Bramley Parish Council Minutes - 17th May 2017

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 Minutes of the Meeting of the Council


Wednesday 17th May 2017




Bramley Room, Bramley Village Hall


Cllr Durrant (Chair)

Cllr Tomblin


Cllr DiMascio

Cllr Ansell


Cllr Flooks

Cllr Capel


Cllr Marshall


In Attendance:

Maxta Thomas (Clerk)

2 members of the public


Cllr Rhydian Vaughan (County)

Chris Price – Community Speedwatch


Cllr Bell (Vice Chair)

Cllr Lane


Cllr Rowland (Borough)

Cllr Robinson (Borough)


PCSO Johnson







Apologies for Absence



As listed above.



Declarations of Interest






Minutes of the Last Parish Council Meeting



The minutes of the meeting held on 12th April 2017 were unanimously agreed to be a true and accurate record.  The minutes were signed by the Chairman.




Matters arising






Open Forum



Cllr Durrant invited questions from the public.




Planning & Development



New Applications

 17/01269/RES - Razors Farm Cufaude Lane Chineham

Reserved matters application for details of landscaping and layout of access road to future pumping station pursuant to outline permission BDB/77341

Councillors noted the lack of supporting information to the application.  However, the details appear to be in line with the original site plan.  No objections unanimously agreed, but comment about lack of supporting information.  Clerk to process. 

17/01380/HSE - 51 Longbridge Road Bramley

Single storey front extension

No objections unanimously agreed.

17/01540/HSE - 9 St James Close Bramley

Conversion of garage to living accommodation and move front door forward

Councillors noted that parking could be an issue with the loss of the garage.  It was also noted that the location plan is inadequate and does not provide enough information.  Objections on grounds of loss of garage space unanimously agreed.  Clerk to process.


        i.            17/00577/FSTRAD - Bramley Bakery car park

Street trader license for fish and chip van

No objections unanimously agreed.  It was noted that adequate litter bins should be placed to deal with any extra litter.


















Approvals/Refusals – these were noted.   See appendix A.  Cllr Tomblin noted the approval for Razors Farm, and noted his disappointment that this had been given despite it being contrary to both the Local Plan and Bramley Neighbourhood Plan.  Clerk to enquire on what grounds the application was granted and why the PC s objections were dismissed. 



Minchens Lane reserved matters – update

16/03524/RES - Land At Minchens Lane Bramley – AMENDED

Cllr Flooks has written to Persimmon outlining the Parish Council’s concerns, but has not had a reply to date.  Clerk to chase.  Cllr Rowland has reported that the application is likely to be called in to the DC committee at BDBC in June.   A formal objection to the application needs to be made to BDBC.





Update on Beech Farm development – the application for 15 houses at the site has been refused.  However, the separate application for renovating the farm buildings still stands.  Cllr Durrant to follow up with English Heritage on obligations for restoration. 

Cllr Durrant


Update on Strawberry Fields planning application – the PC’s objections have been forwarded to BDBC.  It was noted that neither of the Borough ward councillors support the application.

Bewley has requested a meeting with councillors to discuss s.106 and affordable housing requirements.  Clerk to set up meeting with Bewley and Cllr Ansell, Cllr Capel, Cllr Flooks, Cllr Durrant and Cllr Tomblin. 

Cllr Durrant noted the large sign that has been placed on the land.  Clerk to check whether this is permissible with planning, and to express the PCs objections. 







Update on planning enforcement actions

One Stop shop – BDBC officers are investigating light levels from the shop front, and have requested further information from the applicants.  Any further action is dependent on receiving this information.  The Clerk is continuing to chase for updates.  Clerk to write expressing the Parish Council’s dissatisfaction.

Kebab stand – BDBC Licensing officers have confirmed that the sale of kebabs is taking place no later than 11.00pm, then no licence is required under The Licensing Act 2003.  However, no food registration has been completed, and the information has been passed on to Environmental Health to look into this.  The Clerk noted that the Litter Warden reported a minor increase in litter for the first couple of weeks; however, this appears to have since been offset by the placement of a bin by the stand.

Councillors to check if stand is trading after 11.00pm.

Cufaude Lane traveller site – Enforcement officers at BDBC has provided the following update:

‘Regular site visits have continued to the site to assess the current situation. This has allowed officers to observe the site and ensure that copies of the injunction remain positioned on the site.  It has also allowed officers to gain greater details about all the residents on site, which has resulted in visits by the Traveller Liaison Officer.                                                      

 Legal matters are still progressing;  Discussions have been undertaken regarding the way forward in relation to formal Enforcement action, This has involved discussion with Legal Colleagues and also we have been taking advice from Counsel, the most recent discussion were last week and this resulted in additional evidence gathering on site on 9th May 2017’.

Officers will update further on this matter once they have additional information.  They are aware of recent increased activity at the site.

In a further update today, BDBC confirmed that they are going back to court to get the injunction varied to include the entire site, and that the travellers will subsequently be issued with a final notice to quit.

Update to go on website. 






















Parish Environment



Parish maintenance issues

  1.          Ditching work at Bramley Green – a quote has been received for this work for £200.  It was unanimously agreed that the work should be carried out – Clerk to process.

  2. Campbell Road roundabout grass cutting – the Clerk has made enquiries with the Parish Lengthsman about keeping the grass on the bank and around the roundabout cut back.  She is awaiting a response.  Cllr Durrant suggested replacing some of the hedging around the ditches – Clerk to make enquiries.

  3. Campbell Road roundabout bus shelters – the glass has now been replaced, and the shelters have been repainted where necessary.

  4. Coopers Lane bench – this has now been completely refurbished.  Cllr Durrant noted that concrete ends are cracked – Clerk to check if they are structurally sound.

  5. Cinder Track culvert clearance – the Clerk has made enquiries with the Lengthsman about getting this cleared, and is awaiting further information.  Cllr Durrant noted that youths are climbing up by the culvert – he asked whether this can be prevented.  Clerk to check who owns land and make enquiries. 












Clerk’s report and administration



Moving meetings from Wednesdays to Mondays – several issues recently have highlighted that Wednesday evenings are becoming increasingly difficult for Parish Council meetings.  To be consulted on outside of meeting and put on agenda for June.





Update on defibrillators – contact has been made with the railway station about placing a defibrillator at the waiting room on the eastern side of the railway.  The station manager has stated that this may be possible; however, there is no power supply, which may make it difficult.  The Clerk is investigating this with the Community Responders.  Councillors suggested using the phone box at end of Strawberry Fields, or possibly building a brick plinth to replace it.



2016/17 Audit report – the Clerk noted the successful completion of the 2016/17 internal audit.  The following points were raised by the auditor:

  • The Council has significant funds in its current account that might be better in a deposit account.  The Clerk noted that the Council is making significant efforts to use the funds currently held in reserves, but acknowledged that consideration should be given to transferring funds into a deposit account until the PC is ready to use them.
  • The budget, once approved, becomes a public document and should be included with the signed minutes.  The Clerk acknowledged this and will do so in future.  She noted that the budget is placed on the website once approved.
  • The VAT reclaim to the end of the year had not been submitted as at the date of the audit.  The Clerk noted that she was at that time still awaiting the funds from the Q3 VAT claim, which have since come through.  The Q4 VAT claim will be made within the next few days.
  • One of the Councillors has not attended a meeting for 10 months.  This automatically excludes them from membership.  The Clerk has taken advice on this matter.  The Councillor in question has been unable to attend Wednesday evenings in recent months, and has made her apologies accordingly, which have been accepted.  She is able to attend on Monday evenings.  As the PC has accepted her apologies and reasons for non-attendance, the advice is that she can continue as a councillor.  However, the Clerk is seeking further clarification to ensure that she has fully understood the advice and its implications.
  • The council is owed s.106 funds relating to new developments.  These were reviewed but not quantified.  The Clerk stated that the reason that they were not fully quantified in the minutes is due to some controversy over the distribution of s.106 funding.  A meeting needs to be scheduled with BDBC on the issue. Cllr Durrant noted that BDBC allocate the money with very little input from the Parish. 
  1. Annual Governance Statement – Cllr Ansell proposed, and Cllr Capel seconded that the 2016/17 Annual Governance Statement be approved and signed.  This was unanimously agreed, and the statement was duly signed.

  2. Accounting Statement – Cllr Durrant proposed, and Cllr DiMascio seconded that the 2016/7 Accounting Statement be approved and signed.  This was unanimously agreed, and the statement was duly signed.






Reports from Parish Council representatives



Allotments & Burial Ground Update – see appendix B.

  1. One of the benches in the Burial Ground has been removed as it was unsafe.  The plaque from the bench has been retrieved.  The bench needs to be replaced.  Clerk to obtain quotes for replacement.






Neighbourhood Development Plan – see appendix B.  It was noted that BDBC are now using the NDP in their considerations on planning applications.



Village Hall Trust – see appendix B.

  1. Cllr Ansell presented audio visual proposals for the Bramley Room.  He will have a full costed proposal for the June meeting.

  2. Recognition plaque to go between cupboard and chair storage.



Clift Meadow Trust – see appendix B.

Cllr Capel gave a verbal report. 

  • The CMT Facebook page has a huge following, and is the main source of advertising for events and new classes.  The website will remain and be kept up to date more as a reference site. 
  • The AGM is on 10th July at Brocas Hall. 
  • Cllr Capel to be kept up to date on any vandalism occurring and will report back to the PC.  She noted that some smaller instances have not been reported – she has encouraged that these should be reported as well.  Cllr Durrant noted that an external light has been installed. 
  • Car park signs have now been ordered, along with some flyers to be placed on the cars. 
  • Storage options are still being explored. 
  • The Trustees have asked if three quotes and needed for all items that the PC pays for.  The Clerk verified that preferred suppliers for regular maintenance is acceptable, but should be reviewed regularly.  Larger expenditure items still need three quotes.



Education & Schools – see appendix B.

Cllr Capel has asked them to include an item in the next newsletter about courtesy when parking at school drop off and collection times. 



Policing & Neighbourhood Watch – see appendix B. 

  1. Update on anti-social behaviour – issues have continued in the Village, and Cllr Rowland has reported that there have been issues in Sherfield as well.  Sgt Cullis at Tadley Police Station is aware of the matter and PCSO Johnson has planned an operation to tackle/ identify the offenders in Bramley, which will utilise foot/ cycle from various officers. With both PC, PCSO and council CSPO officers working at various times, it is hoped that as much of the days/ evenings are covered as possible.  Cllr Durrant noted that he has contacted planning at BDBC about and informal cut through at Yew Tree close, and also noted the change in demographic in the parish since recent development.  It has been suggested that if BDBC come up with a scheme to close up this exit, then the PC may be able to part fund it.  This will be subject to PC approval.  This is being looked at by a very senior level at BDBC.

  2. Police reporting campaign – the Clerk presented a poster designed to raise awareness in the Parish for reporting ASB and vandalism via 101.  She noted that, once approved, this will be placed on the Parish noticeboards, and be sent out via social media.  At the same time, links to web pages telling people what to expect when they call 101 will be placed on the PC website.  The proposed poster was unanimously approved.  Clerk to take forward.












Highways & Road Closures – see appendix B.  Cllr Durrant has contacted Highways about the lack of maintenance on the C32 east of the level crossing, particularly in the Forge Field area.  A meeting with Highways is planned in early June. 



Road Safety project – see appendix B.  A flash report has now been received – work is progressing, although Network Rail are still not negotiating on the path.  The contractors now have the traffic video data, which they will incorporate into the project proposals.  The detailed design phase should be in late June/early July. 



Community Speedwatch – see appendix B.  Chris Price noted CSW signs on lampposts in Chineham, and will investigate costs for a couple of signs in Bramley.  He noted that the CSW team are trying to educate rather than enforce.  Lesley Kelly has clearance as a CSW co-ordinator.  The team are investigating ongoing funding once the 6 month trial is over.



Borough Councillor Report – no report as both ward councillors were absent.



County Councillor Report – Cllr Vaughan was welcomed by the Parish Council.  He noted that he has no report at present as he is very new to the County Council. 

Cllr Tomblin asked if Cllr Vaughan could confirm when the A33 roadworks were due to start.  Cllr Vaughan will check and report back.



Chairmans Report –  nothing to report.



Consultation Documents requiring consideration



None.  The Clerk noted recent receipt of the draft Planning Obligations for Infrastructure Supplementary Planning Document – this will be distributed to all Councillors ready for discussion at the June meeting.





Grant Applications



Bramley School Association – a grant request for £1000 has been received from the Association, to provide various high profile entertainments at the 2017 Summer Fair.  The Chair of the Association, Nicky Dann, gave background to the grant application – the BSA see the grant as sponsorship for various specific entertainments.  Cllr Tomblin noted that the PC would like to see acknowledgement of any grant made in the Fair brochure – Nicky confirmed that this would happen.  Funds from the Fair will go towards a woodland feature at the school. 

Cllr Durrant proposed that the grant be given.  Cllr Ansell  seconded the motion.  Unanimously agreed.  Clerk to process.









Payments and Reconciliation Approval – see appendix C.

The clerk outlined the payments and reconciliation for May.  She noted the following:

  • Internal audit fees are due
  • Payment of the agreed grant to Bramley Youth Club is due.
  • Hire charges for the Community Speedwatch SID equipment are due.
  • LIF project fees are due – the Clerk has requested payment of the grant money from BDBC.
  • All other payments as expected

It was unanimously agreed to approve the payments for May – Clerk to process.








Acknowledgement of Receipts – see Appendix C.

Receipts were noted.   



Date of Next Meeting

The AGM and APM will be held on Wednesday 24th May.  The next ordinary meeting will be held on Wednesday 14th June 2017.



Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings 



Confidential Items






The meeting finished at 9.21pm


Signed:                 ………………………………………………………………….      Date:………………………………………


Appendix A – Planning Summary


Planning Applications for Consideration


17/01269/RES - Razors Farm Cufaude Lane Chineham

Reserved matters application for details of landscaping and layout of access road to future pumping station pursuant to outline permission BDB/77341



17/01380/HSE - 51 Longbridge Road Bramley

Single storey front extension



17/01540/HSE - 9 St James Close Bramley

Conversion of garage to living accommodation and move front door forward




15/03423/FUL - Land Adjacent The Street Bramley

Erection of two no. 4 bedroom dwellings with detached garages and associated landscaping and access works


Appeal dismissed – app refused


16/00697/FUL - Land At Beech Farm Lane End Bramley

Erection of 15 no. dwellings, together with the widening of the existing access onto Lane End and provision of an area of public open space with associated landscaping





16/04520/FUL & 16/04521/LBC - Razors Farm Cufaude Lane Chineham

Erection of 4 no. dwellings, refurbishment and conversion of 2 no. barns to 3 no. dwellings, conversion of granary to outbuilding, erection of a single storey rear extension and alterations to existing farmhouse, demolition of listed and unlisted barns, and associated works and access





17/00462/HSE - Stratfield House Bullsdown Farm German Road Bramley

Erection of single storey front and side extensions

No objections



17/00611/HSE - Willow Tree House Cufaude Lane Bramley

Construction of an open fronted 3 bay car port with 2 bay closed garage




17/00664/HSE - Nokhroy Longbridge Road Bramley

Erection of front porch and single storey side extension. Erection of detached garage

No objections




17/00605/HSE - Ringshall The Street Bramley

Erection of two storey side and front extensions, with single storey side and rear extension following demolition of existing conservatories.





17/00606/HSE - Ringshall The Street Bramley

Two storey side and front extensions, with single storey side and two storey rear extension, following demolition of existing conservatories.




Pending Applications*


16/03052/FUL & 16/03053/LBC - Beech Farm Lane End Bramley

Works of restoration to external elevations, roof and new entrance porch, and internal alterations to Beech Farm Cottages for use as two dwellings. Creation of a parking area to the west of the building. Demolition of dilapidated wooden shed/store to the south of the building



16/04519/FUL - Upper Cufaude Farmhouse Cufaude Lane Bramley

Erection of 2 no. dwellings

No objections, subject to Heritage view


16/04505/RES - Land At Minchens Lane Minchens Lane Bramley

Reserved matters application (Phase 3) for the erection of 6 dwellings with associated landscaping and open space, including equipped play space (pursuant to Outline planning permission 14/01075/OUT for 200 dwellings)

Objections withdrawn


17/00206/ADV - Bramley Post Office Sherfield Road Bramley

Display of 1 no. externally illuminated Fascia Sign and 3 no. window graphics



17/00449/RET – Land to the rear of 29 and 30 Farriers Close Bramley

Change of use of open space land to land within residential land (retrospective)



17/00936/FUL - Land To The North Of Sherfield Road Bramley

Residential development of 55 dwellings including affordable housing with associated access, highways works, drainage work (SUDS), public open space and other associated infrastructure



17/01176/HSE - 9 Strawberry Fields Bramley

Erection of single storey side extension

No objections


17/01010/FUL - Land At Larchwood Crockford Lane Chineham

Erection of 2 no buildings for flexible B1c, B2 and B8 use and provision of associated parking



16/03524/RES - Land At Minchens Lane Bramley - AMENDED

Reserved matters application for Phase 2 for the access, layout, scale, appearance and landscaping of 66 dwellings with associated estate roads and open space (pursuant to Outline planning permission 14/01075/OUT for 200 dwellings)


*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council.

Appendix B – Reports



Plots currently under lease agreement

  • X3 full plots
  • X18 half plots

Total plots available for lease -            

  • All plots are leased
  • Current waiting list is 3 (longest on list dates to September 2016)
  • Plot 11 – Notice to improve issued.
  • Plot 12 replacement fencing required as current one is rotten.

3 bay composter is full, is overflowing, we need to think of a solution or scope purchase of another 3 bay composter, to enable the current one to rot down over the season. Composting breakdown solution required.


  1. Trees along the leading path of the allotments are casting long shadows during the summer months, hampering crop growth. – Awaiting quotes from tree surgeons, visit due Friday 19th May.
  2. Allotment information pack is required with layout map for plots and elements such as water.
  3. Awaiting quote from Bulpitts concerning fencing for Plot 12


The neighbourhood plan has now completed the legal consultation period when the plan can be contested. According to BDBC there have not been any comments. BDBC will therefore be officially making the plan.

The plan has been mentioned recently in two planning applications that have recently been rejected. Already having an influence!

Copies of the plan are available along with the appendices. All held in store at present. Enquiries are in with BDBC as to whether the original answers from residents etc have to be kept. All answers are recorded in the appendices. At this stage there is no need to have information scanned and recorded digitally. 

I have been requested to make a presentation on Bramley NP at an open meeting to parishes considering starting Neighbourhood Plans. This is request from BDBC. This is toward the end of June. Some assistance may be required in preparing the presentation on power point. 


Cllr Bell to attend the next meeting at the beginning of June.


No written report received.


No written report received.


No written report received.



The Bullsdown path and its intersection with the road to Bullsdown Farm development has been highlighted by a resident as dangerous.  –

  1. Email raised with Hampshire Traffic Management, awaiting response.


Exploring options on a Bramley to Sherfield path



  1. Flash report from HCC due
  2. HCC have shared a ‘Materials brochure’ for the main wall of the path along the station wall.
  3. The team have responded with the view we would favour an open face option of random stone effect to avoid the obvious panel effect. Some degree of terracing with planting would also help to break up wall. Also more of a grey / buff colour rather than red brick/stone.


Network Rail are reluctant to grant full access for the new route of the Public Highway, they are offering ‘permissive’ access. This creates a problem that access to the existing Public Highway (footpath 13) must remain, we can create a stile based design to deter access to the commercial car park, but cannot close it. I have asked NR by email if we can negotiate on this, awaiting their response.


  1. HCC to provide update against design programme
  2. HCC to progress detailed design
  3. HCC & BPC to progress discussions with NR about Legal Agreement possibilities
  4. HCC & BPC to discuss permissive access proposal with ROW (HCC Rights of Way) and impact on existing ROW for footpath13
  5. HCC to review BPC traffic data            



  • Network Rail – level crossing exploratory meetings.
    • No further consultation or progress since Nov 2016 
  • Transport survey work
  • Air quality management/measurement solutions paper provided to Parish Council March 2017


Awaiting formal quote back from supplier of air quality measurement, target is decision by Parish Council for June meeting. 



  • Met with Village Hall committee to discuss proposal Tuesday 11th April 2017
  • Overall solution defined to support both IT presentations and ‘movie’ evenings.
  • Quote sought from suppliers. Current 1 received £4,866 (ex VAT)


  1. Decision from Parish Council for A/V installation with 3 quotes provided.
  2. Generation of a project plan covering IT/comms


Bramley Community Speedwatch has deployed 4 times since the last Parish Council Meeting. The results are summarised below:



Speed Limit

Recorded Vehicles over 35

Recorded Vehicles Over 40

Highest Speed Recorded

First Time Offenders (Letters sent)

Mon 24/4/17 17:00-19:00

Campbell Road






Sat 29/4/17 10:00-12:00

Sherfield Road (The Smithy)






Fri 5/5/17 16:00-17:00

Sherfield Road (The Smithy)






Fri 12/5/17 18:00-19:30

Sherfield Road (The Smithy)






The results so far have clearly demonstrated a significant number of vehicles exceeding the speed limit to a level that is recorded by Speedwatch. It identified some worrying speeds and potential trouble spots (Campbell Road and the C32 by The Smithy where the footpath ends on either side of the road requiring pedestrians to cross the road).

Whilst deployed it is evident the sight of the Speed Indicator Device (SID) and the people wearing Hi Vis Jackets causes vehicles to check their speed. This was particularly evident on Campbell Road where one resident knew something was happening because the road noise reduced as people where moderating their speed.

The activities we’ve carried out have generally meet with positive responses from the public and we have had 6 more volunteers come forward as a result of seeing us or as a result of the article we published in the Parish Magazine. There has been some negative feedback from a few isolated individuals challenging our right to carry out the Speedwatch. Amongst this dissent there seems to be a view that BPC is spending lots of money on Speedwatch and that’s clearly not the case.

Forthcoming Activities

Hampshire Constabulary is in the process of approving The Street for Speedwatch deployments and we have scheduled additional sessions on German Road and around the school run time.

A further Speedwatch Training session is being held at the Village Hall on 22nd May.

We are considering how we might assist with funding of a SID for Bramley and options might seem to be via local businesses or fund raising activities by the volunteers.

Appendix C – Finance

Bank Reconciliation

17th May 2017


Closing Balance from statement #049 30/04/2017






02 May 17


BDBC - Council Tax Grant



02 May 17


BDBC - Grass Cutting Grant



02 May 17


BDBC - Precept Apr-Sept



16 May 17


Burial Ground Fees - Leaver



16 May 17


BDBC - LIF Grant






12 Apr 17


B Ansell - New taps for allotments



17 May 17


Tadley Self-Storage - Deposit for Self-Storage Unit



17 May 17


Vodafone - Top-up for Clerk's phone



17 May 17


Clerk's mileage



17 May 17


Tadley Self-Storage – Self-Storage Unit rental



17 May 17


Bulpitt Brothers - Churchyard Maintenance



17 May 17


Do the Numbers Ltd - Internal Audit fees



17 May 17


M Bell - Storage boxes



17 May 17


C Wright - NDP domain renewal



17 May 17


D Saunders Ltd - Bench renovation Coopers Lane



17 May 17


D Saunders Ltd - Repair to bus shelter windows



17 May 17


NEST - Pension payment - May



17 May 17


DCK Beavers - Payroll fees - May



17 May 17


Litter Warden Salary - May



17 May 17


Clerk's salary - May



17 May 17


Bramley Youth Club - Grant for equipment



17 May 17


Bramley Village Hall Trust - Hall Hire



17 May 17


C Price - CSW walkie talkies



17 May 17


Silchester PC - SID hire for Speedwatch



17 May 17


HCC - LIF project fees






 Balance including uncleared cheques



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