Bramley Parish Council - AGM - 24th May 2017

User Rating:  / 0
PoorBest 

BRAMLEY PARISH COUNCIL

Minutes of the Annual General Meeting of the Council

Date:

Wednesday 24th May 2017

Time:

7.15pm

Place:

Bramley Room, Bramley Village Hall

Present:

Cllr Durrant (Chair)

Cllr Capel

 

Cllr Bell

Cllr Tomblin

 

Cllr Flooks

Cllr Ansell

 

Cllr DiMascio

 

In attendance:

Maxta Thomas (Clerk)

7 members of the public

Apologies:

Cllr Lane

Cllr Marshall

 

 

   

Action

1.

Plaque unveiling

 

 

A plaque commemorating two long standing Parish Councillors, Richard Wood and John Ferguson, was unveiled.  It is intended that names of other long standing councillors will be added in the future.

 

 

Cllr Durrant opened the meeting.  He then stood down as Chair and the Cllr Bell took control of the meeting

 

2.

Election of Chairman

 

 

Cllr Ansell proposed and Cllr Tomblin seconded the proposal that Cllr Durrant be elected as Chairman. This was agreed unanimously.  Cllr Durrant duly took the position and took over to chair the meeting. 

 

3.

Election of Vice-Chair

 

 

The Clerk noted the proposal for two Vice-Chairs for the coming year.  The proposal was unanimously agreed.

Cllr Durrant proposed that Cllr Bell and Cllr Tomblin be elected as co-Vice-Chair.  This was seconded by Cllr Ansell and agreed unanimously.

 

4.

Apologies for absence

 

 

Apologies were received from Cllr Lane and Cllr Marshall.

 

5.

To appoint representatives to committees and other organisations as follows:

 

a)

Clift Meadow Trust

 

 

The proposal was made by Cllr Durrant and seconded by Cllr Flooks that Cllr Capel be re-appointed.  The proposal was agreed and carried unanimously.

 

b)

Village Hall Trust

 

 

The proposal was made by Cllr Durrant and seconded by Cllr Ansell that a rota for councillors attending VHT meetings.  This was unanimously agreed.  Cllr Bell will be attending the June meeting.

 

c)

Police & Neighbourhood Watch Panel

 

 

The proposal was made by Cllr Durrant and seconded by Cllr DiMascio that Cllr Marshall be re-appointed.  The proposal was agreed and carried unanimously.

 

d)

Basingstoke District Association of Parish & Town Councils

 

 

The appointment was deferred to a future meeting.

 

e)

Finance Working Group

 

 

Cllr Durrant proposed that the Finance Working Group be convened only when necessary, and that members should not be formally elected at this point in time.  This was unanimously agreed.  Cllr Marshall and Cllr Durrant were suggested as members should the working group be formed – to be discussed at the next PC meeting.

 

f)

Planning Committee

 

 

The Clerk noted a need for a formal Planning Committee, as the planning workload has increased considerably in the last year.  This was unanimously agreed. 

Cllr Durrant proposed that Cllr Flooks be Chair of the Planning Committee.  This was seconded by Cllr Bell and unanimously agreed.  The remaining Committee members will be decided at the next PC meeting.  Cllr Tomblin and Cllr DiMascio also volunteered to be members of the Committee.

 

g)

Neighbourhood Development Plan Working Group

 

 

It was proposed by Cllr Durrant and seconded by Cllr Tomblin that Cllr Bell continues as Chair to the Working Group.  Unanimously agreed.  Cllr Durrant proposed Cllr Flooks as Vice-Chair, and this was seconded by Cllr Ansell and unanimously agreed.

Cllr Durrant formally thanks the NDP Working Group for their efforts in the past few years, and offered the Parish Council’s congratulations on the successful adoption of the Bramley Neighbourhood Plan.

 

h)

Education & Schools

 

 

Cllr Durrant proposed and Cllr Tomblin seconded that Cllr Capel continue as the representative.  This was unanimously agreed.

 

i)

Allotments & Burial Ground

 

 

The proposal was made by Cllr Durrant and seconded by Cllr Tomblin that Cllr Ansell be re-appointed.  This was agreed unanimously.  

 

5.

Resolution that all Councillors be authorised to sign cheques/authorise online payments

 

 

It was proposed by Cllr Durrant and seconded by Cllr Capel that all councillors be authorised to sign cheques and authorise online payments.  This was unanimously agreed. 

The Clerk stated that the current system of two signatories and online authorisers is working well.   It was unanimously agreed to continue this arrangement.  Clerk to organise mandate accordingly.

 

 

Clerk

6.

Appointment of Responsible Financial Officer

 

 

The proposal was made by Cllr Durrant and seconded by Cllr DiMascio that the Clerk Maxta Thomas continue as the RFO.  Agreed unanimously.

 

7.

Review standing orders and financial regulations 

 

 

The Standing Orders and Financial Regulations were approved unanimously, but are subject to a major review in 2017.

 

12.

Meeting closed 7.29pm.

 

             

 

 

 

 

Signed:                 ………………………………………………………………….      Date:………………………………………                (Chairman)

Attachments:
FileDescriptionFile sizeCreated
Download this file (Bramley_AGM__Minutes_2017_draft1.pdf)Bramley Parish Council AGM - 24th May 2017488 kB2017-06-19 12:07

Bookings Diary

BramleyPC Twitter Feed

Sunday, August 20, 2017