Bramley Parish Council Minutes - 19th September 2017

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BRAMLEY PARISH COUNCIL

 Minutes of the Meeting of the Council

Date:

Tuesday 19th September 2017

Time:

7.30pm

Place:

Bramley Room, Bramley Village Hall

Present:

Cllr Durrant (Chair)

Cllr Tomblin (Vice-Chair)

 

Cllr Bell (Vice Chair)

Cllr Ansell

 

Cllr Flooks

Cllr Capel

 

Cllr DiMascio

Cllr Marshall

In Attendance:

Maxta Thomas (Clerk)

2 members of the public

 

Cllr Vaughan (County)

Cllr Robinson (Borough)

Apologies:

Cllr Rowland (Borough)

PCSO Johnson

         

 

 

Action

1

Apologies for Absence

 

 

As listed above.

 

2

Declarations of Interest

 

 

None.

 

3

Minutes of the Last Parish Council Meeting

 

3.1

The minutes of the meeting held on 19th July 2017 were unanimously agreed to be a true and accurate record.  The minutes were signed by the Chairman.

 

 

3.2

Matters arising

 

 

Cllr Bell noted that the deadline for the community award for the NDP was missed, but he has written to the organisation to request inclusion.

 

4

Open Forum

 

 

Cllr Durrant invited questions from the public.

None.

 

5

Planning & Development

 

5.1

New Applications

Cllr Flooks and the Clerk summarised the decisions made at the Planning Committee meeting held on 13th September (see appendix A and B).  These decisions were ratified by the full council.  Clerk to make responses accordingly.  Cllr Robinson noted that the Patricias Cottage planning application has been called this in to the DC Committee.

 

 

Clerk

5.2

Approvals/Refusals/Pending – these were noted.   (See appendix A and B).  Comments made at the Planning Committee meeting re Beech Farm were particularly noted.

 

5.3

Minchens Lane reserved matters – update

Subsequent to an in depth meeting between the Parish Council and Persimmon, and the Parish Council and BDBC planning officers, the Phase 2 reserved matters application has now been granted. 

 

 

 

5.4

Update on Land north of Sherfield Road planning application – amendments to the planning application was submitted to BDBC and went out for public consultation over the summer recess.  As there were no material changes to the items that the Parish Council had objected to previously, the objections were re-stated to BDBC. 

Cllr Bell confirmed that Thames Water is investigating the cumulative impact that the various developments in Bramley will have on Bow Brook, particularly with regards to the connection to the sewage mains.

 

 

 

5.5

Update on planning enforcement actions­ – updates made at the Planning Committee meeting on 13th September were noted (see appendix B).

 

5.6

S.106 allocation – the Clerk noted various documents on s.106 allocation that have been circulated.  There are three issues that need to be addressed:

  • Unused s.106 allocation from previous development – Bramley PC need to meet with officers at BDBC to clarify some issues with how funds have been allocated.  Cllr Durrant proposed that Cllr Tomblin should take the lead on this; this was unanimously agreed.  Clerk to set up meeting between Bramley PC and BDBC officers. 
  • S.106 agreement for Minchens Lane development – the summary document of the current status was noted. 
  • The scoping proforma for s.106 allocation from the Strawberry Fields development has been circulated.  It was agreed that Bramley PC should meet with the BDBC planning officer and Bewley Homes to discuss.  Clerk and Cllr Tomblin to take forward.

 

 

Clerk/Cllr Tomblin

 

 

Clerk/Cllr Tomblin

5.7

Planning Committee Terms of Reference – amended Terms of Reference have been circulated. 

It was agreed that the Committee can respond immediately to routine applications.  However, anything contentious or out of the ordinary should go to full Council. 

Subject to the above amendments, Cllr Tomblin proposed and Cllr Durrant seconded that the Terms of Reference be agreed and adopted.  Unanimously agreed.  Clerk to amend, circulate, and place on website.

 

 

 

Clerk

6

Parish Environment

 

6.1

WW1 2018 Beacon Commemoration – Cllr Bell has investigated marquee hire and possible catering arrangements.  A marquee with a capacity for 150 people will cost around £4000.  Catering for a full buffet would be £8.50 per person, and a finger buffet would be £6.25.  Cllr Bell suggested selling tickets for the event, with the PC supplying drinks.  Councillors made the following points:

  • The informal atmosphere of last beacon ceremony was very successful.
  • Marquee hire is unnecessary as Brocas Hall and the Pavilion could be used. 
  • The event could be in support of the Royal British Legion.  Cllr Vaughan was asked what events are planned by the RBL– he said there is some reticence on what events are planned. 
  • A hog roast was suggested. 

Cllr Bell to further explore catering options, and also music options. 

The final decisions on what kind of event to hold needs to be made at least 6 months ahead of the event itself. 

Cllr Bell noted that the proposed PC event is registered with the national co-ordinator for Beacon events. 

 

 

  

 

 

 

 

 

 

Cllr Bell

 

6.2

Unauthorised encampments update – there are currently two unauthorised encampments in the Parish, plus the unlawful caravan site at Cufaude Lane.  The Cufaude Lane site is a planning issue and is being handled by enforcement officers at BDBC (see appendix B).  The two encampments are:

  • Royal British Legion Site.  The occupants have been served with notice to quit by today.  However, the police impounded their vehicles over the weekend, so it is unclear whether they have been able to move away.
  • Clift Meadow car park – caravans moved across to the car park from Minchens Court at the weekend.  Police and BDBC are aware.  The Trustees have taken advice and are pursuing legal removal via a local firm of solicitors.  The Trust has requested that the PC cover any legal fees, particularly as it is the landowner.  Cllr Durrant proposed that all costs for the eviction of the unauthorised encampment be paid by the Parish Council; Cllr Flooks seconded, and the motion was unanimously agreed. 

Investigations are being made into a possible Parish wide injunction to prevent further unauthorised encampments.  It was agreed that Cllr Bell should look into this further.

Cllr Tomblin suggested that the Parish Council express its disappointment with the current situation with travellers to the local MP. 

Cllr Durrant stated that CMT should be encouraged to explore improving the whole site with reference to security.

Cllr Vaughan stated that he has spoken with senior police, and also senior staff at the MOD. He noted that police power under Section 61 (CJPO Act) is surprisingly restrictive.  With regards to MOD site, the MOD have no other powers other than that available to them as landowners.  He has written to the local MP outlining issues in area.  

The Dummer gypsy site is unlikely to be re-opened as HCC are now not the responsible planning authority for such sites. 

Clerk to put together procedures for dealing with unauthorised encampments. 

Clerk to find out how long caravans are barred from sites where they have previously been evicted.   

 

 

 

 

Cllr Bell

 

 

 

 

 

 

 

 

 

 

 

Clerk

Clerk

 

6.3

Fencing at Yew Tree Close - Cllr Durrant has met with officers at BDBC with regards to replacing the missing fence by the Yew Tree Close playground, and getting the overgrown vegetation in the area cut back.  Officers have been positive in their responses, and will be dealing with the vegetation in due course.  With regards to the fence and the play area, they plan to consult with the local residents on the best course forward.  Residents are currently carrying out a survey of usage of the playground and route through.

Cllr Durrant has quotes for the fence work – this will be around £6000-£7000.  A planning application may be required due to the necessary height of the fence.

 

7

Clerk’s report and administration

 

7.1

Update on Casual Vacancy – the notice of vacancy has been displayed, and no requests for an election have been received.  The Parish Council is now free to co-opt as soon as it is ready to do so.

 

7.2

Litter Warden salary review -   the Clerk noted that the national minimum wage has increased from £7.20 to £7.50 per hour in 2017/18.  The grant received from BDBC has increased accordingly.  Cllr Tomblin proposed that the Litter Warden’s pay rate be increased to £7.50 per hour, backdated to April 2017.  This was seconded by Cllr Durrant and unanimously agreed.  Clerk to action.

  

Clerk

7.3

IT Project update – the Clerk and Cllr Ansell noted the successful installation of the audio/visual equipment for the Bramley Room.  The Village Hall has already hosted its first film night, and more are planned.  The display equipment has been used successfully for the Planning Committee meeting, and is again being used for this meeting.  A hearing loop is in place for films etc, but needs a microphone for PC meetings etc.  Cllr Ansell to investigate.

Cllr Ansell will now move on to the next stage of the project, which is to cost out and find suppliers for tablets for each Councillor.  The tablets will be used solely for Parish Council purposes, and it is planned that they will be pre-set up with an email account for each councillor, and read only access to Parish Council documents.  This should eliminate the need for printed paperwork at future meetings.  Cllr Ansell to have proposals ready for the October meeting.

 

Cllr Ansell

 

 

Cllr Ansell

8

Reports

 

8.1

Reports from Parish Council representatives

 

a.

Allotments & Burial Ground Update – see appendix C.

The Clerk confirmed that the bench at the Burial Ground has now been replaced and installed.

          i.            Burial Ground fees review – the Clerk noted that Bramley Burial Ground fees are among the least expensive in the Borough, and that with space beginning to run out in the next few years, a thorough review of fees was recommended.  Cllr Ansell noted that the PC at least needs to cover its costs.  Cllr Ansell to have proposals ready for the next meeting. 

        ii.            Burial Ground landscaping proposals – Cllr Ansell suggested removing the hedge separating the old and new parts of the Burial Ground, and replacing it with a few decorative trees, thereby freeing up more space for possible cremation plots.  A quote for the work has been received for £1,800 – this does not include planting new trees.  Cllr Durrant proposed accepting the quote and doing the work, Cllr Capel seconded, unanimously agreed.  Clerk to contact contractors.

       iii.            Headstone repair – the Clerk noted that since the work to re-instate the headstones earlier in the year, one family have complained that the gilding on their headstone has become worn.  They believe this is due to the headstone being laid flat for some weeks, although the firm who re-instated the stone and BDBC both agree that this is not the case.  The headstone has also subsequently been chipped, possibly by the groundsman.  A quote has been received for repairing the chip for £350 (of which £200 is to remove and refix the stone), and for regilding of a further £468.  Cllr Ansell proposed that the PC pay for repairing the chip.  Owners to talk to borough about gilding.  Unanimously agreed.   Clerk to take forward.

       iv.            Allotment tree maintenance – Cllr Ansell noted that some trees over the allotments need some maintenance work, particularly as they are now completely shading some of the allotments and affecting the growth on the allotment.  The trees are in a Conservation Area and therefore the work needs to be cleared through BDBC.  Cllr Ansell has a quote for £350 to thin out the trees, and the woodchip will be returned to the PC.  Cllr Durrant proposed accepting the quote and getting the work done, Cllr Flooks seconded, unanimously agreed.  Cllr Ansell to take forward. 

 

  

Cllr Ansell

 

 

Clerk

 

 

 

 

Clerk

 

 

 

 

Cllr Ansell

b.

Village Hall Trust – see appendix C.

  • Cllr Flooks attended the last meeting.  He noted the fine balance between income and expenditure.  There are also issues with the missing trust deed.  Cllr Flooks suggested that when this was finally resolved that the documents should be stored with the Parish Council. 
  • Clerk to check with the VHT re the proposed extension.
  • Over the summer the Village Hall Trustees needed to place an emergency grant request to repair, update and improve the fire safety equipment at the hall.  The grant request was for £1,175, and was agreed by Councillors via e-mail.  Cllr Durrant proposed that this decision be fully ratified; seconded by Cllr Ansell and unanimously agreed.  The Clerk confirmed that the invoice is now due for payment.
  • Cllr Marshall to attend next meeting.

 

Clerk

 

 

 

Cllr Marshall

c.

Clift Meadow Trust – see appendix C.

  • General cutting back of hedges to happen around the car park. 
  • August is slightly down on income, but this was expected due to the holiday season.
  • Concerns raised about rubbish being left over the weekend – believe this to be local youths.
  • Shutters will need servicing before the winter.
  • The sewage pumps need to be checked before the winter.
  • The Youth Club is looking to extend their hours to encourage older children to attend.
  • Thanks have been received from the Kemp family for the PC contribution to the commemorative bench.
  • Events – wine tasting, pamper evening, farmers market/xmas fair.
  • A new trustee, Graham Auld, is pitching in with practical matters.  He has suggested and has started on a cover for the exterior water tap. 
  • Advance notice of private function at Clift Meadow at end of September, with the possibility of loud fireworks.  The Clerk recommended making neighbours aware.

 

 

 

 

 

 

 

 

Cllr Capel

d.

Education & Schools – see appendix C. 

Beginning of term, so no update as present.

 

e.

Policing & Neighbourhood Watch – see appendix C. 

         i.            Anti-social behaviour issues – issues have continued over the summer.  The situation is being monitored and dealt with as appropriate by the Police.  It was noted that all incidents should be reported via 101 or 999.

 

f.

Highways/Footpaths– see appendix C. 

         i.            The Clerk noted that a new water main is to be installed in Bramley Road, near to the junction with the A340 Aldermaston Road.  It is expected that the work will take 30 weeks to complete, and will commence on Monday 16th October.  Rolling road closures are expected, with temporary traffic lights for part of the work located on the A340 and Silchester Road.

       ii.            Air quality monitoring update – the equipment has now been installed, and Cllr Ansell gave an update on the initial data.  Early results show that nitrous oxide levels are very high at school drop off times – main peak is between 8.30am – 9.00am.  More data is required, but information can be used when responding to planning applications. 

     iii.            Bramley Green Road layby – Cllr Durrant has been liaising with HCC re the installation of a gate by the service area layby in Bramley Green Road.  He proposed that Bramley PC support moves to restrict access to this area, and further proposed financial support of up to £1,000 for the project.   The gate is likely to be installed by the end of October.  Cllr Ansell seconded, unanimously agreed. 

     iv.            Trees overhanging C32 coming from Sherfield – lorries are now hitting branches.  Clerk to report.

 

 

 

 

 

 

 

 

 

 

Clerk

g.

Road Safety project – see appendix C.  Cllr Ansell gave a verbal update.

Cllr Ansell has held meetings with Network Rail re the footpath issue.  NWR are refusing permission to release land for a footpath and have stated that the footpath does not and has not crossed their land; the impending electrification of the railway means that they will not release land. 

This is a major blow to key parts of the safe route to school.  The landowner of the land that the path currently crosses is extremely concerned as the current path is very dangerous during school drop off times and is impacting his business. 

History of footpath the needs to be checked out. 

Junction modification into School Lane – all surveys have come back clear apart from BT, who need to conduct further surveys.  This may have a significant impact on the project, and on costs.  BT want the PC to pay for the survey, and any work that may be required as a result.  Discussions are ongoing.  The survey will cost £4800 – Cllr Durrant proposed paying for survey from LIF fund; Cllr Flooks seconded, and unanimously agreed.  Cllr Ansell to take forward.

 

 

 

 

 

 

 

 

Cllr Ansell

 

h.

Community Speedwatch – see appendix C. 

         i.            Review of pilot and next steps – the pilot scheme has thus far been successful.  The CSW team are now looking for funding for continuation in the future, as outlined in the report at appendix B. 

This item was postponed to the October meeting. 

 

8.2

Borough Councillor Report – Cllr Rowland sent in the following report:

  • Travellers - having myself been subjected to the presence of Travellers in Minchens Court I am dismayed at the lack of action by the police in resolving this issue when criminal action has been done - with regard to Clift Meadow.  I have raised this with our MP, our county councillor and the Chief Executive of BDBC.

                When they land on private land there is a process that unfortunately                 needs to be adhered to - in the Minchens Court a word was had with a                 private enforcement company present and a week’s grace was given for          them to move on.  Unfortunately it seems that the moving on was                 actually just across the road in to Clift Meadow.

                I am pressing for the old Traveller site at Dummer to be re-opened as a                 short term measure to ensure there is an authorized traveller site.                  Unfortunately it seems HCC is resistant to this call which has also been                 supported by our MP and County Councillor. 

                I have also been approached by Clift Surgery as they are concerned                 about Travellers coming into their car park - I have sent an email to                 Persimmons to see if they would move the barriers over the entrance- I                 haven't had a response as yet.

  • Community Environment and Partnerships Committee - at this meeting last week it was voted unanimously that weekly bin collections for waste were supported.  This is the largest tender that the council put out and therefore careful consideration was taken on many of the aspects that were discussed.
  • Planning - As you know I have been supportive of the Parish Council on the matters of Minchens Lane - to which we seem to have a compromise in place following discussions with Persimmons.  However I am still pressing for a timeframe for the footpaths to be completed which I brought up at the meeting we all attended.
  • MB noted that houses for local plan is being increased from 850 to 974 – out for consultation at present.  This may have a significant impact on 5 year housing supply.

Cllr Robinson gave the following verbal report:

  • Basing View – the AA are now staying in Basing View. 
  • The proposed leisure complex is going ahead. 
  • The Manydown development is out for consultation. 
  • The Sherfield-on-Loddon Gladman application has been refused. 
  • He is chasing the s.106 triggers for the Minchens Lane development. 
  • He is chasing officers re various planning enforcement issues in the Parish. 

 

8.3

County Councillor Report – see appendix C. 

  • Cllr Vaughan reiterated his points on superfast broadband, and noted that householders need to apply to their provider to obtain it.
  • Pollution signs at level crossing – turning engines off.  The signs have been agreed, but locations for the signs are still be discussed..
  • Cllr Vaughan noted that the diversion for the water mains replacement is 7 miles long, through Little London. 

 

8.4

Chairmans Report – nothing to report.

         i.            Parish Council newsletter – Cllr Durrant noted that a newsletter should be ready for distribution in December.  Postponed to the October meeting.

 

9

Consultation Documents requiring consideration

 

9.1

 Draft revised Street Trading Consent Policy – Councillors had no comments on this consultation.

 

 

10

Grant Applications

 

10.1

Clift Meadow Trust – replacement car park barriers – the existing barriers at Clift Meadow have been hit on a number of occasions and may not withstand further damage.  Since the grant application was made, the height barrier has been removed by persons unknown completely.  Replacement barriers will cost £5,062.  The Clerk also noted that there may be a further cost implication once the unauthorised encampment has moved on, as emergency temporary barriers will need to be put in place. 

Councillors requested that CMT check how vandal proof and robust the hinges and locks might be.  Once this point has been answered, then email agreement for the grant will be obtained.

Clerk to contact CMT.

 

 

 

 

Clerk

12

Finance

 

12.1

Payments and Reconciliation Approval – see appendix D.

The Clerk noted that she has received the external audit results, and expressed her satisfaction that there were no matters that came to the auditor’s attention.

The clerk outlined the payments and reconciliation for September.  She noted the following:

  • The PC insurance is now due.  The renewal fee is £1,443, a nearly £100 increase on last year.  This will be the third year of a 3 year long term agreement, and the insurance requirement should be reviewed thoroughly this time next year.  The Clerk noted that the new air quality monitoring equipment has been included in the policy for no extra fee.
  • Payment is due of the outstanding amount for the audio/visual system for the Village Hall.
  • As stated above, payment is due for the fire safety equipment for the Village Hall.
  • Payment is due for the replacement bench for the Burial Ground.
  • All other payments as expected

It was unanimously agreed to approve the payments for September – Clerk to process.

 

 

 

 

 

 

 

 

 

Clerk

11.2

Acknowledgement of Receipts – see Appendix D.

Receipts were noted.   

 

12

Date of Next Meeting

 The next meeting will be held on Tuesday 17th October 2017.

 

13

Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings 

 

14

Confidential Items

 

 

None.

 

 

The meeting closed at 9.52pm.

 

 

Signed:                 ………………………………………………………………….      Date:………………………………………

(Chairman)

Appendix A – Planning Summary

Planning Applications for Consideration

1.

17/02659/VLA - Land At Middle Barn Minchens Lane Bramley Hampshire

Discharge of Section 106 agreement relating to planning permission BDB/48984

 

2.

17/02805/HSE - Patricias Cottage Bramley Corner Bramley

Erection of detached garage to include first floor study

 

3.

17/02830/HSE - 4 Tudor Close Bramley

Erection of single storey rear extension following demolition of existing conservatory

 

4.

17/02957/HSE - 8 The Mews Bramley

Erection of single storey side/rear wrap around conservatory. Conversion of garage and erection of link extension

 

 

Approvals/Refusals*

1.

16/03524/RES - Land At Minchens Lane Bramley - AMENDED

Reserved matters application for Phase 2 for the access, layout, scale, appearance and landscaping of 66 dwellings with associated estate roads and open space (pursuant to Outline planning permission 14/01075/OUT for 200 dwellings)

Granted

 

Objections

2.

17/02004/FUL - Bow Brook Farm Vyne Road Bramley

Change of use of equestrian haystore and menage to use as a stables, riding school and livery

Granted

 

No objections

3.

17/02007/HSE - 4 Tudor Close Bramley

Erection of a single storey rear extension following demolition of existing conservatory

Granted

 

No objections

4.

17/01999/RET - 103 Coopers Lane Bramley

Conversion of garage to habitable accommodation

Granted

Objections

5.

17/02205/ADV - Land To The North Of Sherfield Road Bramley

Display of one non-illuminated sign (regularisation)

Refused

Objections

6.

17/02201/LDPO - 5 Oakmead Bramley

Certificate of lawfulness for the proposed erection of a single storey rear extension

Granted

 

No comments

7.

17/01975/RET - 26 The Smithy Bramley

Change of use of amenity land to residential

Granted

Objections

8.

17/02408/FUL - The Clift Surgery Minchens Lane Bramley

Infilling of existing porch to create new main entrance and construction of external access ramp

Granted

 

No objections

 

Pending Applications*

1.

16/03052/FUL & 16/03053/LBC - Beech Farm Lane End Bramley

Works of restoration to external elevations, roof and new entrance porch, and internal alterations to Beech Farm Cottages for use as two dwellings. Creation of a parking area to the west of the building. Demolition of dilapidated wooden shed/store to the south of the building

Objections

2.

16/04519/FUL - Upper Cufaude Farmhouse Cufaude Lane Bramley

Erection of 2 no. dwellings

No objections, subject to Heritage view

3.

17/00206/ADV - Bramley Post Office Sherfield Road Bramley

Display of 1 no. externally illuminated Fascia Sign and 3 no. window graphics

Objections

4.

17/00936/FUL - Land To The North Of Sherfield Road Bramley

Residential development of 55 dwellings including affordable housing with associated access, highways works, drainage work (SUDS), public open space and other associated infrastructure

Objections

5.

17/01597/LBC - Sherborne House Bullsdown Farm German Road Bramley

Installation of bi-fold doors

No objections

6.

17/02302/RES - Razors Farm Cufaude Lane Chineham

Reserved matters application for details of appearance, landscaping, layout and scale of 131 dwellings with associated infrastructure, landscaping forming phase 3 pursuant to outline permission BDB/77341

Objections

7.

17/00942/FUL - Land Adjacent To The Oaks Cufaude Lane Bramley

Change of use of site as a private gypsy site for one family comprising a mobile home, utility room and touring caravan

Objections

 

*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council.

Appendix B – Planning Committee draft minutes

 

BRAMLEY PARISH COUNCIL

 Minutes of the Meeting of the Planning Committee

Date:

Wednesday 13th September 2017

Time:

7.30pm

Place:

Bramley Room, Bramley Village Hall

Present:

Cllr Flooks (Chair)

Cllr Tomblin

 

Cllr Bell

Cllr DiMascio

In Attendance:

Maxta Thomas (Clerk)

0 members of the public

 

Cllr Nick Robinson (Borough)

 

Apologies:

Cllr Venetia Rowland (Borough)

 

         

 

 

Action

1

Apologies for Absence

 

 

As listed above.

 

2

Declarations of Interest

 

 

None.

 

3

Planning Committee Terms of Reference

 

3.1

The pre-existing Terms of Reference for the Planning Committee were reviewed, and the Clerk recommended that all references to the Neighbourhood Plan be amended to reflect the successful adoption of the Plan.

Further amendments were proposed:

  • If a Committee member is unable to attend any given Committee meeting, they may nominate another Councillor to attend in their stead.  However, the Committee shall be quorate with three councillors present.
  • The Committee has delegated powers to consider and recommend Parish Council responses to consultations pertaining to planning policy from Borough or County Council, or at a national level if relevant.
  • Any planning application that already has five objections or more made to Basingstoke & Deane Borough Council and/or to Bramley Parish Council shall be referred to the next available full Council meeting.

The Terms of Reference were unanimously agreed subject to the above amendments, and will be put forward to full Council for ratification.

 

 

4

Planning Applications

 

4.1

New Applications

  1. 17/02659/VLA - Land At Middle Barn Minchens Lane Bramley

Discharge of Section 106 agreement relating to planning permission BDB/48984

  • No comments or objections.
  1. 17/02805/HSE - Patricias Cottage Bramley Corner Bramley

Erection of detached garage to include first floor study

  • It was noted that the elevation diagrams do not accurately show the exterior stairs.                          
  • Councillors noted that the stairs should be on the other side of the extension, as their current position overlooks their neighbour.  If this brings the extension too close to the house, then the whole extension should be moved back to accommodate. 
  • Objections as outlined above unanimously agreed, and a request that the living space be used solely as a study and not as full living accommodation should be a condition of planning permission if granted.
  1. 17/02830/HSE - 4 Tudor Close Bramley

Erection of single storey rear extension following demolition of existing conservatory

  • No objections unanimously agreed.
  1. 17/02957/HSE - 8 The Mews Bramley

Erection of single storey side/rear wrap around conservatory. Conversion of garage and erection of link extension

  • No objections unanimously agreed.

 

 

 

 

4.2

Approvals/Refusals/Pending – these were noted.   See appendix A. 

Beech Farm – the Planning Officer has stated that he is awaiting comments from the Environmental Officer.  The farm building has been vandalised a couple of times over the summer.  However, the Planning Authority has said they can do little – security is up to the owners of the site.  Cllr Robinson to investigate as he feels that planning officers should be enforcing action to ensure that the site is at least maintained.

  

 

Cllr Robinson

4.3

Minchens Lane reserved matters – update

Subsequent to an in depth meeting between the Parish Council and Persimmon, and then the Parish Council and BDBC planning officers, the Phase 2 reserved matters application has now been granted. 

 

 

4.4

Updates on Strawberry Fields planning application – amendments to the planning application were submitted to BDBC and went out for public consultation over the summer recess.  As there were no material changes to the items that the Parish Council has objected to previously, the objections were re-stated to BDBC.

Cllr Bell has been liaising with Thames Water with reference to drainage plans for both this and the Minchens Lane development, and the cumulative effect that this might have on Bow Brook.  Thames Water is investigating the impact that the two developments might have. 

Cllr Tomblin noted that he wrote to Mike Townsend in his previous capacity as a Borough Councillor, noting that impact on Bow Brook and how there should be an overall drainage strategy taking into account all development in Bramley.  This was going to be looked into, but appears not have been.  Cllr Tomblin requested that Cllr Robinson take the issue further, which he agreed to do. 

  

 

 

 

 

 

Cllr Robinson

5

Update on Planning Enforcements

 

5.1

17/00206/ADV - Bramley Post Office Sherfield Road

Display of 1 no. externally illuminated Fascia Sign and 3 no. window graphics

The issue has been passed to the Environmental Health team at BDBC, who have requested more information from the applicant.  However, there has been no response from the application on the issue in the last two months.  BDBC continue to chase. Cllr Robinson to chase planning officers.

 

  

 

Cllr Robinson

5.2

 17/00942/FUL - Land Adjacent To The Oaks Cufaude Lane

Change of use of site as a private gypsy site for one family comprising a mobile home, utility room and touring caravan

There are various legal issues to do with the injunction which are currently being pursued by BDBC.  Once these are resolved, it will become clear exactly what action should be taken.  However, there is no timescale on this at present. 

 

 

5.3

17/00449/RET – 29 -30 Farriers Close, Bramley

Change of use of open space land to land within residential land (Retrospective)

Subsequent to the refusal of permission by BDBC, the applicants have appealed the decision. 

In the meantime, the issue has been highlighted to BDBC officers in charge of Estates, as the land in question is BDBC land.

No enforcement has been carried out to date.

 

 

6

Date of Next Meeting

 The next meeting will be held on Monday 9th October 2017. 

 

 

The meeting closed at 9.00pm.

 

 

  

 

 

Signed:                 ………………………………………………………………….      Date:………………………………………

(Chairman)

Appendix C – Reports

 

ALLOTMENTS/BURIAL GROUND

No written report received.

 

VILLAGE HALL TRUST

No written report received.

 

CLIFT MEADOW TRUST

No written report received.

 

EDUCATION & SCHOOLS

No written report received.

 

POLICING & NEIGHBOURHOOD WATCH

No written report received.

 

HIGHWAYS/FOOTPATHS

No written report received.

 

ROAD SAFETY PROJECT

No written report received.

 

TRANSPORT

No written report received.

 

IT/COMMUNICATIONS

No written report received.

 

COMMUNITY SPEEDWATCH

Bramley Community Speedwatch has deployed 3 times since the last Parish Council Meeting in July.  The results for June and July are summarised below:

We have formed a committee and a Constitution, thus enabling us to set up a bank account. The Committee consists of the following:

  • Chair – Lesley Kelly
  • Vice Chair – Paul Holland
  • Treasurer – Tony Batley
  • Secretary – Sarah Stubbs

Lesley met with Bob Carr from Four Lanes Trust with a view to the Trust supporting us. We have 3

options:

  1. Submit an application for a donation from the trust in November. Maximum donation could be £1,000 – however, the Trust would prefer for any moneys donated to be used immediately and as we currently do not have the remainder necessary to purchase a Speed Indictor Device (SID) our application would likely be rejected.
  2. Defer application until March 2018, by which time we may have secured more funding to enable us to purchase the SID with support from Four Lanes Trust.
  3. Submit an application based on renting the SID from Silchester.

A decision has yet to be met by the Committee. Would Bramley PC consider supporting us with a donation of £1,750? We could put this, with the £250 already received and apply for £1,000 from Four Lanes – thus enabling us to purchase our own SID.

Forthcoming Activities

PCSO Johnson has advised that the Police systems have not been accepting new areas for deployment. He is going to check and let me know if this is now open. This means we are still unable to deploy on Bramley Road (west side of level crossing). South East Water will be carrying out work on Bramley Road for a long period of time anyway.

Continue to pursue funding from other sources.

We have another 4 deployments scheduled during September.

 

COUNTY COUNCILLOR REPORT – Cllr Rhydian Vaughan

HAMPSHIRE SUPERFAST BROADBAND UPDATE – Autumn 2017

Hampshire County Council has long recognised the importance of fast, reliable wireless service to the rural areas of the county, and the Hampshire SuperFast Broadband Programme is continuing to work closely with service providers to make superfast broadband available to every Hampshire business and household. 

Recently we have initiated a step-change in the way broadband service is perceived. Access is fast becoming essential for everyday life, and is fundamental to delivering more modern and accessible public services. That’s why improving broadband access is a priority for the County Council. We are investing a combined total of £28.4m of public funds to increase coverage from 80% of Hampshire (commercially funded by BT and Virgin) to reach even more homes and companies.

So far, the roll out of superfast broadband has reached more than 91% of premises in the county and we are on target to reach 95% by the end of 2017. Plans are also being drawn up to reach 97.4% of premises by the end of 2019 – exceeding both our own goals and those set by the government.

However, despite the successful roll-out of superfast broadband to so many properties, there are still areas that have low take-up. This is often because people don’t realise superfast broadband is available where they live, or believe it is more expensive than their current internet package.

It is important to remind residents that connection to the new fibre network is not automatic and they will have to contact their Internet Service Provider to order an upgrade to their service.

Take-up is crucial, not only to improve services for the residents concerned, but also because it activates the programme’s gainshare mechanism. When take-up is higher than originally predicted, the County Council is able to claim back funds from BT which can be reinvested to extend coverage further, helping to increase the number of premises that are able to access superfast broadband.

North East Hampshire is well on the way to connectivity in that it has 11already active superfast broadband cabinets that are currently providing coverage for 2’516 premises in the Parishes of  Silchester, Sherborne St John, Bramley, Pamber & Mortimer West End —but there is obviously room for improvement!  To find out if there is superfast broadband available for your address simply visit www.hants.gov.uk/broadband  and enter your postcode into the search box. This is the best way for residents to find specific information about where they live or work.

I am encouraging everyone to register this way as we can then notify them via email once services in their area go live. We need to show that there is a demand in NE Hampshire for superfast broadband services for everyone who wants it, and use that information to push our requirements to the top of the priority list.

For example, we also have a programme in place to help those areas that are currently outside the available broadband range. There is unfortunately a small percentage of the county – 2.6% – that isn’t being reached by the Hampshire Superfast Broadband Programme. These are usually more remote or difficult-to-reach locations, and are therefore more expensive to provide for. The £1million Community Match Funding Scheme is designed to offer support for such areas. It enables the County Council to help communities that wish to help themselves by supplying up to half of the funding to match money raised by the community itself, in order to install and maintain a superfast broadband connection.

They can be contacted on:  https://www.hampshiresuperfastbroadband.com/alternative-solutions/cmfs/.

In addition, there is further funding available via the government-backed Better Basic Broadband Scheme:- https://www.hampshiresuperfastbroadband.com/residents/usc/ for premises with speeds below 2Mbps. It provides a subsidy towards the cost of installation of an alternative solution, which could include satellite, 4G or fixed wireless.

More information as well as details of these schemes is available via our website: https://www.hampshiresuperfastbroadband.com/alternative-solutions/cmfs/

I am sorry that this is all rather lengthy but it is important. If you have any further questions you can also contact me at This email address is being protected from spambots. You need JavaScript enabled to view it. or leave a message on my phone 07774 681516 and give me time to answer back; I can usually find the information you need (and if I can’t, I’ll know a county officer who can!)

 

Cllr Rhydian Vaughan

Member for Calleva Division.

Hampshire County Council

 

Appendix D – Finance

 

Bank Reconciliation

19th September 2017

           
           

Closing Balance from statement #055 03/09/2017

   

£103,137.37

           

Income

         

15 Sep 17

000076

Dignity Funerals - Burial Ground Fees

97.00

   

15 Sep 17

000076

Spencer & Peyton - Burial Ground Fees

374.00

   

19 Sep 17

 

BDBC - Precept Oct-Mar

32,500.00

   
           
         

£32,971.00

Expenditure

       

19 Sep 17

DDSEP01

 South East Water - Allotments water supply

173.64

   

19 Sep 17

DDSEP02

 Bramley PCC - Parish magazine pages Apr-Aug

500.00

   

19 Sep 17

DDSEP03

 Came & Co - PC Insurance

1,443.27

   

19 Sep 17

DDSEP04

 AVAT Ltd - Audio/Visual equipment for Village Hall

3,853.80

   

19 Sep 17

DDSEP05

 Tadley Self-Storage - Unit rental fees

55.00

   

19 Sep 17

DDSEP06

 Clift Meadow Trust - Hall hire for ad hoc meeting

24.00

   

19 Sep 17

DDSEP07

 Circle Fire - Village Hall fire equipment

1,410.00

   

19 Sep 17

DDSEP08

 Mrs M Thomas - Stationery

52.31

   

19 Sep 17

DDSEP08

 Mrs M Thomas - Clerk's travel expenses

31.35

   

19 Sep 17

DDSEP09

 NEST - Pension contributions

20.05

   

19 Sep 17

DDSEP10

 HMRC - Tax/Nics Q2

1,405.57

   

19 Sep 17

DDSEP11

 Litter Warden's salary

352.66

   

19 Sep 17

DDSEP12

 Clerk's salary

1,254.15

   

19 Sep 17

DDSEP13

 DCK Beavers Ltd - payroll processing fees - Sept

30.00

   

19 Sep 17

DDSEP14

 Bulpitt Brothers - Churchyard maintenance

720.00

   

19 Sep 17

DDSEP15

 Furnitubes Ltd - replacement bench for Churchyard

1,288.20

   

19 Sep 17

DDSEP16

 DCK Beavers Ltd - payroll processing fees - Aug

30.00

   
           
         

£12,644.00

         

 

 Balance including uncleared cheques

   

£123,464.37

 

 

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