Bramley Parish Council - Minutes - 17th July 2018

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BRAMLEY PARISH COUNCIL

 

Minutes of the Meeting of the Council

Date:

Tuesday 17th July 2018

Time:                                    7.30pm

Place:

Bramley Room, Bramley Village Hall

 

Present:

Cllr Durrant (Chair)

Cllr Whorton

 

Cllr Flooks

Cllr Ansell

 

Cllr Capel

 

In attendance:

Maxta Thomas (Clerk)

1 member of the public

 

Cllr Robinson (Borough)

Cllr Rowland (Borough)

Apologies:

Cllr Marshall

Cllr Bell (Vice-Chair)

 

Cllr Tomblin (Vice- Chair)

Cllr Vaughan (County)

 

PCSO Richard Fisher

 

 

 

Action

1

Apologies for Absence

 

 

As listed above.

 

2

Declarations of Interest

 

 

None.

 

3

Minutes of the Last Parish Council Meeting

 

3.1

The minutes of the meeting held on 19th June 2018 were unanimously agreed to be a true and accurate record.  The minutes were signed by the Chairman.

 

 

3.2

Matters arising

 

 

None.

 

4

Open Forum

 

 

Cllr Durrant invited comments and questions from the public.  The following questions were asked:

  • None.

 

 

5

Planning & Development

 

5.1

New Planning applications

18/01665/VLA - and To The North Of Sherfield Road Bramley

Request for modification of section 106 Agreement relating to application 15/02708/OUT to allow the change of 2 no. 4 bed affordable houses to 2 no. 3 bed affordable houses

No objection unanimously agreed.  Clerk to process.

18/01690/HSE - 3 Bartlett Close Bramley

Erection of first floor side/rear extension and single storey rear extension

No objection unanimously agreed.  Clerk to process.

18/01730/HSE - 18 Strawberry Fields Bramley

Erection of two storey side extension

No objection unanimously agreed.  Clerk to process.

18/01982/LDEU - Cufaude Courtyard, The Lodge Cufaude Lane Bramley

Application for Certificate of Lawfulness for the use of The Lodge as a single dwelling house (Use Class C3)

No objection unanimously agreed.  Clerk to process.

18/01122/FUL - 3 St James Close Bramley – AMENDED

Relocation of 1.8m fence to front and side of property and change of use of land from public open space to residential

No objection unanimously agreed.  Previous comments should be restated.  Clerk to process.

 

 

 

5.2

Approvals/Refusals/Pending (see appendix A) – these were noted.

10 Wallis Drive – the decision was noted.  Councillors felt that this decision was in contravention on BDBCs own parking policy.   Cllr Durrant has placed a complaint in his capacity as a resident, and Cllr Bell has submitted comments on behalf of the PC. 

 

5.3

Update on Planning Enforcements – no further update at this time.

 

5.4

Update on Reserved Matters applications

18/00366/RES – Land at the Street Bramley – ADDITIONAL PLANS ADDED

Reserved matters approval pursuant to planning permission 15/02862/OUT comprising 65 dwellings (26 affordable dwellings) open space, landscaping and car parking  (matters of appearance, landscaping, layout and scale to be considered)

It was noted that the additional plans do not appear to have addressed PC concerns on:

  • street lighting
  • defences against unauthorised encampments
  • drainage of both surface water and foul water – this issue has been noted by other consultees. 

Clerk to submit comments based as above, and the Head of Planning and Ward Councillors should be copied in. 

17/04282/RES - Land At Minchens Lane Bramley – ADDITIONAL PLANS ADDED

Reserved matters application (phase 4) for the appearance, landscape, layout and scale of 83 dwellings, with associated landscaping and open

The following points were raised:

  • Cllrs noted the discussions held at the time of the phase 2 application about the cycle way.  The cycle way proposed for phase 4 runs into the normal pavement, which is contrary to the original agreement with the developer. 
  • Concerns were raised about foul water drainage. 
  • It was noted that there is only once street scene on the BDBC website where there should be 4.  The published scene shows no barn hipping. 

Cllr Flooks to draft a letter outlining the above concerns, which the Clerk will submit.

It was also noted that the developer is very behind on the s.106 agreement. 

S.106 – proposed NW access bridge – Cllr Durrant noted that Persimmon have requested access Clift Meadow to begin work on the bridge access.  He observed that the PC are now unwilling to allow the NW bridge to be built, as it appears that the land will be completely public access, and not managed or gifted to Clift Meadow as originally agreed.  As this bridge forms part of the s.106 agreement, Cllr Durrant proposed that the Parish Council ask for a Deed of Variation on the agreement, so that this bridge need not be built.  The Clerk noted that BDBC have stated that the Parish Council would be liable for all parties’ legal costs incurred by the Deed.  It was agreed unanimously to ask for a Deed of Variation to prevent the NW bridge being built, subject to finding out how much legal fees might be. 

 

 

5.5

Land behind Village Hall – possible development – an email has been received from a resident who is concerned about the land behind the Village Hall being released for development.  The resident was aware that the path giving access to the land belongs to the Village Hall, but noted that the landowners appear to be investigating the possibility of demolishing ‘Selworthy’ and using that land as an access point. 

It was noted that there is little that can be done until a planning application is submitted.  The situation will be monitored. 

 

6

Parish Environment

 

6.1

Concrete blocks at Bramley Green Road – Cllr Whorton has researched this. Possible solutions were crocodile teeth, or tree stump planters.  Cllr Durrant proposed that the concrete blocks are retained for the time being, but the situation should be monitored and reviewed again in September.  This was unanimously agreed.

 

 

6.2

Procedures for dealing with unlawful encampments – Cllr Durrant and the Clerk have not yet been able to put a formal procedure in place.  Cllrs observed that that residents should be made aware of the relevant authority to make reports to, so that they can report directly.  Cllr Durrant proposed a procedure based on this – unanimously agreed.  Formal procedure to be drafted for September meeting. 

 

 

 

7

Clerk’s report & Administration

The Clerk noted the recent death of Phyl Davies, who was a long-time resident of the village, and had been heavily involved with the community.  She was at one time the Clerk to the Parish Council.  The Clerk has sent a card of condolence to the family on behalf of the Parish Council, and the funeral is at 2.00pm on 8th August at St James Church.  The PC held a minute’s silence in respect for Mrs Davies.

 

 

 

7.1

IT Project update -see appendix B.  Cllr Ansell gave a verbal report.  The application to apply for a .gov.uk went through earlier this week, and confirmation should be received very soon.  Cllr Ansell to pass details on to the Clerk when confirmation is received. 

 

7.2

Parish magazine article – Cllr Flooks is due to write the next article.  As the current issue of the magazine is a double issue for the summer, the deadline will not be until 15th August. 

 

Cllr Flooks

7.3

Casual Vacancy – the Clerk confirmed that she and the Chairman have received a letter of resignation from Cllr DiMascio, which was effective immediately.  This has created a casual vacancy.  If residents do not call for an election by 1st August, the PC will be free to co-opt.  Notices have been issued via the website and noticeboards, and Cllr Durrant has placed an item in this month’s parish magazine article.

The Clerk also noted that this creates a vacancy on the planning committee.

 

 

8

Reports

 

14.1

Reports from Parish Council representatives

 

a.

Allotments and Burial Ground - see appendix B

         i.            Allotment compost bins – these are overflowing at present.  Cllr Whorton suggested providing each allotment holder with their own composter, and getting rid of the communal bins.  This was unanimously agreed.  Clerk to contact contractors to empty and dismantle existing bins – the frames for the bins should be retained. 

       ii.            Burial Ground groundwater ongoing assessment – the Clerk has received a quote from the contractor for ongoing assessment of the groundwater at the Burial Ground.  The monitoring will be monthly, at a cost of £110 per visit.  Cllr Durrant proposed continuing monitoring for the next 12 months.  This was unanimously agreed.  Clerk to take forward.

 

 

 

 

 

b.

Village Hall Trust - see appendix B. 

         i.            Update on car park barrier – an issue was identified with the new car park height barrier, where the height barrier was not able to be secured properly.  This has been highlighted to the VHT, who have asked the contractors to remedy.  In the meantime, the VHT are locking the lower barrier overnight.

  • Cllr Whorton has agreed to be the Parish Council representative to the Village Hall Trust.
  • The VHT AGM is on 20th August at 8.00pm in the Committee Room at the Village Hall
  • The PC response to the Village Hall planning application has gone in.  The VHT have also applied for LIF funding, and the Parish Council was asked to write in support of this application by the end of June.  Agreement to this was gained via email, and unanimously ratified at this meeting. 

 

 

 

c.

Clift Meadow Trust

          i.            Security update – the new camera has now been installed and is in the process of being set up by the supplier. In the meantime, there have been further issues with vandalism at Clift Meadow.  The PC and CMT are attempting to get these resolved with the police, without success so far.  There has also been a break in at both the Pavilion and the Village Hall.  Minor objects were stolen.  There is some CCTV footage, which is being handed to the police. 

Cllr Capel gave a verbal report:

  • The AGM was held on 16th July. 
  • Simon Gill was unanimously elected as Chair.  All other post holders remain the same, with one new Trustee, and one other possible Trustee.
  • Very happy with new caretaker.
  • Increase in cash balance at end of year, for the 4th year in a row.
  • Disappointed that no members of public attended AGM.
  • Litter picking event to be run again on 15th September. 
  • A number of new groups are interested in hiring halls.
  • Looking at getting dog waste stations installed at the Meadow.

 

 

 

 

 

d.

Education & Schools – see appendix B

 

e.

Police & Neighbourhood Watch – see appendix B.  Cllr Whorton noted his disappointment that the building sites are not taking proper precautionary measures to stop children playing there.  Cllr Whorton to take this up with the developers.

 

f.

Highways/Footpaths – see appendix B. 

 

g.

Road Safety Project – see appendix B. Awaiting feedback from HCC. 

 

8.2

Borough Councillor Report – see appendix B. 

  • Cllr Robinson echoed Cllr Rowland’s comments about s.106 agreements. 
  • Noted Cllr Rowland’s comments about Farriers Close land being ‘licensed’ to residents without consultation.  This is being queried by both Ward Councillors. 
  • Traveller injunction – an injunction covering a significant area of the Borough, including Bramley, goes to court on 30th July.  If it goes through it will be a 12 month injunction against unauthorised encampments in the prescribed area.  It will be reviewed after 12 months, and if the court is satisfied, it will become permanent. 
  • Manydown – outline planning application should be in this week.
  • Leisure Park – public engagement event on 5th and 6th October.  DC meeting in December.  Cllr Robinson noted compensation issues with the ice rink. 
  • Serco take over bin collections on 1st October. 
  • He is fighting to retain the no. 14 bus service. 

 

8.3

County Councillor report – see appendix B. 

 

8.4

Chairman’s report

          i.            Replacement plaque/honours board – the board has been ordered, and payment is now due.

 

 

9

Consultation documents requiring consideration

 

9.1

HCC Public Transport and Street Lighting consultation – the Clerk has distributed details of this ‘Have your say’ consultation to all Councillors, and will place details on the website.  She noted that the public transport section was particularly looking at subsidised services such as the number 14 service.  Deadline for responses is 5th August.   

It was agreed that a PC response should be submitted in favour of keeping or improving the current bus service.  Clerk and Cllr Durrant to formulate response accordingly.

 

 

16

Grant Applications

 

 

None.

 

17

Finance

 

17.1

Payments and reconciliation approval - see appendix C

The Clerk noted the payments on the reconciliation.  She noted the following:

  • An extra invoice for laser printer ink cartridge expenses has been received from Cllr Durrant, for £341.50 incl VAT
  • An invoice for £55 is expected very soon for this month’s self-storage rental
  • Cllr Ansell has submitted expenses for the secure storage cupboard at Clift Meadow - £180 incl VAT
  • A statement of payments will be sent out in August to cover regular payments over the August recess period – this will include the payroll.  This will be agreed by email.

It was unanimously agreed to approve the payments– Clerk to process.

 

 

Clerk

17.2

Acknowledgement of Receipts – see appendix C

Receipts were noted.  The Clerk is about to submit a VAT claim for the first quarter of this year, totalling around £2811.

 

18

Date of Next meeting

 

 

The next meeting will be held on Tuesday 18th September 2018. 

 

19

Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings 

 

 

None.

 

20

Confidential Items

 

 

None.

 

The meeting closed at 9.23pm

 

Signed:                 ………………………………………………………………….      Date:………………………………………

(Chairman)

Appendix A – Planning application summary

 

Planning Applications for Consideration

1.

18/01665/VLA - and To The North Of Sherfield Road Bramley

Request for modification of section 106 Agreement relating to application 15/02708/OUT to allow the change of 2 no. 4 bed affordable houses to 2 no. 3 bed affordable houses

 

2.

18/01690/HSE - 3 Bartlett Close Bramley

Erection of first floor side/rear extension and single storey rear extension

 

3.

18/01730/HSE - 18 Strawberry Fields Bramley

Erection of two storey side extension

 

4.

18/01982/LDEU - Cufaude Courtyard, The Lodge Cufaude Lane Bramley

Application for Certificate of Lawfulness for the use of The Lodge as a single dwelling house (Use Class C3)

 

5.

18/00366/RES – Land at the Street Bramley – ADDITIONAL PLANS ADDED

Reserved matters approval pursuant to planning permission 15/02862/OUT comprising 65 dwellings (26 affordable dwellings) open space, landscaping and car parking  (matters of appearance, landscaping, layout and scale to be considered)

No objection, subject to all matters being resolved from developer meeting

6.

17/04282/RES - Land At Minchens Lane Bramley – ADDITIONAL PLANS ADDED

Reserved matters application (phase 4) for the appearance, landscape, layout and scale of 83 dwellings, with associated landscaping and open

Comments re drainage and sewerage strategy

7.

18/01122/FUL - 3 St James Close Bramley – AMENDED

Relocation of 1.8m fence to front and side of property and change of use of land from public open space to residential

No objection, comments

 

Approvals/Refusals*

1.

18/00934/HSE – 10 Wallis Drive Bramley

Erection of first floor side extension and refurbishment of existing garage conversion

Granted

 

Objection

2.

18/00811/HSE - 17 Moat Close Bramley

Erection of two storey side extension

Granted

No objection

3.

18/01033/RET -QPS House The Street Bramley

Change of use from Estate Agents to Tanning Shop 'Sui Generis'

Granted

No objection, comments

4.

18/01138/HSE - 23 Anvil Way  Bramley

Erection of front bay window and porch extensions

Granted

No objection

5.

T/00195/18/TCA - Middle Farm The Street Bramley

T1,T2 Cupressus: Fell.

T3 Thuja: remove branch interferring with BT line.

T4 Cupressus: reduce height by 3m leaving tree at approx 12m high.

T5,T6 Cupressus: reduce height by 4m leaving trees at approx 14m high.

Granted

No objection, comments

 

Pending Applications*

1.

17/00942/FUL - Land Adjacent To The Oaks Cufaude Lane Bramley

Change of use of site as a private gypsy site for one family comprising a mobile home, utility room and touring caravan

Objection

Appeal lodged – non-determination

2.

17/03717/VLA - The Lodge Cufaude Courtyard Cufaude Lane Bramley

Discharge of legal agreement to remove the tie which restricts the garages/store approved under BDB/54128 being used and/or sold as a separate unit of accommodation

No comments

3.

18/00370/ROC - Razors Farm Cufaude Lane Chineham

Variation of condition 1 of 16/03842/RES to allow amended plans for inclusion of kickabout area within phase 2.

No comments

4.

space (pursuant to outline permission 14/01075/OUT for 200 dwellings)

 

5.

18/01226/VLA - Land At The Street The Street Bramley

Removal of reference to the Designated Protection Order under clause 16.10 of the Section 106 agreement relating to planning permission 15/02682/OUT

Clarification sought

6.

18/01028/HSE - 7 Taylor Drive Bramley

Conversion of garage to provide additional living space

Objection

7.

18/01431/ADV - One Stop Sherfield Road Bramley

Display of 1 no. externally illuminated fascia sign and 3 no. window graphics

Objection

8.

18/01517/GPDOFF - The Upper Barn, Middle Barn And South Barn Minchens Court Minchens Lane Bramley

Notification of proposed change of use of Class B1(a) office to Class C3 (dwellinghouse) consisting of 14 no. flats

Objection

9.

T/00215/18/TPO - Land At Rear Of 1 - 4 North Row Bramley

Possible T5 (part of TPO BDB/0487) Oak tree: pollard the tree to 5m height leave main stem for habitat, to mitigate any potential future failure. Replace with another 3m standard Oak during the planting season

Defer to Tree Officer’s view

10.

18/01623/FUL - Bramley Village Hall The Street Bramley

Erection of a single storey front extension and associated alterations

No objection, comments

11.

18/00611/RET - Plots 6 And 7, Land At Cufaude Lane Bramley

Change of use of land from agricultural to equestrian including the erection of fence and shelter

Objection

*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council.

Appendix B – Briefing Notes

ALLOTMENTS/BURIAL GROUND

No written report received.

VILLAGE HALL TRUST

No written report received.

CLIFT MEADOW TRUST

No written report received.

POLICING & NEIGHBOURHOOD WATCH

I do apologise for the lateness of this monthly report, due to A/L and training I have had a busy first week back at work and was not able to complete this till today.

Please find below the latest news summary of some of the crime which has occurred in the Bramley & Sherfield area over the past month. In the month of June there have been 20 incidents in Bramley & Sherfield which have been classified as crimes by the Home Office. This is 4 more than last month and 13 less than there were in June 2017.

 

Current Neighbourhood Priorities:

  1. Dwelling Burglary / Non-Dwelling Burglary
  2. Traffic Related Incidents/Speeding
  3. ASB

 

Burglaries - There has been 3 reported burglaries or shed/garage burglaries in the last month for Bramley & Sherfield-on-Loddon area.

  • Two incidents were down Bow Drive luckily nothing was taken and only the locks broken. Please make sure that you securely lock garages with robust padlocks.
  • The third incident was a motorbike was reported stolen from a storage unit, but this could have happened anywhere is the last two years.

 

Thefts - We have had 5 incidents of theft in the last month

  • Theft of a key at the cricket ground
  • Theft of belongings taken by an ex-tenant of a property, the belongings have been returned.
  • Motor caddy gold trolley was stolen from a local golf course.
  • Report of two males that have used a debit card to pay for items the payment was declined as the card was cloned.
  • Theft of expensive pair of earrings from a box in the victim’s bedroom.

 

Speeding - Recent speed watch was carried out in Bramley on Campbell Road of the 23rd. 4 vehicles have been caught speeding, luckily it was their first time being caught and have all received warnings regarding their speed.

 

Anti-Social Behaviour - We have had 13 incidents reported to us regarding ASB within the Bramley and Sherfield area. As we are all most aware the weather is rather hot at the moment, if you are planning on having parties among friends please be considerate to your neighbours but do enjoy the sun while it’s still here. 

Now that schools are breaking up, colleges and secondary school older youths are now out and about, please don’t hesitate if you have problems later on the evening with them around park areas. Especially if they are playing loud music, drinking, smoking etc.

Some children have decided to use a building site as a playground, as we know there are a number of new houses being built, please make sure your children are aware of the dangers of a building site and are not meant for public access.

We are aware of recent reports of children climbing onto a bin store outbuilding on the new housing estate, throwing tiles off, we are working with local HA and the council to try and address these issues before it escalates, please don’t hesitate to report incidents.
Search “Immobilise” online (immobilise) to register your pedal cycles, electronic devices and property so that the Police can identify anything found in future.

Please ensure your out-buildings and vehicles are locked and secured to prevent theft. Avoid keeping valuables in out-buildings and vehicles where possible.

Please consider installing CCTV and alarms in order to protect your property. This also assists Police with investigations.

Do not leave your garage or car doors unlocked, even while you are in the property. Opportunist thieves have been known to operate in the area.

 

Other Incidents - We have had another incident of criminal damage reported around the communal areas within Bramley, make sure that if you use these public spaces that you do so respectfully, this includes public benches and play parks.  

Please report any suspicious people, vehicles or activity to the Police via 101 or to Crimestoppers anonymously on 0800 555 111.

Follow us on Twitter @BstokeRuralCopsfor regular updates and advice.

Join Hampshire Alertsfor personalised alerts and updates from the Police.

 

Kind regards,

PCSO 16452 Richard Fisher

Bramley & Sherfield Neighbourhood Policing Team

 

If you would like to get in touch with either myself or one of the other PCSO’s, we can be contacted on the email addresses found below. Or if you want to be removed from this monthly newsletter please let me know on the e-mail address below.

Please do not report crimes to us via email – my emails are not regularly monitored.

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HIGHWAYS/FOOTPATHS

No written report received.

 

ROAD SAFETY PROJECT

No written report received

 

TRANSPORT

No written report received.

 

IT/COMMUNICATIONS

No written report received.

 

 

BOROUGH COUNCILLOR REPORT

With regard to an enforcement issue that is related to "land grab" this is now on hold at BDBC with a further investigation on the premature granting of a licence without consultation with the Ward Councillors or the Portfolio Holder.  With the Chief Executive absent due to annual leave this will be reviewed on his return.  I and my fellow councillor are pursuing this matter.

With regard to S106 funds - it has transpired in the neighbouring ward that S106 funds from the large Redland Development have not been passed to the Parish.  Again Ward Councillors had not been consulted and to add insult to injury the amount had appeared on the S106 Statement that the Clerk had been given in April 2018 it was clearly showing.  This could have implications for Bramley with developments coming forward and I suggest that we ensure that all "allocated" S106 funds are re-confirmed.

 There is a motion by the opposition in the Council meeting on Thursday 19th July with regard to the HCC cuts to bus services.  I feel strongly about the availability of buses for rural communities and therefore will be supporting this.

 

COUNTY COUNCILLOR REPORT

  • Verges –HCC are trialling robot cutters.  These are quicker, cheaper, and more efficient.
  • HCC still need to save £80 million of £140 million of cuts. 
  • Consultation – Cllr Vaughan noted the Public Transport consultation
  • Potholes - dragon patchers for potholes are working well. 
  • Roads – HCC has received another £3million to improve roads around Hampshire, particularly the A36, A27 and A32. 

 

 

 

Appendix C – Finance

Bank Reconciliation - 17th July 2018 

 

 

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