Bramley Parish Council - Minutes - 15th October 2018

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BRAMLEY PARISH COUNCIL

 

Minutes of the Meeting of the Council

Date:

Tuesday 15th October 2018

Time:                                    7.30pm

Place:

Bramley Room, Bramley Village Hall

 

Present:

Cllr Durrant (Chair)

Cllr Tomblin (Vice- Chair)

 

Cllr Flooks

Cllr Ansell

 

Cllr James

Cllr Oborn

 

Cllr Capel

 

In attendance:

Maxta Thomas (Clerk)

3 members of the public

 

Cllr Robinson (Borough)

David Canham – Age Concern

Apologies:

Cllr Bell

Cllr Rowland (Borough)

 

Cllr Vaughan (County)

 

 

 

Action

1

Apologies for Absence

 

 

As listed above.

 

2

Declarations of Interest

 

 

None.

 

3.

Co-option of New Councillors

 

 

Two casual vacancies exist on the Parish Council.  The Clerk confirmed that BDBC have received no call for a by-election. 

Cllr Tomblin proposed and Cllr Flooks seconded that Iain James be considered for co-option to the East Ward, and that Alan Munday and Keith Oborn be considered for co-option to the West Ward.

Iain James was duly elected by councillors to stand as a Parish Councillor for the East Ward of Bramley, and Keith Oborn was duly elected by councillors to stand as a Parish Councillor for the West Ward of Bramley.

Cllr Durrant proposed and Cllr Tomblin seconded that Alan Munday be co-opted to sit on the Planning Committee of Bramley Parish Council.  Councillors duly elected that this should be the case.

Cllr James and Cllr Oborn signed their Acceptance of Office forms, and took their place on the Council.

 

4

Minutes of the Last Parish Council Meeting

 

4.1

Cllr Tomblin noted that reference to the ‘Redlands’ site at item 5.4 should be changed to ‘East of Basingstoke’, and noted a typing error in the same section.

The minutes of the meeting held on 18th September 2018 were unanimously agreed to be a true and accurate record, subject to the above mentioned changes which were made.  The minutes were signed by the Chairman.

 

 

4.2

Matters arising

 

 

  • Bollard lighting at new Clift Meadow path – Cllr Durrant has chased this with the developers.
  • Clift Meadow western bridge – Cllr Durrant noted that the developers have not put in the path to the western bridge from the development.  The bridge is now not likely to be built, so this is not an issue.  However, due process with the deed of variation still needs to be followed. 
  • Shrubs removed by developer at the western bridge site will be replaced by them. 

 

5

Open Forum

 

 

Cllr Durrant invited comments and questions from the public.  The following questions were asked:

  • None.

 

 

6

Presentation on the Age Concern Village Agent Scheme – David Canham

 

 

David Canham gave a brief presentation on the scheme, which has been put in place by Age Concern.  Local agents (who are volunteers) provide a truly local service to help older people live independently, assisting them to access information and services they need.  Typically the role is to signpost and advise, not to provide personal care or services. 

The Parish Council one of the bodies that David intends to liaise with, providing mutual support on parish matters most relevant to older people.

The VA service is now funded by HCC Rural Connections Grant (until March 2020).  HCC will look to Age Concern to develop support for people in rural settings who may be on cusp of care and / or experience loneliness and isolation.  The scheme is not restricted to ‘older’ 50+. Could include younger carers or people with disabilities.

The follow questions and remarks were made:

  • Does Age Concern have any provision to lobby authorities about housing provision?  David is happy to investigate whether this might be the case.
  • How do members of the community find out about the service? Via local surgeries, leaflets on noticeboards, parish magazine articles, speaking at local organisation meetings, cards up in local shop.  It will take a little time to get the scheme established.  A poster is to go up on the PC website and social media. 
  • Is David in position to maintain a complete picture of local agencies and voluntary organisations?  David stated that there appears to be some replication of services.  Age Concern Hampshire does maintain a list of bodies; however, this is not necessarily complete or totally up to date.  David to raise with Age Concern Hampshire about streamlining.
  • Cllr Durrant noted that the Parish has a lot of youth focused activities, and not so much with the older demographic.  The Parish Council is happy to keep in touch with Age Concern Hampshire and David. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

7

Planning & Development

 

7.1

Summary of Planning Committee meeting – Cllr Flooks gave a brief summary of the Planning Committee meeting held on 10th October 2018 (see draft minutes at appendix A).

Clerk to ensure that all comments and objections re the Upper Cufaude Farm development are copied to senior planning management at BDBC.

Cllr Durrant to query planning permission for Leighton Close.

Cllr Tomblin repeated his concerns re changes to the NPPF.  The situation should be monitored closely moving forward. 

Cllr Flooks noted that a close eye should be kept on traffic figures being used for any major development within or near the Parish. 

 

 

 

Clerk

 

Cllr Durrant

7.2

New Planning applications

None.

 

 

7.3

Neighbourhood Planning monitoring – Cllr Flooks noted the ongoing monitoring of the NP being carried out by BDBC.  The documentation has been distributed to all councillors to consider.  The Planning Committee has considered the document, and recommended to full Council that the report be approved.

Cllr Durrant noted concerns about local social housing.  It was agreed to defer to November after checking if there is a deadline.

 

  

 

Clerk

7.4

Letter from Sherfield Parish Council re s.106 allocations – Sherfield PC has written to the Chief Executive of BDBC about its concern at the lack of consultation at Parish level on the distribution of s.106 funds.  The letter has also been copied to all parishes in the BDBC area, with a request for support.

Councillors unanimously agreed to support the letter from Sherfield, and resolved to write to BDBC outlining their support and their own issues with s.106 funding.  Planning Committee to take forward.  Clerk to chase for updated info about current allocations.  Cllr Tomblin to collate info.  Agenda item for Planning Committee meeting.

 

 

Clerk

Cllr Tomblin

Clerk

8

Parish Environment

 

8.1

Update on air pollution monitoring – equipment has now been installed for over 12 months, and Cllr Ansell has collated the information.  Cllr Ansell to share presentation with all councillors. 

Nitrous Oxide is below recommended levels at present, although it is increasing – 15% in the last 12 months.  However, PM10 levels are well over recommended levels, with two key times of day, morning rush hour and afternoon school collection time, seeing a big spike. 

Details of the survey will be forwarded to HCC, and to BDBC.  They will need to factor in the survey into their air quality plans for the future.  Cllr Ansell to draft letter to the relevant authorities, as well as Meridian TV.  He will also share findings with an independent body for air monitoring.

Cllr James noted that the Basingstoke Transition Group have been doing similar surveys in the BDBC area (not including Bramley), and have come up with similar worrying results. 

 

Cllr Ansell

 

 

 

 

 

 

Cllr Ansell

 

8.2

Procedures for dealing with unlawful encampments – an updated draft document has been distributed to all councillors, outlining reporting procedures. 

It was unanimously agreed to adopt the procedures.  Clerk to place on website and incorporate into standard procedures.

 

 

Clerk

8.3

Update on WW1 commemorations 

         i.            Beacon event risk assessment – the draft risk assessment was considered by councillors, and unanimously approved.  Clerk to forward to insurers.  It was noted that the paragraph on the first page re lighting needs to be updated before the assessment is submitted.

       ii.            Memorial bench – the bench should be delivered this week.  Various suggestions have been received for the positioning of the bench within the village.  It was noted that if the bench is placed anywhere other than PC land, then planning permission will need to be sought, which will take a minimum of 8 weeks. 

It was unanimously agreed that the bench should be placed at Clift Meadow.  Clerk to liaise with CMT on the exact positioning.  It was unanimously agreed that the best position is by the MUGA looking out over Clift Meadow – this area is covered (just) by security cameras.

 

 

 

Clerk

 

8.4

Bramley Station – upkeep proposals – Cllr Ansell stated that the manager at Bramley Station has approached him about possible funding for the upkeep of green space by the station.  Various planting in the area has recently died due to Network Rail activities, and is need of replacement.  GWR are prepared to match PC funding if it were to turn it over to be a shrubbery area.  The decision would be in principle only at this stage.

It was noted that Network Rail’s reason for refusing the proposed footpath was to allow access for them whenever they needed.  This proposal is slightly contrary to that statement.

It was agreed that Cllr Ansell should obtain quotes, and then put them to the PC at a later date.

 

 

 

 

 

Cllr Ansell

9

Clerk’s report & Administration

 

9.1

IT Project update -see appendix B.  Cllr Ansell gave a verbal report. 

No update at present.  Tender will be completed and out by November meeting.

 

Cllr Ansell

9.2

Parish magazine article – Cllr Bell is due to write the next article.  The deadline is 15th November.  Cllr Durrant to assist. 

 

Cllr Bell

9.3

Increase in Parish Councillors – Cllr Durrant proposed that the number of Parish Councillors should be increased from 9 to 11, to allow proper representation of the new areas of the village that are currently being built.  This was unanimously agreed.

Clerk and Cllr Durrant to write BDBC requesting the increase.

 

Cllr Durrant/ Clerk

9.4

PC Insurance policy renewal – the Clerk presented the information for the insurance renewal for the Parish Council.  It was unanimously agreed that the PC should accept Came & Co’s recommendation of Inspire as the insurer for the coming year.  Clerk to process.

The insurance requirements will need to be thoroughly reviewed ready for October 2019.

 

 

Clerk

9.5

Borough Council contact issues – Cllr Durrant noted the ongoing issues with contacting officers at BDBC.  He suggested that the PC could log any instance where they cannot contact officers directly.  This was unanimously agreed.  These will be collated for consideration.  Also to be raised with BDAPTC.

  

All

8

Reports

 

10.1

Reports from Parish Council representatives

 

a.

Allotments and Burial Ground - see appendix B

         i.            Future plans for the allotments – this item was deferred indefinitely due to the resignation of Cllr Whorton.

       ii.            The Clerk noted that an article is being placed in the next issue of the Parish Magazine about the temporary closure of Burial Ground for full burials.  This has also been placed on the website.

 

 

b.

Village Hall Trust - see appendix B. 

Cllrs Durrant and Bell and the Clerk have met with the new Chair of the Trustees, Gareth Jones.  Various issues were discussed, and the Parish Council look forward to working with Gareth in the future.

Gareth introduced himself, and noted that the Trustees have gone back to the architects to adapt plans to maximise space and save money.  He is awaiting a reply. 

A new PC representative is needed for the VHT due to resignation of Cllr Whorton. 

 

c.

Clift Meadow Trust

         i.            LIF application – CMT are placing an application for LIF funding for the storage shed.  The application is based upon a total project cost of £55,000, with co-funding from the Parish Council of up to £20,000.  £15,000 of funding has already been agreed – Cllr Durrant proposed increasing this to £20,000.  This was unanimously agreed.

       ii.            Cllr Capel noted the joint firework display with Bramley School on 2nd November. 

 

 

d.

Police & Neighbourhood Watch – see appendix B. 

A second Community Court has been held – the results of this are unknown.  CMT has received an apology from the defendant who attended the first session.

 

e.

Highways/Footpaths – see appendix B. 

The raised pavement between the shop and Strawberry Fields was noted.  This has been reported to HCC Highways, who have passed the issue back to Openreach.  The Clerk is monitoring responses, and will continue to chase for action.

Cllr Tomblin noted the roadworks at the Taylor Wimpey development by Cufaude Lane, and asked whether the traffic lights and bollards could be removed at the end of the working day when there are no contractors on site.  Clerk to make enquiries. 

 

 

 

 

Clerk

f.

Road Safety Project – see appendix B.   

Cllr Ansell is awaiting feedback about the plans for the footpath from the manager at Mekanix. 

Cllr Ansell has submitted an enquiry into HCC about the s.106 allocation to Highways.  S.106 funding is allocated but not assigned to a project at present. 

 

10.2

Borough Councillor Report – see appendix B.  Cllr Robinson gave a verbal update.

  • Recycling – BDBC has had an issue with the recycling contract (the contractor was taking recycling to Scotland for landfill), and are currently incinerating all recycling.  A new recycling contractor is being sought. 
  • Waste collection is now being operated by Serco. BDBC will not provide new bins for new houses, and never have – this has always been done by developers.
  • Rumours of residential development as part of the Leisure Park development are untrue.
  • Since the traveller injunction there have been 5 incursions in the local area – the have all been removed within 2 days, and most within 24 hours.
  • Cllr Rowland has written to give her support for the request for more Parish Councillors at Bramley.  Likely to need community governance review.

 

10.3

County Councillor report – see appendix B. 

 

10.4

Chairman’s report – none.

 

11

Consultation documents requiring consideration

 

 

None.

 

12

Grant Applications

 

12.1

Muddy Fingers’ children’s garden – an application has been received for £2000 of funding for set up costs.  This was discussed in principle at the September PC meeting.

It was unanimously agreed to give the grant.  Copy invoices to be supplied to the Clerk to allow release of funds.  Councillors requested that the PC be acknowledged in any promotional material.  Clerk to process.

 

 

Clerk

12.2

Little Apples pre-school – an application has been received for £1000 towards a new playground surface at the Village Hall.

Cllr Durrant noted that there is no indication of where the rest of the funding for the project is coming from.  Little Apples accounts show a cash balance – some of which must be kept as reserves. 

Cllr Tomblin proposed giving the grant, Cllr Ansell seconded.  Majority approval.  Copy invoices to be supplied to the Clerk to allow release of funds.  Clerk to process. 

  

 

 

 

Clerk

12.3

Bramley WI – Cllr Durrant proposed that the PC make a donation of £480 towards the WI, who maintain the garden area at Clift Meadow, and will be providing assistance with the soup kitchen at the WW1 event.  This donation will pay for their speakers for the next 12 months and assist with the upkeep of the Clift Meadow garden.

This was unanimously agreed.  Clerk to action.

 

 

Clerk

13

Finance

 

13.1

Payments and reconciliation approval - see appendix C

The Clerk noted the payments on the reconciliation.  She noted the following:

  • A bill is expected from our payroll provider for the October payroll run.  This will be for the usual amount.

It was unanimously agreed to approve the payments– Clerk to process.

 

 

 

Clerk

11.2

Acknowledgement of Receipts – see appendix C

Receipts were noted.  The Clerk has submitted the quarter 2 VAT claim.

 

12

Date of Next meeting

 

 

The next meeting will be held on Tuesday 20th November 2018. 

 

13

Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings 

 

 

None.

 

14

Confidential Items

 

 

None.

 

The meeting closed at 9.58pm

 

 

 

 

Signed:                 ………………………………………………………………….      Date:………………………………………

(Chairman)

Appendix A – Minutes of the Meeting of the Planning Committee

 

Date:

10th October 2018

Time:                    7.30pm

Place:

Bramley Room, Bramley Village Hall

 

Present:

Cllr Chris Flooks (Chair)

Cllr Chris Tomblin

 

Cllr Malcolm Bell

 

In attendance:

Maxta Thomas (Clerk)

0 members of the public

Apologies:

Cllr Nick Robinson (Borough)

 

 

 

Action

1

Apologies for Absence

 

 

As listed above.

 

2

Declarations of Interest

 

 

None.

 

3

Minutes of the Last Planning Committee Meeting

 

3.1

The minutes of the Planning Committee meeting held on 30th August 2018 were unanimously agreed and signed off by the Chairman. 

 

 

3.2

Matters arising

 

 

None.

 

4

Planning & Development

 

4.1

New Applications

 

a.

T/00349/18/TCA - 6 Churchlands Bramley

2 young Cypress trees: Remove.

The following points were made:

  • Concern that this is further removal of trees in the conservation area, on the same site as a recent previous application to remove 2 ash trees and  horse chestnut. 
  • Cllrs repeat their request that the BDBC tree officer should look at the site and Churchlands as a whole. 
  • The Neighbourhood Plan states that trees in conservation areas should be retained where possible. 
  • It was noted that these trees are not causing any damage to the property. 

Objection agreed unanimously, clerk to process.

 

 

 

 

 

 

 

Clerk

b.

18/02789/ENSC - Land At Upper Cufaude Farm Cufaude Lane Bramley

Residential development of up to 350 dwellings.

The following points were made:

  • The Committee completely supported the need for a full environmental impact assessment, and particularly noted possible issues with the waste water network. 
  • It was noted that whilst mention is made of train noise, no mention is made of helicopter noise from the neighbouring Bramley Army Camp. 
  • There are various errors in the application supporting documentation.  Of particular note was reference to ‘Upper Cufaude Lane’, which does not exist, and also that Southern Water is listed as the supplier for the area.  This is not the case, Thames Water is the supplier.  The also appears to be no mention of development being in Bramley Parish.
  • Concerns were expressed that this application seems premature and the data contained within refers to consultations with BDBC on site matters that are currently being developed within the forthcoming development brief for the site. 
  • Reference in the documentation has been made to 2.5 storeys – the PC and residents were assured at a recent information event run by the developer that the development would only be a maximum of 2 storeys.  

Objection due to insufficient information unanimously agreed.  Clerk to respond, outlining the above points. 

 

  

 

 

 

 

 

 

 

 

 

Clerk

c.

18/02792/HSE - 16 Wallis Drive Bramley

Conversion of part of garage to living accommodation.

The Committee was concerned that adequate parking provision should be at the property, given the loss of the garage.  Officers should ensure that the requirements outlined in the Parking Supplementary Document of July 2018 are met. 

No objection unanimously agreed.  Clerk to respond and comment as above.

 

 

 

Clerk

d.

18/02646/HSE - Kingfisher Vyne Road Bramley

Erection of first floor front extensions with entrance canopy, two storey rear extension and conversion of garage to living accommodation. Erection of a detached double garage and workshop building

No objection unanimously agreed.  Clerk to process.

 

 

Clerk

e.

Any other new applications

T/00378/18/TPO - Land At Rear Of 1 - 4 North Row Bramley

Remove all dead wood within the crown (TPO exempt works).

Reduce the long laterals of the Oak T2 by 2m-3m where necessary to BS 3998 (2010) on the map to prevent limb failure reducing in the canopy shape into the same parameters as per the crown retrenchment of the tree.

It was unanimously agreed to defer to the tree officer decision, particularly as the tree is diseased.  Clerk to process.

 

 

 

 

Clerk

4.2

Approvals/Refusals/Pending (see appendix A) – these were noted. 

 

5.

Update on Minchens Lane development – s.106 issues

 

 

Cllr Flooks and the Clerk have been in touch with Persimmon and BDBC respectively to chase up the s.106 issues.  The Clerk has had a reply from the BDBC officer, who will be in touch next week.  She noted that the officer is very busy at present dealing with CIL enquiries.

The Clerk noted that since agreement in principle has been received from Persimmon and BDBC for a Deed of Variation to remove the need to build the westerly bridge at Clift Meadow, instructions have been given to the PC solicitors to draw up a draft Deed.  This is as per the decision made in full council before the summer recess.  It was noted by councillors that Persimmon are already acting on the assumption that the bridge will not be built, and have re-seeded around the hedge area and built the path accordingly.  Therefore, it was questioned why we would still need the deed of variation.  Clerk to investigate. 

 

 

 

 

 

Clerk

6.

Update on Unlawful Development

 

 

There is still no date for the appeal hearings for the Cufaude Lane site.  BDBC are working to enforce new contraventions of the injunction at this site.

 

7.

Neighbourhood Plan monitoring

 

 

BDBC have circulated a monitoring report of the Bramley Neighbourhood plan, with particular reference to policy SS5 of the Local Plan.  Cllr Bell has met with BDBC to discuss the report, and amendments were made as a result of the meeting. 

Essentially, the monitoring report states that BDBC have met their obligations, although councillors have some queries on some reports that are quoted in the monitoring document.  The issue of the sewage system Bramley has again been raised – it appears that each development is still being assessed on an individual basis, rather than the overall impact on the Parish being taken into account. 

Cllr Bell proposed recommending the report for examination and approval at the full council meeting on 16th October.  This was unanimously agreed.

 

8.

National Planning Policy changes

 

 

BDBC have distributed information about the key changes to the National Planning Policy Framework (NPPF), which the members of the Planning Committee have now had a chance to review. 

Cllr Tomblin commented that the ultimate result of this is that there will be a need for more houses if the Borough is unable to demonstrate a 5 year housing supply.  This may mean that more housing will come Bramley’s way.  It would appear that the NP will not be adequate defence against this.  The situation should be carefully monitored moving forward. 

 

9.

Date of Next Meeting

 

 

The date of the next Planning Committee meeting will be on 14th November 2018. 

 

Meeting closed at 8.42pm.

 

Appendix A

Approvals/Refusals*

  1.  

18/02336/HSE - 4 Leighton Close Bramley

Erection of single storey rear extension and first floor side extension over garage

Granted

 

Objection

  1.  

T/00294/18/TPO - Oak House Officers Row Bramley

Trees T1-T6: tree work as per schedule dated 09/08/18 to include crown lifting and crown reduction

Granted

Defer to tree officers view

  1.  

18/02375/HSE - 22 Coopers Lane Bramley

Erection of single storey rear extension (Part Retrospective)

Granted

No objection

Pending Applications*

  1.  

17/00942/FUL - Land Adjacent To The Oaks Cufaude Lane Bramley

Change of use of site as a private gypsy site for one family comprising a mobile home, utility room and touring caravan

Objection

Appeal lodged – non-determination

  1.  

18/01226/VLA - Land At The Street The Street Bramley

Removal of reference to the Designated Protection Order under clause 16.10 of the Section 106 agreement relating to planning permission 15/02682/OUT

Clarification sought

  1.  

18/01517/GPDOFF - The Upper Barn, Middle Barn And South Barn Minchens Court Minchens Lane Bramley

Notification of proposed change of use of Class B1(a) office to Class C3 (dwellinghouse) consisting of 14 no. flats

Objection

  1.  

18/01665/VLA - Land To The North Of Sherfield Road Bramley

Request for modification of section 106 Agreement relating to application 15/02708/OUT to allow the change of 2 no. 4 bed affordable houses to 2 no. 3 bed affordable houses

No objection

  1.  

18/01982/LDEU - Cufaude Courtyard, The Lodge Cufaude Lane Bramley

Application for Certificate of Lawfulness for the use of The Lodge as a single dwelling house (Use Class C3)

No objection

  1.  

T/00313/18/TPO - 6 Churchlands Bramley

T1 Ash - remove.

T2 Ash - remove.

T3 Horse Chestnut - remove.

Objection

  1.  

18/02491/HSE - Barefoot House Olivers Lane Bramley 

Erection of garden shed/store

No objection

*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council. 

Appendix B – Briefing Notes

ALLOTMENTS/BURIAL GROUND

No written report received.

 

VILLAGE HALL TRUST

No written report received.

 

CLIFT MEADOW TRUST

No written report received.

 

POLICING & NEIGHBOURHOOD WATCH

No written report received.

 

HIGHWAYS/FOOTPATHS

No written report received.

 

ROAD SAFETY PROJECT

No written report received

 

TRANSPORT

No written report received.

 

IT/COMMUNICATIONS

No written report received.

 

BOROUGH COUNCILLOR REPORT

No written report received.

 

COUNTY COUNCILLOR REPORT

  1. 30 councils in the South of England spent £1.2 million clearing up unauthorised travellers encampments in the past 3 years.
  2. HCC has invested £500,000 into a new Parish & Town council investment fund; this is to help get new projects off the ground. It will be used to provide and enhance infrastructure, support local communities and to fund training to deliver new services. It will be launched at HALC AGM on 10th November. I have most of the details so do ask if you want more at this stage.
  3. The concept of a Solent Combined Authority is not now being supported by the Government.
  4. Below is a letter from the Leader of HCC, Cllr Roy Perry: 

 

 

Appendix C – Finance

Attachments:
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