Bramley Parish Council - Minutes - 16th April 2019

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BRAMLEY PARISH COUNCIL

 

Minutes of the Meeting of the Council

Date:

Tuesday 16th April 2019

Time:                                    7.30pm

Place:

Bramley Room, Bramley Village Hall

 

Present:

Cllr Durrant (Chair)

Cllr Bell

 

Cllr Oborn

Cllr Flooks

 

Cllr James

Cllr Munday

 

Cllr Capel

Cllr Ansell

In attendance:

Maxta Thomas (Clerk)

2 members of the public

 

Cllr Robinson (Borough)

 

Apologies:

Cllr Tomblin

Cllr Rowland (Borough)

 

Cllr Vaughan (County)

PCSO Emma Page

 

 

Action

1

Apologies for Absence

 

 

As listed above.

 

2

Declarations of Interest

 

 

None.

 

3

Minutes of the Last Parish Council Meeting

 

3.1

The minutes of the meeting held on 19th March 2019 were unanimously agreed to be a true and accurate record, were signed by the Chairman.

 

 

3.2

Matters arising

 

 

  • Googlegroup management – the survey is in hand.
  • Welcome packs – the Clerk is awaiting an item from the Clift Meadow Trustees to include in the pack.  Once she has this, she will alter the layout ready for printing, and contact Greenhouse Graphics 
  • Clerk to double check date of Cllr Vaughan’s meeting with Chief Inspect Matt Reeves.
  • VR re housing chase
  • Cllr Bell queried whether the Football Club has submitted a development plan for their new changing facilities. Nothing has been submitted to the Parish Council, but they are now dealing directly with BDBC.  It is unlikely that they will make a LIF application, as there are available s.106 funds.

 

 

Clerk

 

Clerk

4

Open Forum

 

 

Cllr Durrant invited comments and questions from the public. 

None.

 

 

5

County Councillor Report

 

 

Cllr Vaughan sent his apologies.  There is little to report at this time.

 

6

Borough Councillor Report

 

 

Cllr Rowland submitted the following written report:

  • I have not much to report except my dismay at the result at the recent DC meeting for Minchens Court.
  • On a follow up to the recent Public Transport Meeting held I wondered if a representative from Bramley PC would like to attend the meeting with Cllr Humby?  14th May seems to work for most.

Cllr Robinson gave a verbal report:

  • The injunction against unauthorised encampments has been extended to 5 years, and now covers 26 square miles of the Borough.  More information is available on the BDBC website here: https://www.basingstoke.gov.uk/injunction-application.
  • The owner of the Cufaude Lane site has failed to comply with court order on removing hard standing, and has received a custodial sentence of 28 days.
  • Cllr Bell raised the issue of Basingstoke Golf Course and the quick planning application for the site.  Cllr Robinson has not yet seen the email, but will investigate. 

 

7

Parish Environment

 

7.1

Update on St James Park playground – the Clerk continues to liaise with BDBC officers, with little success.  However, the commuted sum has now been returned to BDBC, and it has been suggested by Bramley PC that officers could consider a Deed of Variation to resolve the issue.  The Clerk will continue to chase.  Cllr Flooks noted that fence around it is already falling apart. 

 

 

Clerk

7.2

Road sign for Cufaude Lane – update – the Clerk has made contact with HCC about the possibility of placing a new sign at either end of Cufaude Lane.  They have replied that all traffic signing must accord with the Traffic Signs Regulations and General Directions.  They have also noted that funding from County is unlikely to be forthcoming as this site has no ‘significant or recurring history of casualty incidents’. 

One possible option would be to consider a community funded road sign, where the community or Parish Council would need to cover the cost of both the works and design fees.

It was suggested that 30mph limit for Cufaude Lane should be investigated – Clerk to take further.  Clerk also to get an idea of costs for the road sign. 

 

 

 

 

 

 

Clerk

8

Clerk’s report & Administration

 

8.1

IT Project update – Cllr Ansel gave an update.  The supplier has come up with an issue with GDPR with the .gov.uk registration.  Blocking point is that it is hosted overseas.  Cllr Ansell to chase.

 

Cllr Ansell

8.2

Parish magazine article – Cllr James is due to write the next article.  The deadline is 15th May. 

Cllr James

8.3

2018/19 Audit review – the internal audit for the last financial year was completed on 11th April 2019. 

         i.            2018/19 Governance Statement - a copy of this was distributed to all councillors.  Cllr Oborn proposed and Cllr Capel seconded that the governance statement be agreed and signed.  This was agreed unanimously, and signed by the Chairman and the Clerk.

       ii.            2018/19 Accounting Statement - a copy of this was distributed to all councillors.  Cllr Bell proposed and Cllr Durrant seconded that the governance statement be agreed and signed.  This was agreed unanimously, and signed by the Chairman and the Clerk

All audit documents will be published on the website in due course.

The following points were raised by the internal auditor:

  • The council has significant funds in its current account earning no interest at all.  The remaining funds are in an account that earns very little interest.  This was noted.  Cllr Durrant suggested that any commuted sums paid to the PC should go into a savings account.  Clerk to investigate.  It was also noted that significant payments were made immediately after the audit, and remaining funds are earmarked for projects over the course of the next year.  The clerk and council review reserve balances every month and will continue to do so.  A detailed review of expenditure versus budget will be presented at the end of each quarter at the Parish Council meeting.
  • Some members have incurred significant expenses in the year for printing. It is unclear why the proper officer is not printing out all that is needed.  This was noted.  However, Councillors noted that some printing expenses are necessary, and further observed that it is impractical to have the Clerk print out documents on behalf of 9 members and then distribute in a timely fashion.  The cost of the Clerk’s time and fuel would exceed the cost claimed for printing expenses.  It was further noted that members rarely claim justifiable expenses. 
  • The council appears to have included a 'cooling off' period in its requirements – this is contrary to the legislation, which states that any resignation, whether hard copy, email, or verbal, should be effective immediately.  This was noted.  The Council will comply with legislation.
  • The council gave grants in the year to a charity whose accounts are overdue at the Charities Commission.  This was noted, and the Council should take care in the future to ensure that all charitable organisations that apply for grants have up to date accounts.  The charity in this instance is the Clift Meadow Trust.  The Parish Council is the landowner in this instance, and grants were made for structural and security reasons, for which the Parish Council considers itself responsible as the landowner. 
  • The council is looking to get a debit card for the clerk to better manage sundry expenses.  This was noted, and the Clerk will action in due course.
  • At the end of the year the council had in its bank a significant sum awaiting return to the Borough Council. This should be included as a creditor so as not to distort the accounts.  This has been actioned, and the money has now been returned.  It should be noted that the Clerk requested that this item be included in the audit report, as there is no formal record of the transaction.

 

 

Clerk

 

 

Clerk

 

 

 

 

 

 

 

 

 

 

Clerk

 

 

 

 

 

 

 

 

 

Clerk

9

Reports

 

9.1

Reports from Parish Council representatives

 

a.

Planning Committee report (see appendix A).  The report was noted by Councillors.

         i.            New applications – there no new applications to consider at this time.

       ii.            Update on waste water provision for new developments – a letter with a comprehensive summary of the issues has been sent today to senior officers at BDBC, as well as ward councillors and the BDBC Planning Portfolio Holder.  Thames Water has been sent a copy for information.  It was agreed that the letter should go on PC website two weeks from today’s meeting – unanimously agreed.  Clerk to action.

     iii.            Update of Cufaude Lane planning appeal hearing – the hearing was not completed in the four days available.  There was a focus on the flooding issues, and also on sightline issues when exiting from the site.  A further hearing will be held at the beginning of September 2019.  Website release.  BDBC are still to put their case.

     iv.            6 Churchlands – Cllr Bell noted that there is likely to be a further application.  A member of the public noted that damage had been done to a cherry tree on the property.  Clerk to follow up with BDBC. 

       v.            NDP review – Cllr Bell noted that Terms of Reference will need to be agreed.  This should be on the next Planning Committee agenda.  Clerk to action.

 

 

 

 

Clerk

 

 

 

 

 

Clerk

b.

Allotments and Burial Ground - Cllr James gave a verbal update.

  • The allotment fencing work has been given the go ahead and has been started this week.
  • Cllr James to contact Persimmon re the Minchens Lane allotments.
  • Burial Ground – the water table monitoring will need to be reviewed at the May meeting – levels have been high over the winter, and whilst they have dropped in the last month or so, still remain at a level above that recommended by the Environment Agency.  The Burial Ground at Sherfield is being investigated as an alternative location. 

 

 

Cllr James

 

Clerk

c.

Village Hall Trust – no report for this month. 

The Clerk noted that after a meeting with BDBC officers re s.106, a significant sum has been identified for work on the Village Hall car park and drainage.  The Clerk has put the Trustees directly in touch with BDBC officers.

 

d.

Clift Meadow Trust – Cllr Capel gave a verbal report:

  • LIF funding for storage facility has been agreed, subject to the paperwork.  Likely to be late summer/early autumn.
  • New grills on windows have been installed.
  • CMT have requested a copy of the police reporting poster to display around Clift Meadow.  Clerk to action. 
  • Slightly down on bookings – however, looking to refresh promotional material. 
  • Litter pick was successful.  Had a turn out of 25 or so residents.  Next one likely to be in the autumn.
  • Have asked about repairing/replacing benches at Clift Meadow.  The issue lies with CMT at present. 
  • Car park lights – need to check whether these are working properly or not.
  • Salt bin has been ordered.
  • New security measures to be installed next week.

         i.            Bollard proposals – Further to the damage to the bollard at the footbridge, Cllr Durrant has obtained quotes for a much more robust lockable bollard for the Clift Meadow side of the footbridge.  This will cost in the region of £600 + VAT.  Cllr Durrant proposed that the existing bollard be replaced with one of the proposed bollards.  However, Cllrs felt that a fixed bollard should be put in place, as there is no need for maintenance vehicle access at this point.  Cllr Durrant and Clerk to take forward.  In the meantime, a temporary concrete bollard has been put in place to prevent vehicular access to Clift Meadow.  Temporary dragons teeth have also been placed by the pub car park, also to prevent vehicular access.  It was also noted that the Clerk and Cllr Durrant are pushing for a resolution for a complete, safe path and footbridge.  Quotes should be obtained for removing some of the tarmac at pub car park entrance, and also to re-dig the ditch and put in a bund.  Clerk to take forward. 

       ii.            To consider spectator shelter proposals – Cllr Durrant observed that there are very few facilities in the Parish for older children and no protection against the weather for spectators, and suggested that the Parish Council consider installing a shelter at Clift Meadow, which could be used by all.  It was agreed that this should be investigated. 

 

 

 

 

 

 

 

 

 

 

 

 

Cllr Durrant/ Clerk

 

 

 

Clerk

 

e.

Police & Neighbourhood Watch - The Neighbourhood Policing Team in Bramley have seen an increase in reports of anti-social behaviour. Discussions with the Parish Council and Bramley Community Group suggest there have been other incidents that went unreported. It is important to tell us about these incidents. This enables the Police and PC to get a better picture of ASB in the area. We are looking to identify those people involved.

We have been informed of off-road motorbikes riding with no helmets and no registration plates on 7 March. A similar report was also made in Mortimer Lane.

In Kirby Drive and Farriers Close, we received reports that damage was caused to a door and objects have been thrown at other doors.

Wyndham Avenue and Clift Meadow are also areas where ASB has been reported.

To report crime or suspicious activity, call us on 101 or report it online by going to www.hampshire.police.uk. You can also report it anonymously to CrimeStoppers instead of the police, on 0800 555111.

Cllr Durrant noted that the police have been very responsive of late, since liaison with residents and the Parish Council. 

A resident noted that street lights are now being switched off between 1 and 4am.  She requested that some monitoring of the areas take place to see if this has any impact on ASB.  Clerk to take forward. 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

f.

Highways/Footpaths – no report.  Latest update on air pollution to go on website. 

Cllr Ansell/ Clerk

g.

Road Safety Project  - Cllr Ansell gave the following update:

No progress for the moment.  Lots of feedback has been received from the resident consultation on the Bramley Lane junction proposals.  Highways have indicated that £109k s.106 is available for the junction project.  School to be consulted on junction proposal – Cllr Ansell and Clerk to take forward.

 

 

Cllr Ansell/ Clerk

 

h.

Chairman’s report – Cllr Durrant noted the following:

  • Some Councillors still need to let the Clerk know of their nomination for Bramley Councillor of the Year.
  • All Councillors need to bear in mind that the yearly election of Council representatives (Chairman, Vice-Chair, etc) will be carried out at the May PC meeting, and all Councillors should consider what they wish to stand for.

 

10

Consultation documents requiring consideration

 

 

None.

 

11

Grant Applications

 

11.1

Bramley School Association – the Association has applied for £1200 for the set-up of the annual School Fun Day.  Quoted income and expenditure figures were queried by councillors; the applicant stated that these should read £10k and £8k respectively – these will be verified via email.  It was also suggested that the Association contact Bewley and Persimmon, as well as Taylor Wimpey for possible funding. 

Grant unanimously agreed, subject to PC being recognised in the Fun Day programme.  Clerk to take forward.

 

 

 

Clerk

 

 

12

Finance

 

12.1

Payments and reconciliation approval - see appendix B

The Clerk noted the payments on the reconciliation. 

It was unanimously agreed to approve the payments– Clerk to process.

 

 

Clerk

12.2

Acknowledgement of Receipts – see appendix B

Receipts were noted.  

 

13

Date of Next meeting

 

 

The next full Parish Council meeting will be held on Tuesday 21st May 2019.  The Annual Parish Meeting is to be held on Thursday 16th May 2019.  This has changed from the original date due to the possibility of European elections on 23rd May.

 

14

Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings 

 

 

None.

 

15

Confidential Items

 

 

None.

 

The meeting closed at 9.16pm

 

  

Signed:                 ………………………………………………………………….      Date:………………………………………

(Chairman)

Appendix A – Planning Minutes 

Minutes of the Meeting of the Planning Committee

Date:

10th April 2019

Time:                    7.30pm

Place:

Bramley Room, Bramley Village Hall

 

Present:

Cllr Chris Flooks (Chair)

Cllr Malcolm Bell

 

Cllr Chris Tomblin

Cllr Alan Munday

In attendance:

Maxta Thomas (Clerk)

2 members of the public

Apologies:

Cllr Nick Robinson (Borough)

 

 

 

Action

1

Apologies for Absence

 

 

As listed above.

 

2

Declarations of Interest

 

 

Cllr Munday declared an interest in item 4.1.b, and took no part in the discussion or decision on that item.

 

3

Minutes of the Last Planning Committee Meeting

 

3.1

The minutes of the Planning Committee meeting held on 13th March 2019 were unanimously agreed and signed off by the Chairman. 

 

 

3.2

Matters arising

 

 

None.

 

4

Planning & Development

 

4.1

New Applications

 

a.

19/00700/HSE - The Stables Cufaude Courtyard Cufaude Lane Bramley

Erection of part single storey, part two storey front extension. Erection of part single-storey with balconies above and part two-storey extension to rear

Objections unanimously agreed as below:

  • Balconies will overlook neighbouring property
  • Front extension design is out of keeping with both this property and neighbouring properties.
  • Rear extension – upper storey windows will overlook neighbouring property. 
  • Rooflights will increase from 1 to 5, which will increase light pollution, and are not in keeping with a previous rural setting.

Clerk to process.

 

 

 

 

 

 

 

Clerk

b.

18/03133/RET - 8 Pheabens Field Bramley

Change of use from open space to residential land including the erection of outbuilding and fencing

The following points were made by the applicant:

  • The original garage needed replacing due to asbestos etc. 
  • The applicant spoke with neighbour about their plans before beginning any work, and they had no objection prior to the changes. 
  • There appears to be a boundary dispute, although the location plan does show that the changes are within the owner’s curtilage.
  • Before the changes there was room for one small car to park.  Now two cars can park easily. 

After some discussion, no objection was unanimously agreed.  Clerk to process.

 

 

 

 

 

 

 

 

Clerk

c.

New applications

19/00857/HSE - 27 Farriers Close Bramley

Erection of single storey rear extension following demolition of conservatory

No objection unanimously agreed.

 

 

 

Clerk

4.2

Approvals/Refusals/Pending (see appendix A) – these were noted. 

The approval for the Minchens Barn application was noted, and concern was expressed that that the Neighbourhood Plan does not appear to have been considered in this instance.  A letter of complaint to BDBC on the issue was suggested.

 

5.

Planning Appeals

 

a.

17/00942/FUL - Land Adjacent To The Oaks Cufaude Lane Bramley and associated applications

The appeal was heard at BDBC offices last week.  No final decision was made, and there will be a further appeal hearing in September. 

Cllrs noted that sight lines were discussed, and how one oak tree in particular was causing some concern.  Cllr Tomblin and Clerk are looking at obtaining a TPO on the remaining trees.


 

 

Cllr Tomblin/ Clerk

b.

18/03304/FUL - The Upper Barn, Middle Barn And South Barn Minchens Court Minchens Lane Bramley

The Parish Council submission has been entered via the planning portal.  There is no date as yet for the appeal to be heard.  It should be noted that application 19/00373/FUL for the same site was approved at the last DC meeting at BDBC.

 

c.

18/03184/HSE - 6 Churchlands Bramley

The appeal for this application was dismissed.  The main issues were the effect of the appeal proposal upon the character and appearance of the Churchlands street scene; and upon the living conditions of the occupants of 5 Churchlands, with specific reference to outlook.

 

6.

Update on sewerage for new developments

 

 

Cllr Bell has summarised the current position, and plans to submit this to planning officers at BDBC, as well as the Ward Councillors and the Portfolio Holder.  The text was unanimously agreed.  It should also be sent to Thames Water.  A covering email should also mention that BDBC officers do not appear to have followed up on planning conditions.  Clerk to put on headed paper and send.

 

 

Clerk

7.

Neighbourhood Plan Review working group

 

 

The Parish Magazine article has resulted in a few responses.  A further item is to be placed in the next issue of the parish magazine.

         i.            Strategic Housing and Economic Land Availability Assessment (SHELAA)

The map for Bramley was reviewed.  It will be published in the Parish Magazine and on the PC website.  Clerk to take forward.

 

 

 

Clerk

8.

S.106

 

a.

Minchens Lane development

  • The lockable bollard at the footbridge has been vandalised and allowed access to a vehicle, which exited Clift Meadow at the pub car park.  BDBC have confirmed that there are no plans to replace the original wooden posts by the pub car park.  Therefore, temporary posts will be placed in the next day or two, with plans to make a more permanent barrier later on.  A more robust bollard for the bridge is being investigated.
  • Concerns have been raised that the new path and footbridge have not yet received a certificate of completion.  Given that the responsibility for maintenance will rest with the Parish Council, BDBC has been notified of this, with a query as to whether the bridge and path should be closed until is all made secure and properly completed.
  • The Clerk continues to liaise with BDBC re the St James Park playground.
  • Main junction into the site is also causing problems with people ignoring the priorities.  Cllr Flooks to write to Highways highlighting the issue.
  • Staggered barriers at the Doctors surgery are still required. 

 

 

 

 

 

 

  

 

Cllr Flooks

b.

Borough Council enquiries

Councillors and the Clerk met with officers at BDBC to discuss the issues.  Since 2014, the s.106 rules have been tightened up, which means the use of such funds is now very specific.  It is very unlikely that funds earmarked for one use (such as open spaces) could be used for something else (such as community facilities). 

A number of s.106 opportunities were discussed:

  • Car parking contribution - this is showing at £161k.  This was the sum earmarked for resurfacing work at Clift Meadow.  The work has now been carried out, so BDBC need to clarify if they are going to receive any of these funds.  The likely answer is no.
  • Community Facilities contribution – this sits at £197k as received, and is earmarked for work on the Village Hall drainage and car parking.  The Clerk has put the Trustees directly in touch with the relevant officer at BDBC.
  • Play and open space contributions - just under £2k is available towards the play park at Clift Meadow, and a LIF application is being progressed to support the proposed works. 
  • Football club allocation – this is towards a reduced scope of works that do not include provision of a community/function hall.  The works are for the changing rooms and kitchenette and serving hatch.  The club are working on securing external funding from NGB which will look to match fund the s.106.  The investment in this club will balance the loss at Sherfield Park of one set of changing facilities to ensure future provision is not lost.

 

9.

Date of Next Meeting

 

 

The date of the next Planning Committee meeting will be on 15th May 2019

 

Meeting closed at 8.49pm.

 

 

Signed:                 ………………………………………………………………….      Date:………………………………………

(Chairman)

Appendix A

Approvals/Refusals*

1.

18/01226/VLA - Land At The Street The Street Bramley

Removal of reference to the Designated Protection Order under clause 16.10 of the Section 106 agreement relating to planning permission 15/02682/OUT

Granted

 

Clarification sought

2.

18/03486/OUT - Land At Goddards Farm Goddards Lane Sherfield-on-Loddon - AMENDED

Outline planning application for the erection of up to 90 dwellings with public open space, landscaping and sustainable drainage system (SuDS). Demolition of garages to form a vehicular access point from Bow Drive and replacement garaging. All matters reserved except for means of access

Refused  

 

Objection

3.

18/03718/HSE - 6 Churchlands Bramley

Erection of a one and half storey rear extension with associated internal and external alterations

Granted

No objection, comments

4.

T/00080/19/TCA - Grays House The Street Bramley

1 Laurel: fell

Granted

Defer to tree & conservation officer view

5.

19/00434/HSE - Bryher The Street Bramley

Erection of front and rear extensions following demolition of existing garage

Granted 

No objection

6.

19/00373/FUL - The Upper Barn, Middle Barn And South Barn Minchens Court Minchens Lane Bramley

External alterations to create new door openings from existing window openings, new roof lights and new enclosed and secure bin and cycle stores along with additional cycle and car parking spaces for visitors

Granted

 

Objection

 

Pending Applications*

1.

17/00942/FUL - Land Adjacent To The Oaks Cufaude Lane Bramley

Change of use of site as a private gypsy site for one family comprising a mobile home, utility room and touring caravan

Objection

Appeal to be heard on 2nd April

2.

19/00018/OUT - Land At Upper Cufaude Farm Cufaude Lane Bramley

Residential development for up to 350 dwellings and land reserved for a primary school with associated access, community facilities, drainage works (SuDS), areas of open space and landscaping. Demolition of existing farm buildings.

Objection

3.

19/00167/ROC - Razors Farm Cufaude Lane Chineham

Variation of Condition 1 of 16/04520/FUL for amendment to location of car barns and design of single storey rear extension

Objection

4.

19/00168/ROC - Razors Farm Cufaude Lane Chineham

Variation of Condition 1 of 17/04266/FUL for Plan 836-D-201 to be substituted with 836-D-201D to provide improved dormer windows for bedrooms

Objection

5.

19/00617/LBC - Razors Farm Cufaude Lane Chineham

Erection of rear single storey extension (retention of unauthorised works)

Objection

6.

19/00616/LBC - Razors Farm Cufaude Lane Chineham

Installation of rear elevation dormer windows and the provision of two additional roof lights in the front elevation (retention of unauthorised works)

Objection

7.

19/00580/HSE - Fairlands Silchester Road Bramley

Erection of single storey side extension to form garage

No objection

8.

19/00483/HSE - 6 Churchlands Bramley

Erection of a garage extension with accommodation above and dormer windows

Objection

9.

19/00355/HSE - 5 The Mews Bramley

Erection of single storey rear extension, and conversion of garage roof space to living accommodation with alterations to the roof

Objection

10.

19/00464/FUL - Upper Cufaude Farm Cufaude Lane Bramley

Erection of two no. 4 bedroom barn-style dwellings and access

Objection

*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council. 

Appendix B - Finance

Appendix B - Finance

 

 

 

 

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