Agendas

1

Apologies For Absence

2.

Election of Chairman

3.

Election of Vice-Chairman

4

To receive declarations of interest relating to items on the agenda

5.

To appoint representatives to committees and other organisations, as follows:

 i.             Clift Meadow Trust

 ii.            Village Hall Trust

 iii.            Basingstoke & Deane Association of Parish & Town Councils (BDATPC)

 iv.            Planning Committee

 v.             Neighbourhood Plan working group

 vi.            Allotments & Burial Ground

6.

Resolution that all Councillors be authorised to sign cheques/authorise online payments

7.

Appointment of Responsible Financial Officer 

8.

Review of Standing Order and Financial Regulations

9

Minutes of the Last Parish Council Meeting

9.1

To approve and sign the minutes of the meeting held on 16^th April 2019.

9.2

Matters arising from minutes not otherwise on agenda

10.

Open Forum – To hear matters raised by members of the public, or Cllrs with a prejudicial interest either on agenda items, or for future consultation (maximum period of 10 minutes only).

(NB for non-agenda items Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification)

11.

County Councillor report

12.

Borough Councillor report

13.

Parish Environment

13.1

Update on St James Park playground

13.2

To ratify support for car park entrance changes at the Clift Surgery

14.

Clerk’s report & administration

14.1

Parish Magazine article

14.2

To consider update of Freedom of Information policy

14.3

To consider a Vexatious policy

15.

Reports

15.1

To receive reports from parish council representatives

a.

Planning Committee report

      i.             Any new applications

b.

Allotments and Burial Ground

      i.             Review of ground water monitoring at Burial Ground

    ii.            Review quote for ditching work at allotments and Burial Ground

c.

Village Hall Trust

d.

Clift Meadow Trust

      i.             To consider options for Clift Meadow exit to the pub car park

e.

Police & Neighbourhood Watch

f.

Highways/Footpaths

g.

Road Safety Project

      i.             To consider funding shortfall on Bramley Lane junction project

h.

Chairman’s report

16.

Consultation documents requiring consideration

17.

Grant Applications

17.1

Victim Support – funds towards security systems for victims

18.

Finance

12.1

To approve payments & approve reconciliation against bank statement

12.2

To acknowledge any receipts

19.

Date of Next Meeting –Tuesday 18^th June 2019

20.

Resolution – To exclude press and public from items that may require discussion of possible legal and financial proceedings i.a.w Public Meetings – Admission to Public Meetings Act 1960

21.

Confidential Items