Bramley Parish Council draft minutes - 20th January 2016

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Last Updated on Friday, 05 February 2016 09:49

Published on Friday, 05 February 2016 09:49

BRAMLEY PARISH COUNCIL

Minutes of the Meeting of the Council
Date:	Wednesday 20^th January 2016		Time:	7.00pm
Place:	Bramley Room, Bramley Village Hall
Present:	Cllr Durrant (Chair)	Cllr Bell (Vice Chair)
	Cllr Murphy	Cllr Lane
	Cllr Capel	Cllr Ansell
	Cllr Marshall	Cllr Clarke
In Attendance:	Maxta Thomas (Clerk)	24 member of the public
	Cllr Robinson (Borough)	Cllr Tomblin (Borough)
	PCSO Nath Johnson	PCSO Emma Page
Apologies:	Cllr Keith Chapman (County)

		*Action*
1	Apologies for Absence
	As listed above. Cllr Durrant noted that he would be chairing part of the meeting only, as he needed to leave early due to a family bereavement. Cllr Durrant chaired items 1 - 6.1, and Cllr Bell chaired from item 6.2 onwards.
2	Declarations of Interest
	None
3	Minutes of the Last Parish Council Meeting
3.1	The minutes of the meetings held on 16^th December were unanimously agreed to be a true and accurate record. The minutes were signed by the Chairman.
3.2	Matters arising
	None.
4	Open Forum
4.1	The Chairman invited questions and comments from those present. He noted that any question re Longbridge Road would be accepted and addressed under that agenda item. Venetia Rowland introduced herself. She noted recent s planning applications for Sherfield-on-Loddon. Mr McCorry questioned whether the PC has a litter warden, and noted particular problems with littering near the shop. Cllr Durrant stated that the PC does have a litter warden who covers the central part of the village, including near the shop. She also reports fly tipping and areas outside of her remit to BDBC. Clerk to check when she is next likely to be doing her round, and to publish the regular route on the PC website. A resident suggested approaching the shop directly for possible funding and keeping the area around the shop clear. A resident noted that there has been a suggestion that the Cufaude Lane road closure may be made permanent. Cllr Durrant noted that it is a Highways matter, and that the PC has received no notification of a permanent closure. Concern was expressed that a permanent closure may happen without the PC being consulted. Clerk to make enquiries with HCC Highways.	*Clerk* *Clerk*
5	Parish Environment
5.1	Longbridge Road Green – PCSO Page gave a summary of problems in the area. There have been 19 reported occurrences reported to police in the last 6 months. The majority of these were ASB, but not all. Problems over the summer were caused primarily by youths; PCSO Page noted a marked increase during school holiday times. Cllr Durrant gave background on recent PC enquiries, particularly with regard to the ‘Village Green’. He acknowledged the reports of ASB over the summer. He stated that the PC have no direct powers over the land, but can provide a forum and facilitate possible solutions. After the initial concerns were raised over the summer, the PC contacted the owners of the land to see if they were prepared to work with residents and the PC on possible solutions. Several points became apparent: Landowners will not maintain the land as a Village Green. The PC made various suggestions for maintaining the land; however, the landowner has made it very clear that all he wishes to do is to develop the land completely, with no remaining open space. The landowner is unhappy about the damage done to the fence that was erected, and has no plans to repair or replace it. The PC has no powers to enforce maintenance. Residents have not been allowed access to tidy up land, although the law states that the landowner should give reasonable access to land for maintenance purposes. The Green as it stands is an eyesore and potentially dangerous Local youths do use area during summer as a meeting spot. The PC agreed to explore what was involved in rescinding Village Green status. However, no decisions have been taken, and will not be taken until residents are consulted. Cllr Durrant noted that the landowner will be asking for the Village Green status to be rescinded. Therefore, whilst the PC will still check the process for this, it is not an avenue that it will be taking. Cllr Durrant stated that the landowner has offered to pay PC legal costs if it ask for rescinding; however, the PC have rejected this offer as it would compromise the PC positon. Cllr Durrant further stated that this is now a moot point as the PC is not asking for the Village Green status to be rescinded. Cllr Durrant finally noted that the PC as it stands at the moment was not involved in the original decision to grant Village Green status. He then invited questions from the public. The following points were raised and answered: The minutes of the 16^th December PC meeting were quoted. It was queried whether PC had changed its opinion since that meeting. Cllr Durrant stated that the PC’s actions are a work in progress. No decision had been made, and therefore no opinion to change. The PC was asked why the PC was exploring rescinding the VG status. Cllr Durrant replied that the PC was asked to explore possible solutions, of which rescinding Village Green status was one. Cllr Marshall noted that residents had asked the PC for its assistance. The PC was asked why it has not further consulted with residents in Longbridge Road and Lane End, and why it was exploring options on behest of only a few residents. Cllr Durrant noted that all residents have a right to make requests of the PC. No decisions have been taken at this stage with regards to the Village Green status; the PC has only explored whether it would be possible. The PC will now not ask for the Village Green status to be changed. The PC was asked what impact the open land had on ASB behaviour. Cllr Durrant stated that it gave a point of access to Longbridge Road. Residents noted that the original planning application had access through to Longbridge Road, which was unlikely to be changed in any future application. Cllr Durrant pointed out that the original application and subsequent extension has now expired, and is therefore not relevant to current thoughts and discussions. He also again acknowledged that the PC has no power to close the land off, and are merely exploring options for mitigating against ASB. He further stated that the PC and BDBC cannot maintain the land as they do not own it. The PC is not encouraging development. If a new planning application is put to BDBC then the PC will consider it in the usual way. Some residents felt that access from the Cinder Track to Longbridge Road should be maintained, as problems will merely move along the Cinder Track to Jibbs Meadow and the garage. Also it would create a long track with no access, which would be dangerous. The PC noted that any future planning application should be considered carefully by residents, who should then make their comments and objections clear to BDBC. The PC was asked what other options have been explored. Cllr Durrant explained that the PC have discussed putting CCTV in the area, and have explored private security firms, and similar options. He noted that if residents come to the PC with a solid proposal then the PC could consider a grant application. Cllr Durrant further noted that the Police are at full stretch – they have been consulted at every stage of the discussion. Thus far, neither the residents, nor the Police, nor the PC have been able to find a practical solution. Cllr Durrant invited suggestions from residents. The PC was asked if the PC has any responsibility over an area that has become a health hazard (such as rubbish, discarded needles, dog waste, slipping risk in winter, etc). Cllr Durrant replied that the PC can report any problems to the relevant authority, just as members of the public can. However, the PC has no direct power to deal with this. Cllr Tomblin noted the BDBC is there to assist residents in such matters, but can only help if problems are reported to them. He encouraged residents to report problems to BDBC and the PC, as well as the Police where appropriate. Cllr Lane noted that the PC is only one voice – the more people report to BDBC the better. Cllr Tomblin noted that If residents do not get the response they expect, they should report this directly to their Borough Councillors. The extent of the land owned was queried. Cllr Durrant gave a general outline as per the land registry entry. He also noted that no formal rights of way across the land have been recognised by HCC – any existing path is informal. It was finally noted that residents in Longbridge Road, Lane End, Jibbs Meadow and nearby houses in The Smithy should be fully consulted on possible options and solutions. Cllr Durrant stated that the PC would be happy to facilitate by distributing the questionnaire and consolidating responses, and then reporting the results back to residents. He asked that all residents contact the Clerk with possible questions for a consultation by 5^th February. A leaflet drop will then be co-ordinated, and the PC will report back to residents with the results. In closing this item, the Parish Council fully committed to keeping residents advised at every stage.
5.2	Queen’s 90^th Birthday Celebrations – Councillors were generally supportive of a community event. Ideas to be considered and sent to Clerk.	*All*
6	Planning & Development
6.1	New Applications 15/04506/FUL - Royal British Legion The Street Bramley Erection of 10 no. dwelling houses (4 no. 2 bed dwellings and 6 no. 4 bed dwellings) to include parking, access and amenity space, following demolition of existing private members' club building Cllr Durrant gave background to the planning application, and noted that the PC support the development as part of their general support for the RBL. No objections were unanimously agreed; however, it was noted that there should be more parking for the 4 bedroom dwelling. Clerk to process. 15/04531/HSE - 23 St James Close Bramley Conversion of garage to study No objections were unanimously agreed; however, Clerk to relay concern about the parking provision. 15/04548/HSE - 58 Moat Close Bramley Erection of part single/part 2-storey extension to rear Cllr Durrant noted that a precedent has been set with previous applications in Moat Close. No objections were unanimously agreed. T/00494/15/TPO - Land At Campbell Road Bramley Pollard 4 no. Lime in G2 east of 5-8 Oaklea Gardens - down to 4/5m in height Council unanimously agreed to defer to the BDBC Tree Officer’s view. 16/00034/HSE - Lyndale Sherfield Road Bramley Proposed single storey side extension and second storey rear extension No objections were unanimously agreed. Planned should be mindful of the general street scene. 16/00045/HSE - 10 The Mews Bramley Conversion of integral garage to reception room and replacement of garage door with windows No objections were unanimously agreed; however, Clerk to relay concern about the parking provision. T/00019/16/TPO - Chestnut Lodge Officers Row Bramley T1 London Plane - lift to 4m above ground level as when in leaf branches nearly touch the ground Council unanimously agreed to defer to the BDBC Tree Officer’s view.	*Clerk* *Clerk* *Clerk* *Clerk* *Clerk* *Clerk* *Clerk*
6.2	Approvals/Refusals – Planning approvals and refusals were noted (appendix A).
6.3	Update on The Street/Strawberry Fields Developments – Strawberry Fields – the next DC meeting is planned for 10^th February – this is to consider flooding information in full. All objections for this meeting have to be in by 28^th January. The developers have submitted amended drainage and flood zone information. BDBC have allowed only 14 days of consultation due to the change being an amendment, and not a full application. Cllr Bell stated that the PC will be placing further objections around flooding issues, once the independent flood report is in. Cllr Tomblin noted that the PC need to feed results of the independent survey to the Committee as soon as it is available. Cllr Ansell noted that he has not yet had a response to his queries about various procedural issues. Cllr Bell finally noted that the PC will not be able to speak at next DC meeting. The Street – the total number of dwellings has been reduced to 65. The PC has met with the developers, who were very keen to obtain the PC’s support for the development. However, the PC re-iterated its opposition to the development, giving full illustrations for the opposition.	*Cllr Bell*
6.4	Local Development Plan update – a consultation has been issued on the proposed final modifications to the Local Plan. The deadline for comments is 8^th February. These modifications are considered by BDBC to be minor. Cllr Tomblin clarified – the Inspector made a report with suggestions of areas that BDBC might like to tweak before his final analysis. These changes are the consultation. Cllr Bell noted that the settlement bonuses for Bramley and other areas have been changed from ‘approximately’ to ‘at least’ 200 (for Bramley) houses. Objections will be placed by the PC to this. Councillors felt very strongly that the residents should be made aware of the change so that they can make their own comments to the consultation. Cllr Marshall proposed that a leaflet drop to all households be made highlighting the consultation and the changes that will directly affect Bramley. Cllr Murphy seconded the motion, which was unanimously agreed. Cllr Marshall to draft the leaflet and liaise with the Clerk re printing. It should also be highlighted via Facebook and Googlegroup.	*Cllr Marshall / Clerk*
7	Clerk’s Report & Correspondence
	Actions from previous meeting: Contacted Manage Mentors re community projects. Meeting to be set up in very soon Salt bin for Pheabans Field/Oakmead – still to be ordered.	*Clerk* *Clerk*
8	Reports
8.1	Reports from Parish Council representatives
a.	Allotments & Burial Ground Update – see appendix B. Cllr Ansell clarified the difference between the two quotes for ditching work at the allotments and Burial Ground – one is for manual clearance, the other for heavy machinery clearance. Two empty plots can be used for access. Cllr Ansell recommended accepting the Saunders quote. Cllr Lane proposed the motion, Cllr Murphy seconded, unanimously agreed. Clerk to contact contractor to give go ahead. Cllr Ansell noted finally that an annual maintenance programme is planned.	*Clerk*
b.	Neighbourhood Development Plan – Cllr Bell gave a verbal update. The draft submission plan has been sent back from consultants. Some objections and comments have been made by the NDP working group, which will be fed back. The draft NDP will be with the examiner by the end of the second week in February, and then to BDBC.
c.	Village Hall Trust – see appendix B. Cystic Fibrosis recycling bank – the logical place is by existing recycling banks at the RBL site. Cllr Lane to investigate who owns land via BDBC recycling team and approach for approval. PC have no objections in principle.	*Cllr Lane*
d.	Clift Meadow Trust – see appendix B. S.106 money – The Clerk stated that the PC can pay bills for CMT and VHT if the s.106 money is paid directly to the PC, and all invoices are made out to the PC. Clerk to liaise with Richard Wareham at BDBC. Concern was raised about the future of the LIF funding for the Development Manager. Clerk to investigate.	*Clerk* *Clerk*
e.	Education & Schools – see appendix B. The Clerk noted that the current head is Lisa Hodgkinson, who is assisted by a management team of the Deputy Head and two assistant Head Teachers.
f.	Policing and Neighbourhood Watch – see appendix B. PCSO Johnson noted that his beat has now merged, and figures are for both Bramley and Sherfield-on-Loddon. Councillors noted that ASB incidents throughout Bramley seem to be on the increase – PCSO Johnson stated that much of it appears to be perpetrated by the same person. The police are looking into this. PCSO Johnson emphasised that all incidents should be reported via 101. Councillors asked if there were extra resources that could be put in to policing Bramley – PCSO Johnson stated that as rural crime is a top priority across the borough and not just Brmaley, this would not be possible.
g.	Highways & Road Closures - see appendix B. i. The Clerk noted that she has now been given an idea of solicitors fees for the Bullsdown Path licence and dedication legal work. Hedley’s estimate that there is 3 to 4 hours work, and that their standard fees of £200 per hour would apply. This means a cost of up to £800 for the legal work. Cllr Lane proposed and Cllr Capel seconded a motion to accept the expenditure. Unanimously agreed.
h.	Road Safety proposals – see appendix C.
8.2	Borough Councillor Report – Cllr Robinson and Cllr Tomblin gave a verbal update. Cllr Robinson has been in touch with Taylor Wimpey with regards to getting the Kirby Drive estate ready for full adoption by BDBC and HCC. Work is being done now and over next two months. It should be ready for full adoption sometime in the early summer. Leisure Park – there has been some confusion on the redevelopment of the Leisure Park. It is not being replaced with a retail park. The area is being redeveloped with all current facilities remaining, and a new retail element being built. Cllr Tomblin noted that opinion at Borough Council level is divided. Local Plan – the Inspector’s report is due in March/April. It is hoped that it will be ready for full adoption at the late May Council meeting. Cllr Tomblin has contacted the Chief Executive for BDBC about surprises on allocation on s.106 fund, and that Borough Councillors should be much more involved in decisions on allocation. He will be meeting with Richard Wareham on the split of remaining s.106 for the Village Hall and CMT. The head of the planning department is now sitting on a new committee about drainage and flooding issues. The Committee is looking at the overall impact of individual developments. Cllr Tomblin finally suggested that the PC look at installing rain shelters at the level crossing. Cllr Ansell noted that it is not part of the LIF application. However, funding may be available from GWR for such a scheme. Cllr Capel noted that the last time the issue came up, local residents felt that shelters could become a contributory factor to ASB incidents in the station area. Cllr Ansell to look into and take forward.	*Cllr Ansell*
8.3	County Councillor Report – see appendix B.
8.4	Chairmans Report – no report at Cllr Durrant absent.
9	Consultation Documents requiring consideration
	None.
10	Grant Applications
10.1	Bramley Fun Day 2016 – the Clerk has now received the formal grant application for start-up funding for the 2016 Fun Day for £1500. This was agreed in principle in December 2015. Clerk to process.	*Clerk*
11	Finance
11.1	Payments and Reconciliation Approval – see appendix C. The clerk outlined the payments and reconciliation for December. She noted the following: The annual bill for web hosting is now due. Payment of NDP consultancy fees is due. All other payments are as expected. It was unanimously agreed to approve the payments for January – Clerk to process.	*Clerk*
11.2	Acknowledgement of Receipts – see Appendix C.
11.3	2016/17 Budget/Precept – the Clerk has circulated the 2016/17 budget to all councillors, and noted that the Finance Working Group have met to consider it. After some discussion it was agreed to adopt the 2016/17 budget. Precept – It was unanimously agreed to keep the precept at the same level of £65,000 as 2015/16. Clerk to process.	*Clerk*
11.4	External Audit arrangements from 2017 – the Clerk has circulated information to all councillors. Since the disbanding of the Audit Commission, NALC have been facilitating the creation of a sector-led body who will take over the external audit responsibilities for Parish Councils. This is currently being carried out by BDO llp, and will be for this year. The changes will take effect from 2017. There is no change to the requirement for an internal audit. Parish Councils have the option to opt out of using this body, and appoint their own external auditors. After some discussion Cllr Murphy proposed and Cllr Lane seconded that Bramley PC should not opt out of using the sector-led body for external audit from 2017.
12	Date of Next Meeting The next meeting will be held on Wednesday 17^th February at 7.30pm, in the Bramley Room at the Village Hall.
13	Resolution – To exclude press and public from items that may require discussion of possible legal and financial proceedings i.a.w Public Meetings – Admission to Public Meetings Act 1960
	No confidential business to discuss. The meeting closed at 9.35pm

Signed: …………………………………………………………………. Date:………………………………………

(Chairman)

Appendix A – Planning Summary

Planning Applications for Consideration

1.	15/04506/FUL - Royal British Legion The Street Bramley Erection of 10 no. dwellinghouses (4 no. 2 bed dwellings and 6 no. 4 bed dwellings) to include parking, access and amenity space, following demolition of existing private members' club building	Postpone to February
2.	15/04531/HSE - 23 St James Close Bramley Conversion of garage to study
3.	15/04548/HSE - 58 Moat Close Bramley Erection of part single/part 2-storey extension to rear
4.	T/00494/15/TPO - Land At Campbell Road Bramley Pollard 4 no. Lime in G2 east of 5-8 Oaklea Gardens - down to 4/5m in height	Postpone to February
5.	16/00034/HSE - Lyndale Sherfield Road Bramley Proposed single storey side extension and second storey rear extension
6.	16/00045/HSE - 10 The Mews Bramley Conversion of integral garage to reception room and replacement of garage door with windows
7.	T/00019/16/TPO - Chestnut Lodge Officers Row Bramley T1 London Plane - lift to 4m above ground level as when in leaf branches nearly touch the ground	Postpone to February

Approvals/Refusals

15/02513/RES - Razors Farm Cufaude Lane Chineham - AMENDED

Reserved matters application for the appearance, landscaping, layout and scale of 143 no. dwellings with associated infrastructure, landscaping forming phase 1 of outline planning permission BDB/77341

Granted

15/03888/HSE - 11 St Marks Close Bramley

Erection of porch to front of property

Granted

15/04005/HSE - 2 Pheabens Field Bramley

Erection of single storey rear extension, two storey side extension and replacement of hanging tiles to front elevation

Granted

Pending Applications

1.	15/02708/OUT - Land To The North Of Sherfield Road Bramley Outline application for residential development of up to 50 dwellings, including affordable housing with associated access, highway works, drainage works (SUDS), public open space, landscaping and any other associated infrastructure with all matters reserved except for means of access	Objections. Decision deferred until Feb 2015
2.	15/02682/OUT - Land Adjacent The Street Bramley Outline planning permission for up to 49 market dwellings and 33 affordable dwellings, together with associated open space, landscaping and new site access at land to the south of The Street, Bramley	Objections
3.	15/03077/HSE - Ringshall The Street Bramley Erection of two storey side and front extensions, with single storey front extension to form entrance porch. Erection of new boundary fence and entrance gates	Objections
4.	15/03423/FUL - Land Adjacent The Street Bramley Erection of two no. 4 bedroom dwellings with detached garages and associated landscaping and access works	Objections
5.	15/02304/RES - Land Minchens Lane Bramley - AMENDED Reserved matters application for Phase 1 for the layout, scale, appearance and landscaping of 57 dwellings, (pursuant to Outline planning permission 14/01075/OUT for 200 dwellings)	Comments submitted, no objections
6.	15/03638/ROC - Land At Minchens Lane Bramley Removal of condition 7 (relating to the Code of Sustainable Homes) of planning permission 14/01075/OUT	No objections
7.	15/03907/LBC & 15/03906/HSE – Bramley Corner House Bramley Corner Bramley Conversion of outbuilding to annexe	No objections

Appendix B – Briefing Notes

ALLOTMENTS

Total plots currently under lease agreement

X6 full plots
X10 half plots

Available plots

X4 half plots

Waiting list

The waiting list is at 16, however the proposed work will release 4 from the list in time for 2016 growing season.

Required sub contractor work -

The released plot 6 requires land clearance to remove overgrown areas and return to an arable plot. Plot 6 & 7 require replacement fencing posts and fencing. This work will be commenced when the ditch clearance and drainage relief work has been complete.

Quote RC Saunders

At the last Parish Council meeting I was unable to attend, however the quotations for the proposed drainage clearance work along the graveyard and allotments was reviewed.

Councilors raised concerns as to the high value of the preferred quote from RC Saunders.

Points for councilors to note are;

Heavy machinery will be required to complete the work within a reasonable time frame and limit the impact to the graveyard and allotment day to day operations.
There is a major power line cable running along and under the allotments. All machinery needs to be detailed to SSE prior to work commencing to ensure no risk of cable damage exists if machinery traverses over the cable.
Removal of all silt/spoil, it’s very unlikely that this can be re-used and will therefore need to be taken off site and disposed of.

The quote from the Bulpitts accounted for none of the above points, we do not believe they have the necessary licensing to operate heavy machinery. Their quote was based on manual labour only.

Actions

Health and safety assessment required of Allotment area
Parish council to approve ditch clearance proposal from RC Saunders.

BURIAL GROUND

Memorial Ground expansion

Sub-contractor work required for the ditch clearance as indicated in the Allotment briefing section.

NEIGHBOURHOOD DEVELOPMENT PLAN

No written report

VILLAGE HALL TRUST

Update from Village Hall Meeting 11^th January

The new Heating controls are working well
New maintenance book – this is for Hall users to log any issues. This is be showing ‘Date logged’ – ‘Issue’ – ‘Date Resolved’
A lighting review needs to take place – Flood lights not coming on
Friends of the Village Hall – going to speak to other parishes to see how this works for them and then to implement this for Bramley
126 new chairs arriving – they have off 65 of the old ones
Planning an event on 24^th February for all hall users (1 or 2 per group) Wine and nibbles, update on all VH activities – Any other Parish Councillors available?
Film – The Brownie are going to be watching ‘Pan’ – special screening. The public film on Saturday 27^th January is Suffragette – this is also BYO
Art Expo is on 8^th, 9^th and 10^th April, the 8^th is the preview, 9^th and 10^th – good attendance booked so far.
Cystic Fibrosis have asked if they can put a recycling bank in the village?

EDUCATION & SCHOOLS

No written report

POLICING & NEIGHBOURHOOD WATCH

Beat Report December 2015

Burglaries: Burglaries are a Local Beat Priority across the whole of Basingstoke. There have been two reported Burglaries this month across Bramley and Sherfield which unfortunately is an increase over last month. One house burglary and one shed burglary.

Even though the below advice has been on every beat report for nearly two years I will still promote this advice due to Burglaries being a beat priority set by the local community and I still visit addresses where the owner has not completed the following advice. I ask what would you rather do, spend a little time and money on ensuring your property is properly secure or risk it and end up having to pay much more replacing stolen property or your insurance excess?

Please consider this advice:

Shed/ Outbuilding:
Multiple (different types) locks on your shed doors. – Most locks require different tools to remove
Place net curtains in the windows of your shed/ outbuilding.
Ensure you have all valuable garden equipment serial numbers stored somewhere safe.
Consider placing a ground anchor lock within your shed/ outbuilding and secure valuable equipment to that with a heavy duty lock.
Consider moving your high value items into your house.
Take pictures of your valuables so if they are stolen and recovered it is easier to find out who the owner is.
Use a UV pen to write your postcode on any equipment so it’s easier to identify the owner.
Register your property for free on www.immobilize.com
· Home:
· Check your insurance documents for any specific security requirements or upgrades.
· Ensure side gates are locked to prevent access to the rear of the property.
· Ensure rear fencing is in good repair.
· Lock all windows and doors, remembering to double lock UPVC doors (lift handle and turn key)
· Keep all keys out of reach and sight from the letterbox (remember a device could be used to hook keys through letterbox).
· Do not leave ladders and garden tools in your garden, lock them away in your shed.
· Improve natural surveillance at the front of your property i.e. trim high hedges.
· Consider fitting security lighting and a burglar alarm.
· Mark your property with postcode and house number and register your property for free with www.immobilise.com
· Make use of timer switches to make the property appear occupied.
· Get a trusted neighbour to keep an eye on your property.
· Remove valuables from view of ground floor windows.
· Store any high value items (i.e. jewellery, passports) in a properly secured safe or bank vault.

Anti Social Behaviour: There have been 7 reports of ASB this month. That is a decrease of 2 reported incidents over the last month, hopefully this will continue to decrease and it was not just due to the Christmas holiday period. If you suffer from ASB and you are a tenant of social housing then you will need to report these incidents to your housing officer before you contact Police. If the offender is also in social housing accommodation then your housing association will have more powers to tackle it than we do. If your housing officer believes Police intervention will help then they will contact us.

A lot of residents have a negative view of how Social Housing Officers deal with ASB however they work much in the same way we do, if there is no evidence or independent witnesses (someone who has witnessed the incident that has not been involved with either the aggrieved or offending family then they cannot take strong action against the offending person/ family.

I would like to encourage all residents to report any incidents of anti social behaviour to us on 101, or if you are a resident of social housing and your issues are with a neighbour also living in social housing accommodation, please report any incidents to your local housing officer, if the problem then persists then your Housing Officer will contact me. Please do report ASB because if it doesn’t get reported then I will not know that it’s happening and therefore I will not be able to focus my patrol time efficiently.

Speeding/ Traffic offences: There has been 1 report of speeding/ dangerous driving reported to us over the last month, this has not caused any traffic collisions.

Speeding is a local beat priority and we use the information gathered from our various Community Speedwatch Schemes (CSW) to target where our speed enforcement operations will be carried out. PC Dean Stickland carries out regular speed checks at various times of the day and on occasions, invites members of CSW to observe him when he does this. PC Stickland has been carrying out speed enforcement around the area and has given verbal warnings to numerous people. PC Bradley has also been carrying out such enforcement.

Below is the way that Speedwatch works:

The Local PCSO will be your Point of Contact expressing your interest in starting a CSW Scheme, it will be your main responsibility to gather as many volunteers as you can. The PCSO will take the initial role of gathering the volunteer details already obtained (and hopefully include a section in their beat report to reach a wider audience!) which will then be passed on to Hampshire’s Speedwatch Co-ordinator and then to the SPOC for Rural Speedwatch who will organise the initial training.

First time and second time offenders will still receive a warning letter UNLESS they are exceeding the limit by a big margin (over 50mps in a 30mph limit) then they will be eligible for a visit immediately without the need of them being caught a third time.

Local third time offenders will be visited by the Police Officer who is covering that area, and will have it explained that we will now be targeting them as they are speeding and not heeding the two previous letters. This visit will be uploaded onto a Public Update on our “Safetynet” system which should then automatically update crime reports. If the offending vehicle is registered to an address which is not local (we have had some third time offenders living in Winchester) then the Police Officer will attend the location and at the time the vehicle has been travelling through to carry out Speed Enforcement with the aim of catching this person, no visit will be requested as we do not want any inconsistencies with advice given by a different Police Officer. If they do live a good distance away then it is very likely that this person is commuting to work and therefore our chances of catching them speeding remains rather high.

There will also be a Speedwatch Newsletter sent out to CSW Schemes by PC Stickland detailing how many people were visited. This letter will be issued quarterly as the number of 3^rd time offenders are very low. I will be discussing what information will be placed in this letter with Pc Stickland at a later date.

If you do not have a local CSW running or you are interested in joining your local CSW then please don’t hesitate to email me on This email address is being protected from spambots. You need JavaScript enabled to view it.

Suspicious Incidents: There have also been 3 suspicious vehicle/ person reports. The majority of these are Sus Person reports where something about the incident has seemed rather odd resulting in the informant calling us. If you see anything you consider being suspicious please call us on 101 to report it. If there are any units free at the time of the call, they will attend. I am impressed of the detail people giving to us. The majority of the suspicious vehicles that have been called in to us have been with a full registration! It helps us out a lot when we have this line of enquiry as we can normally locate the owner and ask them what they were doing.

Overall: The decrease in ASB reports is brilliant, as previously stated I hope this will remain the case. The harassment report follows on from last months reports. Due to the help of the aggrieved parties in all occurrences, I was provided a name of the person involved and I have carried out a joint visit with the Youth Offending Team (YOT) to his home address and spoken to him in presence of his parents. Hopefully we will not be receiving any more reports relating to him.

December Crime Stats

ASB – 7	Assault – 3	Burglary (Non Dwelling) – 1
Criminal Damage – 6	Drugs – 1	Driving Complaints – 1
Harassment – 1	Suspicious Incidents – 3	Theft – 1
Theft of Vehicle – 1	Theft of Vehicle – 1	Burglary (Dwelling) – 1
Public Order - 1	Road Traffic Collisions - 1

Emergency: As always, please can I ask all residents to report any suspicious persons, vehicles or incidents using the 101 telephone number; please only ring 999 if it is a genuine emergency. An easy guide on which number to use is this:

Is the incident in progress and is there a risk of injury or damage to property? – 999
Has the incident already happened and there is no longer any risk? – 101
Anything else we need to know about? – 101

HIGHWAYS/RIGHTS OF WAY

Issues –

o No reported issues received via the Parish Council since last Parish Meeting.

o Pigeon Close, off Bramley Green Road, - The work has been completed and the area is now safe for all residents, walking or cycling!

o Bullsdown Path, between Campbell Road and Bramley Green Road.

• The completed application with associated supporting information has been submitted to HCC for review, deadline for small grants scheme 25^th January 2016.

• We have received the draft Dedication Deed prepared by BDBC solicitors for our approval.

• The project aim is to commence this work Spring 2016 when the local material becomes available.

Actions

Draft Dedication of Deed needs to be reviewed by our appointed legal counsel.
Update the 2010 Bramley Walks leaflet to present to the council. – Feb 2016 (HCC offer leaflet services and also a ‘mapboard’ service
Obtain printing costs for an updated ‘Bramley Walks’ leaflet – Feb 2016

TRANSPORT/ROAD SAFETY PROJECT

The Hampshire County Council contractor services have attended Bramley (Tuesday 19^th January 0630 - 0930) for a site visit around the whole area.

We have received a draft briefing and project plan. This details the full feasibility study will be with Bramley Parish Council by 18^th March 2016.

BDBC have been updated on progress.

CLIFT MEADOW TRUST

Finance shows December slightly down on November due to Xmas cancellations.
£17000 grant received for car parking refurbishment..... Tarmac strip and gravel required.
Several new parties interested in running activities in Brocus and Pavilion.
CMT website now current and up to date.
Summer school coming back again this year for a week in school summer holidays.
Several big events coming up including: Farmers Markets, Pamper Night, Quiz night, table top sale and St Georges Day Fête.
Hallmaster booking system being tried for three months for free with the view to then taking out an agreement with them enabling CMT to record their bookings separately from Village Hall.
Development Manager leaves in March and CMT have agreed that they no longer require one.
St Georges Day Fête committee up and running to organise this event.

Appendix C – Finance

Bank Reconciliation
20th January 2016


Closing Balance from statement #029 1st January 2016				£180,006.60

Income
19 Jan 16		Unity - Credit Interest		£105.75
19 Jan 16	000055	SSE - Wayleaves		24.94
19 Jan 16	000056	Spencer & Peyton - Burial Ground fees - Wallace		97.00

				£121.94
Expenditure
16 Dec 15	420	HMRC - Tax & Nics Q3 2015/16	1,258.10
16 Dec 15	422	Bramley Village Hall - Hall hire Apr-Dec	345.00
16 Dec 15	423	SLCC - Membership	119.32
20 Jan 16	424	Mrs J Shore - Litter Warden's salary	291.67
20 Jan 16	425	Mrs M J Thomas - Clerk's salary	1,149.35
20 Jan 16	426	Daily Internet Services Ltd - web hosting fees	107.99
20 Jan 16	427	Urban Vision - NDP consultancy fees	2,700.00
20 Jan 16	428	Clift Meadow Trust - start up grant for fun day	1,500.00

				£7,471.43

Balance including uncleared cheques				£172,657.11