1

Apologies for Absence

As listed above.

2

Declarations of Interest

Cllrs Capel and Munday declared a non-pecuniary interest in item 7.1, parking near Bramley Station.

Cllr Tomblin declared a pecuniary interest in item 9.1.a, specifically the discussion on the Upper Cufaude Farm application. He took no part in any vote on this item.

Cllr James declared a non-pecuniary interest in item 9.1.a, specifically the discussion on 6 Churchlands

Cllr Munday declared a non-pecuniary interest in item 11.1, the Cricket Club grant application.

3

Minutes of the Last Parish Council Meeting

3.1

The minutes of the meeting held on 15^th January 2019 were unanimously agreed to be a true and accurate record, were signed by the Chairman.

3.2

Matters arising

• Cllr Tomblin noted that the Razors Farm welcome packs were still outstanding.
• Cllr Flooks noted that the ecclesiastical parish boundary appears to be the same as the PC boundary.

4

Open Forum

Cllr Durrant invited comments and questions from the public. There were no questions.

5

County Councillor Report

Cllr Vaughan absent. There is a written report at Appendix B.

6

Borough Councillor Report

Cllr Rowland submitted the following report:

• S106 - I am still trying to get somewhere with this. The Committee is getting a panel together to review all relevant S106 agreements which have been highlighted by Parish Councils or Ward Councillors. This is an area I am pushing on.
• I am extremely concerned with comments in letters or documents from planning applicants’ agents or representatives. I am become increasingly concerned that they either are factually incorrect with their comments or frankly being rude. I will be expressing my views in the forthcoming DC meeting where I am planning to speak on the Churchlands recent application and if necessary on the Minchens Court Development if this is recommended for approval. I will also be raising some concerns I have with the Upper Cufaude Farm development.
• On a brighter note I have been able to assist a resident in Bramley who was housebound due to not having the changes made to the housing association property when confirmed through illness to his house. Now the housing association are making the changes to allow a wheelchair to actually go through the door and provide accessibility enhancements at no cost to the resident.
• I am trying to find a resolution on the Kirby Road section 38 adoption.

Cllr Robinson gave a verbal report:

• Holly Close – officers have finally given the go ahead for remedial work in the courtyard area, and have instructed the contractors. Work should be done within the next month, and hopefully sooner.
• Fly tipping – there have 86 penalty notices issued in the last 2 years.
• BDBC have launched an initiative to cut pollution – car sharing, drive fewer miles per week, switch engine off when possible, and use the bus more.
• New age limit on taxis to remove polluting vehicles
• AccessAble (originally Disabled Go) have launched a new online service and a mobile phone app. This gives details of disable accessible places.
• CIL training meeting – more guidance coming out to PCs on what CIL can be used for. Upper Cufaude Farm contribution will be £378,000. This will need to be spent within five years or receipt.
• Article 4 planning exemptions – Bramley will not qualify. This is for Basingstoke only for key commercial areas.
• Sherfield Village Hall – the floor has dry rot. BDBC giving £15k grant to replace it.

7

Parish Environment

7.1

Parking issues by Bramley Station – Cllrs Capel and Munday declared an interest in this item.

Recent issues with bad parking in the pull in opposite Pheabens Field were noted. This has been reported to BDBC, who have agreed to put in two marked parking spaces in the pull in. Double yellow lines were also requested; however, with the solid white lines in the middle of the road at this point, BDBC feel that double yellow lines should be unnecessary. They will consult with the police on this matter.

BDBC enforcement officers are patrolling once a week.

7.2

Transfer of Minchens Lane playground to Parish Council – the Clerk confirmed that BDBC have now transferred commuted sum for the playground to the Parish Council. However, there has been no formal of legal handover. The Clerk has been in touch with BDBC, stating that the developer and BDBC is in contravention of the s.106 agreement on this item (the handover is months over the time limit). It has also been suggested that management of the playground should rest with BDBC rather than the Parish Council. BDBC are consulting with their legal team, and a response is awaited.

Cllr Durrant stated that the Parish Council has neither the experience nor structure at this time to manage the playground, and proposed that the PC should not accept this responsibility. This was unanimously agreed. Clerk to take forward.

Cllr Durrant further proposed that the commuted sum should be transferred back to BDBC at the earliest opportunity. This was unanimously agreed. Clerk to take forward.

Clerk

Clerk

8

Clerk’s report & Administration

8.1

IT Project update – one tender has been received for the website and IT provision for the PC. However, a few technical questions have been raised, and therefore the tender is still under assessment and hosting options external to the proposed supplier are being reviewed.

8.2

Parish magazine article – Cllr Flooks is due to write the next article. The deadline is 15^th March.

Cllr Flooks

8.3

Googlegroup management – Cllr Durrant proposed that the Parish Council cease managing this group, as it has limited resident usage compared to the PC website and Facebook page. After some discussion it was agreed to survey users and find out if they use it, and if they would prefer Facebook. Clerk to take forward.

Clerk

8.4

2019 Risk Assessment and Asset Register – the Clerk noted that Clift Meadow has been added to the asset register, as the PC is technically the landowner. This does not change the insurance responsibilities for this item – Clift Meadow Trust will still be responsible for the insurance.

Cllr Durrant proposed approving the 2019 risk assessment and asset register – this was unanimously agreed. Clerk to place on website.

Clerk

9

Reports

9.1

Reports from Parish Council representatives

a.

Planning Committee report (see appendix A and Planning Committee minutes of 13/02/2019).

Three applications were particularly noted:

• 19/00018/OUT – Land at Upper Cufaude Farm, Cufaude Lane

The planning committee were unable to vote on this item they were not quorate (Cllr Tomblin has declared an interest in this item and did not vote at the planning committee meeting or this meeting). However, after a lengthy discussion, it was agreed that the Committee would recommend to the PC that it should object. Cllr Flooks has circulated a draft document citing reasons to object. The text was unanimously agreed. Clerk to process.

• 19/00373/FUL – The Upper Barn, Middle Barn and South Barn, Minchens Court, Minchens Lane

The planning committee objected to this application. Since the committee meeting, a community engagement statement from the developers has been added to the planning portal. There are a number of issues with this document, which will be outlined as part of the objection to the application. Cllr Rowland has already stated her intention to call the application in to the DC committee at BDBC.

The Clerk finally noted that the original application decision for refusal for this property (18/03304/FUL) has been appealed.

• 18/03718/HSE – 6 Churchlands

This application is on the target list for the DC committee meeting on 6^th March, with a site visit on 1^st March. Councillors noted that although the PC did not object to this application, there were comments which the DC committee should consider. Therefore, the Clerk should book a slot to speak at the DC committee meeting. Commitments made by applicants on windows and blinds etc. These do not appear to have been addressed, therefore comments are now an objection. Unanimously agreed.

The Clerk also noted a new application for this property for the erection of a garage extension with accommodation above and dormer windows. This will be considered fully at the March planning committee meeting.

There are no new applications to be considered at this time.

Clerk

Clerk

b.

Allotments and Burial Ground (see appendix B)

i. The Clerk has received the quote for maintenance of the Burial Ground for the 2019 season, at £190 per session. The quote also includes Bramley Green maintenance for 2019-2021, and maintenance of the Yew Tree close green area for 2019. It was unanimously agreed to accept the quote. Clerk to take forward.

ii. A fallen tree at the Burial Ground was noted. It is currently safe and not blocking the path; however, it should be dealt with as soon as possible. Clerk to take forward.

iii. Allotments – Cllr James noted that fence posts need to be replaced. He will contact contractors for a quote.

Clerk

Clerk

Cllr James

c.

Village Hall Trust (see appendix B)

d.

Clift Meadow Trust (see appendix B) – Cllr Capel gave a verbal report:

• Fete committee up and running.
• Putting together list of incidents at Clift Meadow to submit to police.
• LIF application has been submitted.
• CCTV - Cllr Ansell has obtained quote for cameras at the front of the buildings as well as the rear. Agenda for March.

i. Fencing and barrier options – BDBC and the developer have assured the PC that barriers will be in place by the end of February in the relevant places at Clift Meadow, and that planting will be complete by the end of March.

A quote has been received for £1960 for stick and post fencing along the new path at Clift Meadow. On hold until end of March.

Path should be relaid near the bridge – damaged in the recent cold spell.

Clerk

e.

Police & Neighbourhood Watch (see appendix B)

Councillors were concerned that recent incident report statistics are worse than Tadley. Suggested writing to Inspector to ask what action is being taken.

f.

Highways/Footpaths (see appendix B) – Cllr Durrant noted that pavements in the village tend not be cleaned very often. Clerk to make enquires.

Clerk

g.

Road Safety Project (see appendix B) – Cllr Vaughan has given written support to Highways for junction layout proposals.

Footpath project on hold at present.

h.

Chairman’s report

• Footbridge debate – Cllr Durrant noted photos of the able access only footbridge at Uffington. The bridge spans two railway tracks, and is very large.
• FoI requests – Cllr Durrant noted recent FoI requests.
• Cllr Durrant is trying to get a meeting with the local MP, without success. He will continue to try.
• March meeting – Cllr Durrant noted that, whilst he will be at the meeting, he will not be in a position to chair it. He proposed that Cllr Tomblin chair the meeting in his capacity as Vice-chair. This was unanimously agreed.

10

Consultation documents requiring consideration

None.

11

Grant Applications

11.1

Bramley Cricket Club – provision of cricket pitch roller

Cllr Munday declared an interest in this item.

This application is for £3500.

It was noted that there is likely to be a further £1000 granted from other sources.

The grant agreed in principle, bearing in mind the following points:

• Need to be sure that the equipment can be stored securely, so dependent on CMT LIF application.
• Need to be clear on usage depending who else is contributing to and using the roller.
• Need to establish exactly how much the equipment will cost – the exact price is given on application.

Clerk to take forward.

Clerk

11.2

Bramley PCC – provision of floor cleaner for Cross House

The application is for £713, although the Clerk has not yet received the full grant application documentation.

The grant was unanimously agreed, subject to the correct paperwork being submitted. Clerk to take forward.

Clerk

11.3

Bramley Youth Club – provision of Youth Workers for 2019/20

The grant application is for £9928, which is a little more than last year to take into account the increase in the national living wage.

The grant was unanimously agreed – Clerk to take forward.

Clerk

12

Finance

12.1

Payments and reconciliation approval - see appendix C

The Clerk noted the payments on the reconciliation. She noted the following extra payment not appearing on the reconciliation:

• Travel expenses of £45 for Cllr Durrant

It was unanimously agreed to approve the payments– Clerk to process.

The Clerk noted that Bramley PCC have been in touch to thank the PC for it contribution for the Christmas lunch event. They have said that they had enough funding to cover everything, and have asked whether the PC wants the £200 donation returned. Cllr Durrant stated that the donation could be used for a similar event this year, and proposed that the donation remain with the PCC. This was unanimously agreed. Clerk to let the PCC know.

Clerk

Clerk

12.2

Acknowledgement of Receipts – see appendix C

Receipts were noted.

13

Date of Next meeting

The next full Parish Council meeting will be held on Tuesday 19^th March 2019.

14

Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings

None.

15

Confidential Items

None.

The meeting closed at 9.15pm