Bramley Parish Council - Minutes - 21st January 2020

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Minutes of the Meeting of the Council


Tuesday 21st January 2020

Time:                                    7.30pm


Bramley Room, Bramley Village Hall



Cllr Durrant (Chair)

Cllr Capel


Cllr Bell

Cllr James


Cllr Flooks

Cllr Munday

In attendance:

Maxta Thomas (Clerk)

4 members of the public


Cllr Tomblin

Cllr Ansell


Cllr Oborn

Cllr Robinson (Borough)


Cllr Vaughan (County)

PCSO Emma Page





Apologies for Absence



As listed above.



Declarations of Interest






Minutes of the Last Parish Council Meeting



The minutes of the meeting held on 17th December 2019 were unanimously agreed to be a true and accurate record, and were signed by the Chairman. 




Matters arising



        i.            Outstanding minutes actions/task list

The list was reviewed.

  • Research into investment accounts should be on the February agenda
  • Meeting with BDBC re the Bramley Inn should be progressed






Open Forum



Cllr Durrant invited comments and questions from the public. 

  • A resident noted signs for developments which are cluttering the village.  The Clerk noted that Cllr Vaughan has already queried this. Developers are able to seek consent to place signs on the highway. There must be a demonstrable need for the signs such as the benefit is directing traffic and the need to reduce unlawful advertisement. The signs are usually permitted as works starts on substructures when traffic is first needing to access the site until the development is well occupied when they should be removed. They are funded entirely by the developers so there is no cost to the highway authority for installation or removal.  Cllr Vaughan and the PC are monitoring when the new developments are ‘well occupied’. 
  • A resident noted that at entry points on the C32 there is no signage indicating that you are entering a 30mph zone, particularly on the west side of Bramley where 30mph is painted is on the road.  Clerk to raise with Highways. 
  • Residents noted the potholes on Vyne Road.  The Clerk noted that these have already been raised, and that Cllr Vaughan has also raised the issue with Highways.  Clerk to chase.
  • A resident noted with thanks the success of the deployment of SID unit in reducing speed in the village. 
  • Residents enquired about the cameras that have appeared around the Parish and up towards Chineham.  Clerk to make enquiries with BDBC.














County Councillor Report – see appendix B.



Borough Councillor Report – see appendix B. 



Parish Environment



Wildflower meadow proposal for Bramley Green – Cllr James outlined the proposals for creating a wildflower meadow in part of Bramley Green.  The work would be carried out with the assistance of HIWWT.  Essentially, there would be a trial area on the green to see how it would compare with a non-seeded area next to it.  A timetable has been put forward, which will need to be discussed with Stratfield Saye and the contractors.  The cost would be around £200 for the seed.  There will also be a cost impact on collecting the cuttings when the grass is cut, although this does mean there will be hay available afterwards. 

It was agreed that the next step is to talk to the Stratfield Saye Estate, who own the land, to see if they would be happy for the project to go ahead.  Also need to speak to contractors to see if they could cut as required.  Cllr James to take forward.

Cllr Bell noted social media posts flower bombs.  Clerk to check with Highways whether this idea would be acceptable.     






Cllr James




2020 Community Christmas Tree proposal – Councillors were in agreement that this proposal should be taken forward.  Consideration needs to be given to a location for a tree, as power will be needed for any tree lights. 

A mini consultation about the location should be carried out via social media and the website. 

A possible site by the station was suggested.  Cllr Capel to contact station manager. 

A permanent planted Christmas tree somewhere in the village was also suggested. 

Clerk to make enquiries with other councils on how this is arranged.



Cllr Capel





Voluntary Litter Picking – Cllr Oborn has proposed a vote of thanks to John Readman, who has been voluntarily litter picking in Cufaude Lane for some time.  This was unanimously agreed.  Clerk to write to Mr Readman to thank him.  It was also suggested that he should be added to the Honours Board.

The Clerk further noted that a couple of residents have come forward to volunteer litter pick in some areas not currently covered by the Parish Council litter picker.  She noted that such volunteers would be using PC owned equipment, and should therefore be made aware of the PC litter picking risk assessment and insurance ramifications.  It was unanimously agreed that this should be the case.  Clerk to take forward.







Clerk’s report & Administration



Parish magazine article – the author for the next article for the Parish Magazine will be Cllr Flooks.  The deadline is 15th February. 


Cllr Flooks


IT Project update –the Clerk gave an update.  A response has been received from the website supplier, and this is now moving forward.  The Clerk and Cllr Ansell are to meet to agree a timetable for the website going live, with a view to having the project complete by financial year end.

Cllr Ansell is investigating the purchase of tablets for councillors, and will have more solid proposals in due course.



Cllr Ansell/ Clerk


2020/21 draft budget – the Clerk presented the draft budget (see appendix A).

After some discussion the budget for 2020-2021 was unanimously agreed, with a precept of £93,800.  This represents no increase in the precept component of the Council Tax for each household.

The Chairman signed the precept request form.

Clerk to take forward.








Reports from Parish Council representatives



Planning Committee – see appendix B

Sewerage – Cllr Durrant questioned whether a separate infrastructure report on sewerage should be added to the infrastructure information.  This was agreed – Clerk and Cllr Bell to take forward.

         i.            Any new applications

  • 20/00112/AGPD - Bramley Corner Dairy Bramley Corner

Erection of extension to agricultural barn

  • The Clerk noted that this application is purely to establish whether the proposed extension needs planning permission, or whether it can be carried out under Permitted Development rules.  No objections unanimously agreed.  Clerk to process.

       ii.            Proposed development at Tudor Farm site – there is still no validated planning application at present.

     iii.            SHELAA review – An open day is planned for Saturday 15th February, at which Parish and Ward councillors will update residents on the current status of the SHELAA and what impact this might have on Bramley.  An article and poster have been submitted to the Parish Magazine, and a leaflet drop and banners are also planned.  Cllr Durrant stated that as many Parish Councillors should attend this event as possible as it will be a good way of connecting with residents in the Parish.  Information will also be included about the Borough Council ward boundary ward changes. 




Cllr Bell/Clerk






Neighbourhood Plan working group – no update as present.  There is some doubt on how to move forward given the recent SHELAA publication. 

Cllr Bell stated that one policy might need a minor change, but is unsure how many other changes might be needed. 

This is on hold until the SHELAA sites are reviewed by BDBC, and at least until after the SHELAA Open Day on 15th February.  The PC considers that consulting with the community on development and sustainability should take priority.  Cllr Bell to meet with possible volunteers after the Open Day. 





Cllr Bell



         i.            Community Speedwatch update – Peter Ash gave a verbal update.

Thanks to the Lengthsman for the work carried out to clear road signs and tidy around them.  It is now clear that some of the wooden entry gates need to be replaced.  Peter noted that long life bright white entry gates can be purchased.  The current gates for Bramley are either end of the village on the main road – there are none on side roads.  A feasibility study needs to be carried out, with a long term plan of action for the project.  Peter is happy to start the project off. 

       ii.            Parking Working group update – no update at present.  Cllr Tomblin is meeting with BDBC officers soon to show them the issues around the centre of the village.




Allotments and Burial Ground (see appendix B)

  • The track up the side of the allotments is very churned up.
  • 3 allotments have been handed back, and have already been offered to possible new tenants. 
  • Minchens allotments may be available soon.





Village Hall Trust (see appendix B)  



Clift Meadow Trust – Cllr Capel gave a verbal update:

  • There has been a resignation from the Trustees, who are actively seeking new Trustees.
  • The hedge around the meadow will be cut back to just a few feet high in the next few weeks.  It was noted that this should be done before the nesting season begins.
  • Looking for a new caretaker, as current one has resigned. 
  • Coffee mornings are going very well.  Cherry Blossom Care Home are regular visitors.  They are finding wheelchair access difficult along the narrow pathways.  Paths are also uneven on occasion.  CMT would like to see them widened and flattened.  Clerk to investigate possible s.106 funding.  Cllr Durrant invited grant request, plans and costings. 
  • Big events coming up – fireworks, summer fete, easter egg hunt and new event. 
  • Need more enquiries about hiring the halls.

The Clerk noted receipt of an email today from Carter Jonas, who have acknowledged the PC refusal to use part of Clift Meadow as a depot for the upcoming platform extension work at the Station.  However, they have asked if there is a possibility of using a smaller area of the site for a small welfare unit - one cabin with a toilet and office for workers. This would potentially be a corner of the grass cricket pitch or the grass area next to the car park.  Cllrs felt that same arguments applied as for a larger site.  Cllr Durrant proposed refusing permission, Cllr bell seconded, unanimously agreed.  Clerk to contact Carter Jonas.












Police & Neighbourhood Watch – see appendix B. 

MOD police have been carrying out platform awareness sessions at the station. 



Highways/Footpaths – see appendix B. 

Clerk to repot blocked gullies along the C32again, and potholes down Vyne Road.

Garden refuse being dumped along footpaths along Bramley Green.  This is BDBC land and should be reported to BDBC as fly tipping. 






Road Safety Project – The s.106 funding is being checked.  Work should be spring/summer 2020. 



Chairman’s report – Cllr Durrant gave a verbal report.

  • Ward boundary changes – need to be communicated to boundaries.  To be handled at open day.
  • Cllr Bell raised an issue of FaceBook posts accusing the Parish Council of being politically biased.  The community responded to these accusations rebutting them.  Cllr Durrant re-iterated that Bramley Parish Council is apolitical, and should not respond to such accusations as a general rule. 



Consultation documents requiring consideration



Police Powers to tackle unauthorised encampments

Clerk to collate councillor answers and submit a response by end of January. 




HCC Library Service consultation – this consultation outlines proposed changes to the Hampshire Library service, with proposals to either cut opening times or close up to 10 libraries across the county.  Chineham Library is one of those on the list for possible closure. 

HCC’s preferred option is to combine the two approaches, although they do also put forward a proposal where all branches remain open with reduced opening times – a reduction of 6-15 hours per week.  There are a number of other lesser proposals to try and introduce efficiencies into the service.

There is a campaign locally to keep Chineham Library open.  This is a FaceBook campaign - Friends of Chineham Library.  It was agreed that a link should go on the PC website and social media.  The PC response will be agreed at the February PC meeting. 









Grant Applications



Bramley PCC – replacement window at Cross House

A new grant application has been received for this item.  The PCC are investigating other sources of funding, although they have found none as yet.  They have not asked for a specific sum – rather, they would be happy with any contribution the PC would make.

Cllr Durrant proposed waiting to see how much diocese might give, and then make up balance.  This was unanimously agreed.  Clerk to take forward. 






Muddy Fingers gardening club – funding for growing bed expansion

A grant of £500 is being sought to fund the expansion of the growing beds at the Muddy Fingers site at Clift Meadow.  The club has proved very popular in the last year, and some families have contributed towards the cost of the beds. 

Cllr Durrant proposed approval pending CMT approval.  This was unanimously agreed.  Clerk to take forward.






Youth Club funding – the Clerk has received the annual agreement from Basingstoke Young Carers for the continuation of the Bramley Youth Club.  The costs for 2020-2021 will be £10,031, a slight increase on last year.

Cllr Durrant proposed agreement of the funding, Cllr Capel seconded, unanimously agreed.  Clerk to take forward.








Payments and reconciliation approval - see appendix C

The Clerk noted the payments on the reconciliation. 

It was unanimously agreed to approve the payments on the reconciliation.

Clerk to process.





Acknowledgement of Receipts – see appendix C

Receipts were noted. 




Date of Next meeting



The next Parish Council meeting will be held on Tuesday 18th February 2020.



Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings 






Confidential Items





The meeting closed at 10.07pm





Signed:                 ………………………………………………………………….      Date:………………………………………



Appendix A – Budget





2019-2020 FIGURES


Total Nett Income as at 31/09/2019


Total Nett Expenditure as at 31/09/2019



VAT Claimed


VAT Paid 2019/20



Total Gross Income as at 31/09/2019


Total Gross Expenditure as at 31/09/2019



Unity Bank Balance as at 31/3/19


NS&I Balance ast at 31/3/19



Unity Bank Balance as at 30/09/2019


NS&I Balance ast at 30/09/19






Projected income to 31/03/2019


Projected expenditure to 31/03/2019



Predicted total Bank Balance at 31/03/2020





Forecast income


Forecast Expenditure


Forecast shortfall




Appendix B – Planning Committee Minutes



15th January 2020

Time:                    7.30pm


Bramley Room, Bramley Village Hall



Cllr Chris Flooks (Chair)

Cllr Tony Durrant


Cllr Alan Munday

Cllr Chris Tomblin

In attendance:

Maxta Thomas (Clerk)

0 members of the public


Cllr Malcolm Bell

Cllr Nick Robinson (Borough)





Apologies for Absence



As listed above. 



Declarations of Interest



CT did not vote on planning applications due to his position on the BDBC DC Committee.



Minutes of the Last Planning Committee Meeting



The minutes of the Planning Committee meeting held on 13th November 2019 were unanimously agreed and signed off by the Chairman. 




Matters arising



  • Cllr Tomblin has been approached by a resident about potential flooding of the footpath between Strawberry Fields and Centenary Gardens.  He has raised an enforcement matter with BDBC, who state that the relevant ditch was not on the plans and was therefore filled in.  Cllr Tomblin has contacted Bewley, and will meet a representative on site to try to solve the problem. 
  • Cllr Munday noted that there appears to be new activity on site at QPS House, despite the planning application being refused.  This should be monitored. 




Cllr Tomblin


Planning & Development



New Applications



19/03385/FUL - The Lodge Cufaude Courtyard Cufaude Lane Bramley

Change of use from home office to 1 no. two bed dwelling

Cllrs felt the application should be a retrospective application.  However, no objection unanimously agreed.  Clerk to process.





Any other new applications




Approvals/Refusals/Pending (see appendix A) – these were noted. 



Planning Appeals



19/01467/FUL – Land West of Cufaude Lane Bramley

This application for the formation of an access track and associated works, was refused by BDBC in August 2019.  It is related to 17/00942/FUL, for which the multiple appeals were dismissed.  An appeal date has been set, although the Clerk is awaiting confirmation of the date.





Proposed development at Tudor Farm site



A public exhibition was held on 30th October 2019.  70 - 80 residents attended the exhibition, and there was a strong Parish Council presence as well.  Feedback received by Councillors was that most attending residents were against the proposed development. 

Residents have been very vocal by email, sending in their opposition to the developer and to both the Borough and Parish Council.

There is no validated planning application as yet.



Borough Council Tree Work



Some residents have received letters from BDBC indicating that tree work will be carried out in the next few weeks near their homes. 

BDBC tree officers have stated that Bramley was due a complete ward tree inspection as part of a rolling programme of ward tree inspections which was commenced last year.  This was completed at short notice by an independent Arboricultural Consultant due to the departure of the BDBC officer handling it.  

 Notification letters are sent out to all residents that may be within close proximity to works being undertaken near to their properties so that if they need to they can either access the council’s website through the link provided on the letter to find out which trees are being worked on or they can contact BDBC to find out about the works and raise any concerns they may have.  Due to the scale of the tree inspection and number of trees growing on council land in Bramley there is inevitably a lot of works being carried out (mostly general tree maintenance works).

Some residents have raised concerns that the tree work seems extensive and possibly unnecessary in some instances – this is being followed up with BDBC.  It also appears that some debris is not being cleared up properly after tree work – this is also being followed up with BDBC.  Trees have also been felled that were not originally identified.  Clerk to check.













SHELAA Information Event



A date of Saturday 15th February has been set for a Bramley PC Open Day on the Strategic Housing and economic Land Availability Assessment (SHELAA).  The purpose of the event is to update and engage with residents on the sites that have been put forward in the SHELAA. 

An article about the event will appear in the February edition of the Parish Magazine, and a poster is ready to put up on noticeboards and the website/social media.

Some large maps (A1) of the Bramley areas need to be sourced, and also Sherfield, Old Basing, Silchester and other parishes in the new Ward (from May 2020).  2 copies of each map will be required.

All councillors will be advised to attend, and an informal information session will be organised.

A leaflet drop to Vyne Park and Cufaude Lane is planned – this is an area not covered by Parish Magazine. 

Possible banners for Bramley Green and the Church were proposed.  The wording is to be agreed by email. 

It was also suggested that the event should be highlighted to surrounding villages as well, especially Sherfield. 

Clerk to take forward.















Water Issues



Update on sewerage issues – Cllr Bell has received a reply from Thames Water.    They have been working to validate the base hydraulic model’s ability to predict flow behaviours by undertaking flow surveys. Unfortunately, the results from the surveys undertaken in Summer 2019 indicated further information was required to ensure the accuracy of the model, which Thames Water is currently in the process of collecting.

Once the model is validated, and it accurately predicts existing flow behaviours, Thames Water will use it to simulate future potential scenarios.  However, no expected date of completion has been given.

Cllr Bell has replied to them with details of the sites put forward in the SHELAA, and requesting a timescale on the model’s completion.  He will continue to chase.







Cllr Bell


Update on surface water issues – Cllr Tomblin has further updated HCC with issues on the surface water flooding at the Razors Farm development.  The photos sent with this update quite clearly show the flooding issue on Cufaude Lane, whilst the attenuation pond at Razors Farm is clearly empty.  A reply is awaited.

Issues at Bow Brook by Bromelia Close were also noted.

Clerk to contact Highways re drainage on Bramley main road.  This has already been reported, but there has been no action to date.



Cllr Tomblin




Minchens Lane s.106 issues



Sue Tarvit has responded to Cllr Tomblin on the outstanding s.106 issues at Minchens Lane. 

  • Bollard on bridge – BDBC has chased the developer to do finishing work.  This has been partially done, but there is still some finishing to be done.
  • Footpath lighting – BDBC are following this up with the developer.  They have noted that the issue needs to be raised between the Clift Meadow Trustees and the developer, particularly with regards to ongoing maintenance once the development is complete.  BDBC believe the responsibility for this to rest with the developer.  A formal lighting scheme is awaited; however it should be noted that the developer does have the option to request that the condition requiring a lighting scheme be lifted.
  • Footpath flooding issues – BDBC has advised the developer that the PC accepts that small amounts of re-landscaping to provide a raised footpath to avoid it flooding will be required, and that this will require additional PC land.  The developer has been advised to contact the PC directly and liaise with them on this matter as landowners.  It should be noted that the planning permission only requires that the footpath be constructed which technically the developer has done.  Photos were submitted to BDBC today showing the extent of the flooding issue.
  • No reply on lack of barriers opposite the Dr’s surgery.
  • Not completed and ineffective right turn measures - BDBC contacted Nick Gammer at HCC in relation to this matter because these works would have been covered by the section 278 agreement.  He advised that “This is a point we will be revisiting. The HCC Engineer overseeing the scheme has made the developer aware that the left out/ right in arrangement need to be strengthen. HCC have advised of some measures to be implemented here. These will be expected prior to issue of the Certificate of Completion for the works, so that their effectiveness can be reviewed during the maintenance period.”  BDBC have advised that any highways issues fall under the s.278 agreement and should be address to HCC Highways.  Clerk to contact County Councillor seeking further action.
  • Biodiversity plans to the brook to the south for hedge and ditch management – BDBC have stated that no specific details for this area form part of the approved ecological enhancement strategy.
  • Balancing pond fencing – BDBC has stated that there is no fencing around the balancing pond that forms part of any approved landscaping scheme.

Cllr Tomblin to continue to liaise with BDBC for further action.

Issues at other sites have also been raised and are being followed up. 





















Cllr Tomblin


Date of Next Meeting



The date of the next Planning Committee meeting is scheduled for 12th February 2020. 


Meeting closed at 8.51pm






19/00464/FUL - Upper Cufaude Farm Cufaude Lane Bramley

Erection of two no. 4 bedroom barn-style dwellings and access




19/01710/FUL - Qps House The Street Bramley

Change of use of ground floor of building from a Barber shop (A1) and Tanning Salon ( Suis Generis) to a two bedroomed flat (C3) on one side and a 3 bedroomed flat (C3) on the other





Pending Applications*


19/01753/ROC - The Clift Surgery Minchens Lane Bramley

Variation of conditions 1 and 8 and removal of condition 9 of permission 14/01458/FUL to allow alternative access arrangements with the original southern access re-opened for ingress only and the 'new' northern access used for egress only

No objection


19/01778/FUL - Bramley Village Hall The Street Bramley

Extension and alteration of existing village hall to provide improved facilities and an additional function room. Resurfacing of the existing car park. (Amendment to planning consent 18/01623/FUL)

No objection


19/02943/HSE - 6 Kirby Drive Bramley

Erection of a single storey front and side extension

No objection


19/03100/FUL- Land Adjoining Clift Surgery Minchens Lane Bramley

Formation of vehicular and pedestrian access



19/03160/FUL - York Cottage Silchester Road Bramley

Erection of a single storey dwelling



19/03226/ROC - Land At Latchmere Green Latchmere Green Little London

Removal of condition 2 of planning consent BDB/32775 which restricted the barn to agricultural use only



T/00536/19/TPO - Campbell Court Bramley

Prune 13 trees


*Objections/no objections listed are the decision of Bramley Parish Council only, and do not reflect any submissions placed by members of the public or other bodies with Basingstoke & Deane Borough Council. 

Appendix C – Reports


No written report received 


No written report received. 


No written report received. 


The Lengthsman work requested by the Speedwatch team has now been completed.

Nothing further to report as the SID has only just been redeployed since the Christmas and New Year break.


No written report received. 


The Grand Opening of the new hall extension will be on 18th February at 10.30am.  The Mayor Diane Taylor will be attending, and representatives from each of the user groups have been invited along with Borough and County Council ward members.

Work is still outstanding on the drainage system and car park re-surface.  Information on a sustainable drainage system is awaited. 

The current caretaker has handed in her resignation, and a new caretaker is being sought. 


No written report received. 


No written report received. 


No written report received. 


No written report received. 


No written report received. 


Hampshire County Council  

  • The law has now changed meaning opposite-sex couples can legally enter into civil partnerships. Previously only available to same-sex couples this has allowed opposite-sex couples to formalise their relationship as an alternative to marriage.  Winchester Registry office has already made several civil partnership ceremony bookings.
  • To date there has been negligible change in the funding arrangements for Local Government and HCC will still need to find £80M of savings over the next two years. The rain during December has left many roads damaged further and in need of repair. Also with the flooding in some villages, the drains will need re-cleaning. A Highways programme is in now in operation. HCC are advising preparation for ground water levels rising in vulnerable areas. We have had the wettest Autumn for 100 years.
  • Government announces an additional £1 billion to Councils for social care. This is a start but given that HCC spends over £1 million per day on Adult & Child social care we are seeking proposals for long term reforms on this funding.
  • HCC has opened a consultation on the current use of Hampshire’s Libraries. We are endeavouring to save £1.7 m by more effective usage.  The consultation is open until 18th March and a decision will be made in June 2020.

Wheelabrator, Harewood, Nr Andover

The Wheelabrator waste to energy Incinerator planning consultation, which closed on the 12th December 2019, has provoked thousands of letters and email in opposition to the project and very few in favour. There have been suggestions that the consultation did not meet all the conditions to render it as ‘adequate’. We now need to wait to see the Wheelabrator response will be but it is expected that they will submit a full national planning application in the spring.

Climate change

Cllr Jan Warwick has taken on the Climate lead role at the County Council. Hampshire County Council endorsed the decision to declare a ‘Climate Emergency’ in line with the action taken by many authorities in July 2019. In January 2020 Cabinet approved an action plan to provide a meaningful and effective set of measures to ensure that Hampshire moves towards carbon neutrality and greater resilience to the effects of climate change. Following this initiative some parishes have started to create their own Carbon Neutral strategies. I am happy to help promote dialogue and cooperation between Hampshire County Council and the parishes.

HCC now has 29 Nissan Leaf electric cars and 9 Nissan NV200 vans in the fleet with more replacements due.

Household Waste Recycling Centres

A new resident permit system will begin operating later this year. It will be controlled by Automatic Number Plate Recognition (ANPR) and will ensure continued free access for Hampshire residents to any of Hampshire’s 24 HWRCs to dispose of household waste, while access for non-Hampshire residents will be for a fee of £5 per visit. Charges for non-household waste, including soil and rubble, plasterboard and asbestos remain. Hampshire residents can register up to three vehicles via the Hampshire County Council website. The introduction of this system will allow those living outside Hampshire to continue to use

Hampshire HWRCs while making a contribution towards the costs of disposal of their household waste in Hampshire.

Appendix D – Finance


Bookings Diary

Clift Meadow

Village Hall

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