Parish Council Meeting draft minutes - 20th April - Bramley Parish Council (Hampshire)

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Parish Council Meeting draft minutes - 20th April

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Last Updated on Thursday, 07 May 2015 11:58

Published on Wednesday, 06 May 2015 12:55

BRAMLEY PARISH COUNCIL

Minutes of the Meeting of the Council
Date:	Monday 20^th April 2015		Time:	7.30pm
Place:	Committee Room, Bramley Village Hall
Present:	Cllr Durrant (Chair)	Cllr Bell (Vice Chair)
	Cllr Ansell	Cllr Clarke
	Cllr Capel
In Attendance:	Maxta Thomas (Clerk)	5 members of the public
	Cllr Tomblin (Borough)	Sharon Lane
	Nilgun Marshall
Apologies:	Cllr Murphy	Cllr Keith Chapman (County)
	Cllr Jayawardena (Borough)	PCSO Nathaniel Johnson
	Cllr Wright

		*Action*
1	Apologies for Absence
	As listed above.
2	Declarations of Interest
	None.
3	Co-option of new Councillors
3.1	Two candidates have come forward to stand for co-option. They are Sharon Lane and Nilgun Marshall. It was proposed by Cllr Bell and seconded by Cllr Durrant that both candidates bw co-opted to the Parish Council. Unanimously agreed. Cllrs Lane and Marshall signed their Acceptance of Office forms, and duly took their place on the Council
4	Minutes of the Last Parish Council Meeting
4.1	Cllr Ansell proposed and Cllr Bell seconded that the minutes of the meeting held on 16^th March 2015 were a true and accurate record. Unanimously agreed. The minutes were signed by the Chairman.
4.2	Matters arising
	None.
5	Open Forum
5.1	The Chairman invited questions and comments from those present. Judy Foyle noted residents’ complaints about vandalism and anti-social behaviour in Longbridge Road, and asked what could be done about the village green area at the end of the road. Cllr Durrant replied that any crime has been reported to the PCSO. Longbridge Road Green is on the agenda for later in the meeting.
6	Planning & Development
6.1	15/00860/HSE - 27 Longbridge Road Bramley Conversion of existing garage to form living accommodation and erection of extension to garage. Erection of porch No objections. 15/00834/HSE - 53 Longbridge Road Bramley Erection of single storey side extension No objections. 15/00961/HSE - Ashmead House Ash Lane Latchmere Green Little London Erection of double garage Noted creation of new access to property. However, no objections 15/01256/GPDE - 58 Kirby Drive Bramley Erection of rear extension (permitted development notification) No objections. T/00105/15/TCA – Oakhearts Cottage, Lane End, Bramley Notice of Intent to fell 1 no. pepper tree No objections	*Clerk* *Clerk* *Clerk* *Clerk* *Clerk*
6.2	Approvals/Refusals – recent approvals and refusals were noted.
6.3	Berry Court Farm – a site visit was made by BDBC officers and the DC Committee on 17^th April to view the site and assess the impact that a solar park would have on the area. Unfortunately, parish councillors were unable to attend.
6.4	Cufaude Lane traveller site –the Clerk confirmed that the landowner of the site was taken to court by BDBC over the second static caravan on the site. The owner has been given a 3 month suspended prison sentence, dependent on him removing the caravan from the site and returning the site to its original state by 5^th June 2015. It was also noted that the injunction to remove the original caravan was also due for completion by the same date.
6.5	Strawberry Fields Development – no further news.
6.6	Local Development Plan update/Manydown review – no further news.
7	Clerk’s Report & Correspondence
7.1	Meeting dates & AGM/APM – the Clerk has confirmed the meeting dates to councillors up until the summer recess in August. However, the date for the AGM/APM is still to be set. After some discussion it was agreed that the AGM/APM will be held in the Clift Meadow Pavilion on Thursday 14^th May. Clerk to send out invitations.	*Clerk*
7.2	Councillor Training Event/Networking Event – nothing to report on the training event. The date for the networking event is 29^th April. Invitations have been sent out, with a reasonable response to date. Cllr Durrant noted that as many councillors as possible should attend.
7.3	IT Support Assistant – One expression of interest, which the Clerk will follow up. Need to decide how to take this forward as soon as possible.
7.4	Website upgrades – no further news, as Cllr Wright absent. Clerk to chase. It has been suggested that the website could do with a major face lift. This will be looked at in due course.	*Clerk*
7.5	Bramley Googlegroup – Cllr Durrant stated that it is currently the Parish Council’s responsibility for maintaining and moderating the googlegroup. It is there for the community to use; however as the PC is managing it there is an element of control. Cllr Durrant noted that parish councillors should not respond to comments on googlegroup. If there is a need to make a personal remark, councillors should make a disclaimer that they are not posting as a parish councillor, but as an individual. Any issue that requires a Parish Council response should go through the Clerk. Cllr Durrant asked if the group should be handed over to the community to run, rather than PC. Councillors felt that it should continue to be managed by the PC, particularly as the Clerk sees all the posts and can see what issues need a response.
8	Reports
8.1	Reports from Parish Council representatives
a.	Allotments & Burial Ground Update – See appendix A. Allotments - Further to Cllr Ansell’s report, the Clerk confirmed that most of the allotment rent has now been collected. She will liaise with Cllr Ansell over the outstanding items. Cllr Ansell noted that the waiting list stands at 11 people. Burial Ground – Cllr Ansell has obtained a quote and broad proposals for a new cremation memorial garden. There are some issues with the site, particularly drainage. Cllr Ansell to obtain at least one more quote, and possibly two. He noted that there is scope for a possible LIF application. The Clerk stated that a health & safety check on gravestones needs to be carried out. Clerk and Cllr Ansell to action.	*Clerk/Cllr Ansell* *Clerk/Cllr Ansell*
b.	Neighbourhood Development Plan – See appendix A. Cllr Bell stated that the SEIA should be complete by end of this week. The formal presentation of the NDP to the PC should be at the end of April/beginning of May. Once approved by the PC, a six week public consultation will be necessary. The Plan is now almost complete. Grant funding has been obtained for nearly £8000. A further £4000 grant is due from BDBC provided the portfolio holder agrees. Clerk to supply a statement of account for the NDP. Cllr Bell to update new councillors on the NDP.	*Cllr Bell*
c.	Village Hall Trust – See appendix A.
d.	Clift Meadow Trust – See appendix A. CMT have requested guidance on when the PC require three quotes for grant applications. The Clerk confirmed that for high cost projects, three quotes would be required, and for small projects, particularly those where local tradesmen are likely to be used, the one or two may be adequate.
e.	Education & Schools – See appendix A.
f.	Policing and Neighbourhood Watch – See appendix A. The PCSO is to be invited to the APM. The most recent Neighbourhood Watch update should be placed on the website, especially contact numbers and web links. The high incidence of anti-social behaviour in the area was noted – this needs to be reported to 101 as soon as it occurs.	*Clerk*
g.	Highways & Road Closures – see appendix A. Campbell Road Roundabout – complaints have been received about the roundabout being used as a chicane – it has not particularly slowed traffic down. Cllr Durrant stated that concerns are being reported back to Highways. Cllr Bell asked whether a 30mph speed limit could be extended to the Campbell Road section of the C32. Cllr Durrant stated that this has been looked at before, but would be difficult to enforce. Accessing the footpath is now more dangerous than before as some of pavement has been removed. Clerk to email HCC highways about PC concerns, with Cllr Tomblin copied in. Station Enhancement Project - Cllr Capel gave an update. She has been in touch with Network Rail re placing yellow hatching on level crossing. Network Rail have stated that it is not required at this crossing. However, the crossing is watched regularly by the controllers at Basingstoke Station, so any problems are picked up straight away. Bramley Station has a new manager, Mel Thurman. He is very keen to improve the station, and make it more fitting to a village setting. He plans to repaint some areas, and refurbish the benches. The flower beds are to be tended properly and improved. Mel is trying to involve local organisations in sponsoring tubs and beds of flowers, and possibly artwork on the walls. Cllr Capel has pointed out to him that people do hang around at the station, which could cause problems. Cllr Capel to stay in touch and act as liaison. Any issues with the station can be directed to Cllr Capel, who will pass them on to Mel.	*Clerk* *Cllr Capel*
h.	Road Safety proposals – see appendix A.
8.2	Borough Councillor Report – see appendix A.
	Cllr Tomblin gave a verbal report. Footbridge – Cllr Tomblin will follow up on the LIF status– no information as yet. Manydown – at the recent full council meeting a vote was held on the 40% affordable housing status for Manydown. The vote was split 50/50, so the Mayor had to use his casting vote. Therefore, 40% affordable housing will be negotiable. Local Plan – this will go out for consultation over the summer Sherfield Park Parish Council – this has now been agreed, and Sherfield Park will be a new parish council in the New Year. Redlands site – a possible 150 houses may be built at this site, near the Taylors Farm roundabout. Razors Farm – the final application is in for reserved matters. There will be 4 phases of building. Cllr Tomblin to report back on what the PC will need to comment on.	*Cllr Tomblin* *Cllr Tomblin*
8.3	County Councillor Report
	No report.
8.4	Chairmans Report -
	Parish Council newsletter – Cllr Durrant felt very strongly that the newsletter should go ahead. It should present the recent achievements of the Parish Council, and needs to be done as soon as possible. Most reports are written already, with some tweaking needed. The printers can deal with the layout. Councillors were all supportive of the idea. Cllr Clarke noted that the ‘Terms of Reference’ for the PC should be included. Cllr Bell to liaise with Greenhouse Graphics on costing and layouts. Cllr Durrant and Clerk to take forward, with a publication date of the end of April.	*Cllr Durrant/ Clerk*
9	Parish Environment
9.1	Fly grazing – it was noted that horses have been seen fly grazing at both Bramley Green and the field between North Row and the school. This has been reported to the relevant authorities, and the Clerk and PC is monitoring the situation closely. Cllr Bell noted new law where horses can only be grazed on open land for 4 days – this is not law yet, but will be soon. Contact details for landowners to be put on the PC website.	*Clerk*
9.2	Bus Shelter Health & Safety check – Cllr Durrant has carried out a health & safety check of the bus shelters at the Campbell Road roundabout, and noted that there is some damage to the shelters as a result of them being moved during recent roadworks. HCC should be held responsible for repairs of new damage; however, there is also some wear and tear which should be addressed by the PC. Shelters were moved by HCC without PC permission. They need to be made safe for residents, and some design issues need to be addressed. Clerk to contact BDBC for assistance in survey and repairs, and contact HCC re contribution to repairs. Cllr Clarke to look at whether location of bus stops is fit for purpose.	*Clerk* *Cllr Clarke*
9.3	Longbridge Road Green – a number of complaints have been received about the condition on the green area at Longbridge Road. Cllr Durrant gave some background on the area, which has village green status. Cllr Ansell has the land registry details, which show that BDBC should be following the issue up. Land registry documents to be forwarded to Clerk and Cllr Tomblin. Cllr Ansell noted the indicated right of way across the land. Cllr Tomblin asked if the PC would be prepared to look after it as a village green. Cllr Durrant confirmed that the PC should be prepared to at least keep the area tidy and maintained. Clerk to place the issue on the May agenda.	*Clerk*
9.4	Litter – Cllr Durrant noted the increase in litter in general, and fly tipping in particular in the Folly Lane and Olivers Lane area. These are not part of the Litter Warden’s round, although she does check the area regularly and report any fly tipping she sees. Clerk to contact BDBC to see if a regular sweep can be done of area. Filled pipes blocking field entrances – this looks unsightly. Clerk to contact landowners to see if a less unattractive method of blocking field entrances can be found. Cllr Lane asked if it was possible to have more litter bins placed around the Parish. The Clerk confirmed that it may be possible. Cllr Lane to look at possible locations and Clerk to contact BDBC. It was noted that the bin men are emptying recycling bins into the normal rubbish receptacles on the lorries. Clerk to report to BDBC/Hart.	*Clerk* *Clerk* *Cllr Lane/ Clerk* *Clerk*
10	Consultation Documents requiring consideration
	None
11	Finance
11.1	Payments and Reconciliation Approval – see appendix B. The clerk outlined the payments and reconciliation for March. She noted the following: Various expense claims have been received from councillors and members of the NDP working group. This should include £50.50 for travel expenses for Cllr bell (this was missed off the reconciliation). HALC HR subscription service – this is a new service from HALC, which is in recognition of the fact that employment issues are becoming more of a problem to Parish Councils, and require a more specialised service from HALC. The Clerk strongly recommended subscribing for the service, particularly given the new rules coming in for pensions. This was unanimously approved. MUGA maintenance – the Clerk noted that this necessary work was offset by a s.106 grant from BDBC, which has now been paid. Therefore, the work has not been a cost to the PC. All other payments are as expected. It was unanimously agreed to approve the payments for April – Clerk to process.	*Clerk*
11.2	Acknowledgement of Receipts – Appendix B Payments were received in late March for: S.106 – MUGA maintenance Allotment rents and Burial Ground fees Quarterly interest payment Payment of the precept and grants from BDBC is expected by the end of this week.
11.3	VAT update – the final figure for unspent reclaimed VAT for the Brocas Hall build will be £18,044. Cllr Durrant noted that this figure should be used to support CMT. The final VAT claim for 2014/15 has been submitted to HMRC, and payment is expected in due course.
12	Grant Applications
12.1	An application has been received from the Village Hall Trust for an asbestos survey and repairs to the car park. The grant is for £2312. Richard Wood gave some background on the grant application. Cllr Durrant proposed and Cllr Capel seconded supporting the grant – unanimously agreed. The Clerk recommended that bills should be paid directly by the PC.	*Clerk*
12.2	An application has been received from the Clift Meadow Trust for gazebos for outdoor events. The grant is for £800. It was noted that grants from the PC should be for maintenance or capital spend on the buildings, not extras such as this. Cllr Durrant proposed that the grant is not approved, as the gazebos would not be a fixed asset. Unanimously agreed.	*Clerk*
13	Resolution – To exclude press and public from items that may require discussion of possible legal and financial proceedings i.a.w Public Meetings – Admission to Public Meetings Act 1960
	No confidential business to discuss.
14	Date of Next Meeting
	The meeting closed at 9.27pm The next ordinary meeting will be held on Monday 18^th May at 7.30pm, in the Bramley Room at the Village Hall. The AGM/APM is due to be held on Thursday 14^th May at the Clift Meadow Pavilion at 7.30pm. Cllr Bell gave his apologies for 18^th May.

Signed: …………………………………………………………………. Date:……………………………………… (Chairman)

Appendix A – Briefing Notes

ALLOTMENTS - Plots 1b and 2a have been leased and full payment received.

Payment of 2015 fees – Update from Parish Clerk.

Total plots currently under lease agreement

X7 full plots
X10 half plots

Total plots available for lease -

All plots available are under offer/lease

The composter has been built and installed within the car park area of the allotments. A small article in the quarterly allotment newsletter will be included to provide a brief suggestion on use.

Actions

Arrange handover of Plot 2b to the new leaseholders.
Spring quarterly allotment newsletter to be produced.

Produce a small article on the Allotments for the Parish AGM newsletter.

BURIAL GROUND

As briefed to the council by the Parish Clerk and Cllr Ansell, available space allocated for cremation memorials is becoming very limited with the Parish Burial area.

One potential option was to create memorial garden within the current garden waste/rubbish area. I contacted a local company, Bramley Garden Design, who have kindly conducted a site visit for us and raised a costed proposal. Funding for any proposed scope of works would be sought through Parish and LIF application.

The site raised a couple of points which are included in the brief under ‘Considerations’. The site isn’t ideal for a garden as it’s north facing with the whole south boundary being shaded from the sun by trees and huge fir trees in the neighbouring garden. Some of the smaller trees could be removed but there are some large ones that we suspect are probably protected. The fir trees could do with being reduced in height but these are on the neighbours land.
The other issue is the stream/ditch. In terms of health and safety we think this should probably be screened off with a hedge for example. If we choose to engage a survey, Bramley Garden Design would ask their landscaper contractor to visit with them as he has experience with drainag. He would also dig a couple of test holes to have a look at what’s under the surface as the topsoil is very spongey which we assume has been lifted out of the ditch at some point and we need to know how far down firm ground is.
If this is the only potential area then they would design for a shaded garden and the planting would reflect this, it’s doable and the area is large enough. They would replace the current conifer hedging as it’s not in good condition and won’t like the lack of light, probably with yew or something similar and move the entrance to the left corner (so you would approach it as you come round the corner of the path) and then resident can walk through the garden rather than left or right which is what you would do with the current entrance.

We scoped out a potential 4 stage costed plan –

Stage A Pre-Design - Initial briefing meeting, site visit and client brief document. Design analysis and research in conjunction with Bramley PCC. Site survey and analysis including taking measurements, aspect, soil type, ph and composite photographs. Includes a visit to site by landscape contractor to inspect ground and consider drainage issues. Produce Black and white site survey plan @1:100 scale.
Stage B Design -
Stage C Planting Plans -
Stage D Project Management Fee –

Advice – To proceed with Stage A Pre-design – establishing overview project costs and associated risks/issues with suggested area.

NEIGHBOURHOOD DEVELOPMENT PLAN

In May, the Neighbourhood Plan will be presented to the Parish Council along with the Strategic Environmental Impact Assessment and the survey results. If approved by the Parish Council, the plan will then be presented to the community for approval. The Plan with all the relevant information will be on the Neighbourhood Plan Web Site, www.bramleyndp.org.uk. This is a 6 weeks consultation period when the community and the Strategic Consultees have the opportunity to read the plan, make final comments and hopefully give the plan overwhelming support by voting to agree that the plan be presented to Basingstoke and Deane Borough Council.

This is an important 6 week consultation period. The community will know from the circular that will be posted through every door where the plan can be seen, where and when are the Open days, and where to make comments. The Plan will then go forward to the Examiner for approval before being presented for approval at a referendum. Hopefully the plan will realise the Vision for Bramley in the future

“ Bramley will be an attractive village with a strong rural character, excellent and conveniently located community facilities, a range of high quality homes fulfilling local needs, safe and convenient access to transport services and green spaces, and good opportunities for locally based employment “.

VILLAGE HALL TRUST/RECREATION FACILITIES

Local Infrastructure Fund (LIF) for Manager - The LIF grant for the Community Facilities Development Manager was requested by the Village Hall Trust and is being managed by the VHT on behalf of the Clift Meadow Trust (CMT) and VHT collaboratively.

The vacancy was widely advertised locally including in the Gazette and The Magazine. Candidates were selected and interviewed in March in line with the proposed timeline and the new Community Facilities Development Manager, Christine Rowley, started in the role on 13 April. Christine is working 25 hours a week to develop the use of the venues and facilities in Bramley, supporting new and existing organisations, clubs and groups, as well as developing commercial links to enhance the income required to maintain and run these facilities. She will be working in collaboration with volunteers in their various roles in the village.

A Steering Group with representatives from the Borough, CMT and VHT are managing the role requirements and activities and reporting back to the Borough to ensure compliance with the Grant Agreement and Terms of Reference.

Christine Rowley is already out meeting organisations and individuals in Bramley and beyond and will be in contact with the BPC initially via the Chair and the Parish Clerk. The intention is to update the BPC through ongoing Briefing Notes.

Recreation - The funds held by the Borough for development of open spaces/recreation continues to be allocated for the projects the BPC have been advised of in previous Briefing Notes. The ballcourt lines at Clift Meadow Park have been redrawn and there are requests pending with the Borough for allocation of funds for low level recreation at Bromelia Close and small goals in the centre of Moat Closes. Finally it is intended to find some space in the Campbell Road and German Road area for additional facilities once some Borough land is identified. There are already plenty of childrens play facilities so something for adults and young people is the preferred option.

Village Hall Trust - The Village Hall Trust are holding the AGM on Monday 11 May at 7.30pm so can you please advise the BPC. An advert encouraging attendance has been placed in the May issue of The Magazine.

EDUCATION & SCHOOLS

I have been in contact with the Head Teacher Andy Higgs, we have been in touch concerning all the LIF application elements as these directly relate to the ‘Safe routes to school,’ program.

He explained the renewal of the travel plan has been further delayed due to a county teaching and learning review he expects the plan to be updated for the end of April.

We have agreed to meet Monday 27^th April.

POLICING & NEIGHBOURHOOD WATCH

Burglaries: - Still remain a big concern for Hampshire Constabulary and local residents. There has recently been a survey sent out by Hampshire Constabulary to various communities and Burglary has been assessed as a priority across the county. There has been two Shed Burglaries in Basingstoke Rural over the past week however they have not been committed in Beat 1.

As always, please consider this advice:

Shed/ Outbuilding: Multiple (different types) locks on your shed doors. – Most locks require different tools to remove
Place net curtains in the windows of your shed/ outbuilding.
Ensure you have all valuable garden equipment serial numbers stored somewhere safe.
Consider placing a ground anchor lock within your shed/ outbuilding and secure valuable equipment to that with a heavy duty lock.
Consider moving your high value items into your house.
Take pictures of your valuables so if they are stolen and recovered it is easier to find out who the owner is.
Use a UV pen to write your postcode on any equipment so it’s easier to identify the owner.
Register your property for free on www.immobilize.com

Home:

Check your insurance documents for any specific security requirements or upgrades.
Ensure side gates are locked to prevent access to the rear of the property.
Ensure rear fencing is in good repair.
Lock all windows and doors, remembering to double lock UPVC doors (lift handle and turn key)
Keep all keys out of reach and sight from the letterbox (remember a device could be used to hook keys through letterbox).
Do not leave ladders and garden tools in your garden, lock them away in your shed.
Improve natural surveillance at the front of your property i.e. trim high hedges.
Consider fitting security lighting and a burglar alarm.
Mark your property with postcode and house number and register your property for free with www.immobilise.com
Make use of timer switches to make the property appear occupied.
Get a trusted neighbour to keep an eye on your property.
Remove valuables from view of ground floor windows.
Store any high value items (i.e. jewellery, passports) in a properly secured safe or bank vault.

Anti-Social Behaviour:I am expecting there to be a slight rise in ASB due to warmer weather and school holidays etc. Our response to this is more frequent patrols focusing around the areas known for ASB.

ASB in general is difficult to deal with as the incidents are either very low level offences or not criminal offences at all. This is why the process to resolving the problem seems to take a long time. The speed of the process can increase dramatically if residents report the issues they are having, this way I can see what days/times it is more likely that incidents will occur and I can plan my patrol time to better effect and hopefully being in the right place at the right time. Please don’t ignore the issue and assume that a neighbour will report the problems that are happening as it might never get reported.

I would like to encourage all residents to report any incidents of anti-social behaviour to us on 101, or if you are a resident of social housing and your issues are with a neighbour also living in social housing accommodation, please report any incidents to your local housing officer, if the problem then persists then your Housing Officer will contact me. Please do report ASB because if it doesn’t get reported then I will not know that it’s happening and therefore I will not be able to focus my patrol time efficiently.

Speeding: - Speeding is a local beat priority and we use the information gathered from our various Community Speedwatch Schemes (CSW) to target where our speed enforcement operations will be carried out. PC Dean Stickland carries out regular speed checks at various times of the day and on occasions, invites members of CSW to observe him when he does this. PC Stickland has been carrying out speed enforcement around the area and has caught a surprising amount of people not only exceeding the speed limit but on some occasions travelling nearly double! Needless to say that people caught travelling that fast over the limit should expect to have to explain the reason to a Magistrate.

If you do not have a local CSW running or you are interested in joining your local CSW then please don’t hesitate to email me on This email address is being protected from spambots. You need JavaScript enabled to view it.

Overall: - The changes to Hampshire Constabulary are now in effect. There is no longer a specific beat solely for Bramley. The beat now covers “Tadley East,” this includes all of the original Beat 1 (Bramley, Sherfield on Loddon, Silchester, Hartley Wespall, Mortimer West End, Stratfield Saye and Stratfield Turgis) as well as Tadley and Pamber. So effectively the two busiest beats have now merged. This shouldn’t affect us too much as PCSO John Dullingham (PCSO for Tadley and Pamber) will now be assisting myself with incidents in Bramley and surrounding areas and I will be assisting him with incidents in Tadley. The cover will remain the same, if not improved!

Beat Surgeries in Sherfield on Loddon, Bramley and Silchester will no longer be operating due to the lack of attendance (one year of holding these, around 3 people have attended specifically to see me.) I will always be available via email if you have any queries so please don’t hesitate to contact me (please remember if you are wanting to report an incident it MUST be reported through 101.)

I apologise for the lack of crime statistics attached to this document. With the new changes, our systems have changed too so it is not possible to look through the last months occurrences the same way I did last month.

There is a new system to send out these types of reports so after today I will no longer be emailing out the monthly report. Instead, either PCSO Dullingham or I will be uploading the report to www.hampshirealert.co.uk which should then send the report to everyone who lives in that specific area and registered with www.hampshirealert.co.uk (so please register, it is easy to operate!) If you have any questions regarding this, please email me and ask.

Emergency: - As always, please can I ask all residents to report any suspicious persons, vehicles or incidents using the 101 telephone number; please only ring 999 if it is a genuine emergency.

HIGHWAYS/RIGHTS OF WAY & ROAD CLOSURES

Issues –

There is no update concerning the path linking the German Road and Lane End Roads to the C32 along the side of the railway. As explained the path link is in breach of the Rights of Way. There is an outstanding challenge through planning to the developer concerning this; however at the moment I cannot provide any further information, no change on this item since November 2014. Due to the current shutdown I envisage no further communication until after the election.
Bramley Walks/Paths Leaflet –
- I have approached ‘Greenhouse Graphics’ for a quotation on production of a leaflet.
- I have formulated a template for a more ‘simple’ design of the leaflet and expect to be able to send this out for review within the council over the next 2-3 weeks.

Actions

Pursue the BDBC and HCC for some form of resolution to the ‘cinder track’ issue and a formal statement from all parties as to the responsibility. – June 2015
Update the 2010 Bramley Walks leaflet to present to the council. – May 2015
Obtain printing costs for an updated ‘Bramley Walks’ leaflet – May 2015

TRANSPORT/ROAD SAFETY PROJECT

Establishing LIF project plan

Myself, Cllr Durrant and Cllr Bell met on the March 31^st with John Sorrell, Strategic Transport, and his colleague Jenny Moon from Hampshire County Council, to review the whole elements listed within the LIF application and general transport considerations in the village.
- The meeting went really well and they were both shocked at the safety and congestion issues in and around the level crossing, the Mekanix car park and parents/children crossing the C32.
- HCC currently await clarification of the available funding for any schemes under LIF, we have provided the indication from Network Rail that there is no ‘Matched Funding.’
- HCC indicated that they are in the process of defining projects for the 2016-17 periods and the safety proposal scheme for Bramley would come under this budgetary period.
- BPC will remain in contact with the HCC over the coming weeks/months and ensure there is a sustained information flow with the team.

Actions

Share Network Rail land information with the HCC team.
Post elections pursue the BDBC LIF team for resolution of funding related to the ring fencing.

CLIFT MEADOW TRUST

The Farmers Market is being supported well by the village and is set to continue. It will also take place on 6^th June, the day of The Big Lunch. The Big Lunch is a community event for people to meet others in the village. People can bring a picnic to have on Clift Meadow and enjoy a BBQ, the Farmers Market and some other attractions. More information to follow.

CMT are looking at resetting up their web page.

A Facilities Development Manager (FDM) has been appointed but there are a few details to iron out before she begins.

The Youth Club is growing and first Friday Club (14-18 yrs olds) will take place Friday 17th.

Brocas Hall doing well and bookings are being moved from the Pavilion to BH to free up The Pavilion for parties and social events.

CMT has made a small profit in the last financial year which was brilliant news and a positive step for the FDM to build on.

Loddon Boys Football Club still keen to play and as a children’s team shouldn’t cause too much mess on the grass and they will play away from the cricket square. The CMT have taken on board BPC concerns and will monitor it.

CMT enquired whether they could get 1 or 2 quotes from companies instead of the usual 3 especially when using local companies as some don’t want to quote when they know they aren’t going to get the business.

Grass cutting mentioned and the Parish Clerk is going to enquire about having a bulk contract.

Parish Council Meeting draft minutes - 20th April

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