1

Apologies for Absence

As listed above.

3

Declarations of Interest

Cllr Bell declared an interest in item 9.1.a - Planning

3

Minutes of the Last Parish Council Meeting

3.1

The minutes of the meeting held on 16^th July 2019 were unanimously agreed to be a true and accurate record, were signed by the Chairman. 

3.2

Matters arising

        i.            Outstanding minutes actions

The list was reviewed.

4

Open Forum

Cllr Durrant invited comments and questions from the public. 

None.

5

County Councillor Report

See appendix C.

6

Borough Councillor Report

Apologies were received from Cllr Robinson, so no report.  Cllr Durrant noted the resignation of Cllr Rowland and the by-election on 10^th October.  Cllr Durrant formally thanked Cllr Rowland for her efforts on behalf of Bramley PC.

7

Parish Environment

7.1

Parking working group update – the working group has met over the summer recess.  During the school summer holidays, a casual week long survey of parking has been carried out in Ringshall Gardens, Pheabens Field, Oakmead, School Lane, and other locations in proximity to the railway station.  It has been agreed to repeat this exercise now that the schools are back. 

Quotes have been sought for consultancy on the issue.

Cllrs discussed whether recent resident concerns about speeding should fall within the remit of this working group; however, there will be a traffic survey carried out soon as part of the infrastructure survey, so it was agreed to keep the two issues separate.   

Cllr Flooks noted the significant number of repeat parkers in the areas listed above.  He also noted that double yellow lines have not been repainted in Ringshall Gardens since re-surfacing.  Clerk to chase. 

Cllr Tomblin noted the issues between residents and commuters in areas close to the station. 

Clerk

7.2

Bramley Infrastructure report – after some discussion over the summer, it was agreed to engage Urban Vision to carry out a review of the current infrastructure in Bramley.  The expenditure for the review will be in the region of £8000. 

• Cllr Durrant proposed a maximum expenditure of up to £10,000 on the Urban Vision review – this was unanimously agreed.

Urban Vision has strongly recommended that an up to date traffic study be carried out in Bramley, the results of which can be incorporated into the infrastructure review.  A quote has been received from PCC Traffic Information Consultancy, who has agreed to monitor up to 10 key locations in Bramley for a fee of up to £3040+VAT, in the same format that HCC use. 

• Cllr Durrant proposed the expenditure – unanimously agreed. 

The Clerk confirmed that the traffic study is currently scheduled for the week beginning 30^th September.

7.3

Clift Meadow path & footbridge – Councillors highlighted their concerns over the unfinished state of the new footpath at Clift Meadow, and the footbridge between the Meadow and the Minchens Lane development.  Of particular concern are:

• The lack of repair to the vandalised lights (although the electricity supply has been isolated)
• The flooding that occurs in heavy rain across the path in the north eastern corner
• The lack of finishing of the installed bollards at the footbridge
• Fencing around the original broken lights is forcing pedestrians on to the grass, which is causing wear and tear to that section of Clift Meadow.
• The light are too bright when they are working. 
• Ditch needs clearing.

Cllr Durrant and the Clerk have highlighted this to BDBC, and will continue to chase.  It has been suggested that Bramley PC could consider closing the path and bridge until the issues are resolved. 

Cllr Durrant/ Clerk

7.4

Football Club LIF application – Bramley FC are about to place an application to BDBC Local Infrastructure Fund and for s.106 funds for the complete overhaul of the changing facilities at the Football Ground, and have asked for Parish Council support in their application.

Bramley FC representatives confirmed that the new facilities will in no way compete with existing community halls in the Parish. 

There are two possible plans at the moment – one that complies with FA minimum regulations, and one which improves on this, giving adequate storage facilities, and a kitchen and club room to lay on refreshments on match days. 

Cost will be around £150,000 - £77,000 s.106 plus match funding from Football Foundation.  LIF is still an option if s.106 is not approved. 

Parking during the build is planned to be on some spare land by the football ground, which may be converted permanently as a car park in the future.  Cllrs noted that there may be support for LIF funding to enable this to happen. 

The planned facility will support the FC in the future if they progress through the leagues.

Cllr Bell reminded the FC that they should bear the NP in mind when submitting their plans.

• Cllr Durrant proposed support for the FC plans.  Unanimously agreed. 

Clerk to write letter of support to BDBC. 

Clerk

8

Clerk’s report & Administration

IT Project – the new website is ready, although not live as yet.  SSL certification is required, and training for the Clerk.  Cllr Ansell to progress.

Cllr Ansell

8.1

Parish magazine article – Cllr Bell is due to write the next article.  The deadline is 15^th October. 

Cllr Bell

8.2

Parish Council insurance – the Clerk has conducted a review of the Parish Council’s insurance requirements, and has distributed details of quotes from three suppliers via the PC’s insurance brokers, Came & Co.  The recommendation is to remain with the PC’s existing insurers, Inspire (via Axa). 

• The motion to accept the recommendation was proposed by Cllr Tomblin and unanimously agreed. 

A further recommendation was to enter into a 3 year long term agreement (LTA), which will reduce the premiums by 5% for this year and the remaining two years.  The reduction for this year will be from £1,494 to £1,444. 

• The motion to accept the long term agreement was proposed by Cllr Tomblin and unanimously agreed. 

Clerk to process.

Clerk

8.3

Response to County Councillor re s.106 funds (see appendix A)–Cllr Durrant proposed ratifying the letter of response on s.106 funds and a bridge over the level crossing agreed over the summer.  This was agreed by a majority vote.  There has been no response to date. 

• No further action at this time decided unanimously. 

9

Reports

9.1

Reports from Parish Council representatives

a.

Planning Committee report (see appendix B).  The report was noted by Councillors.  Cllr Bell noted his interest in the planning applications. 

         i.            New applications – none

       ii.            Support for a school as part of the Upper Cufaude Farm development – Cllrs noted that there is a possibility of a school either at the Upper Cufaude Farm site or the East of Basingstoke site. 

Cllrs observed that a school in the middle of a development is more difficult to access. 

Cllrs noted that HCC are likely to place a school where they wish without reference to the PC.  It was also noted that Bramley School should be consulted on the issue.

Space has been allocated at the proposed Upper Cufaude Farm development, the application for which has received permission.  However, no plans for a school have been submitted to date.

• Cllr Flooks proposed that the decision should be left with the education authority, this was unanimously agreed.

     iii.            Cllr Bell to respond to BDBC re sewerage letter.   

b.

Environment

         i.            Air quality monitoring report – the Clerk and Cllr Ansell are chasing the suppliers for maintenance on the equipment.  Clerk to take further. 

Cllr Tomblin noted his disappointment that more people are not switching their engines off at the level crossing, although some are. 

       ii.            Infrastructure report update – the report is now almost complete, and in draft form.  Delivery is expected in the next few weeks.

Clerk

c.

Allotments and Burial Ground – Cllr Durrant noted the suggestion of a Memorial Wall at the Burial Ground – Cllr James and Clerk to take forward.

Cllr James/ Clerk

d.

Village Hall Trust – Cllr Oborn gave a verbal report:

• The extension project is moving on at a good pace.  There are still some concerns about drainage and the car park. 

e.

Clift Meadow Trust – Cllr Capel gave a brief verbal report:

• Car park markings are being chased with the developer.
• Planning permission is awaited for the new storage shed.
• CMT is looking at taking a poll on what events residents would like to see at the Pavilion
• Defibrillator – installation has been delayed.
• The Caretaker has resigned – a replacement is being sought.  Job advertisement to go on PC website and social media.
• LIF application for new playground has been approved subject to Cabinet agreement. 
• Coffee mornings have started.  Well attended. 

Clerk 

f.

Police & Neighbourhood Watch – see appendix C.

Recent issues with broken windows and possible air rifle use were noted.

g.

Highways/Footpaths – see appendix C.

Olivers Lane is now open.

Cufaude Lane signage – Cllr Vaughan is looking into a 30mph limit with Highways.  Cllr Oborn to stay in contact. 

Cllr Oborn

h.

Road Safety Project – see appendix C.  Cllr Ansell to chase in October for next steps.   

Cllr Ansell

i.

Chairman’s report – Cllr Durrant noted the second public meeting about the Local Plan update, to be held at the Sherfield Park Community Centre on 24^th September.  He encouraged all Councillors to attend, as it will be a good opportunity to introduce the Parish Council to Vyne Park residents.

Heritage status for the Bramley Inn – the pub is in need of some care, and is listed by BDBC.  The PC could apply to English Heritage to get it fully listed – it has the typical Bramley windows.  Cllr Durrant and Clerk to investigate.  Unanimously agreed. 

PC meetings at Sherfield Park – Cllr Durrant suggested quarterly PC meetings at Sherfield Park to include Vyne Park residents.  Cllrs to send suggestions for content and engagement ideas to Cllr Durrant and Clerk.

Cllr Durrant/ Clerk

All

10

Consultation documents requiring consideration

None.

11

Grant Applications

11.1

Tadley Citizens Advice – a request for funding to maintain and improve their service has been received from Tadley Citizens Advice.

• Cllr Durrant proposed a grant of £1500.  This was unanimously agreed. 

Clerk to process.

Clerk

11.2

Bramley School Association – a request for £1500 funding towards the annual fireworks event has been received. 

Cllrs noted that the grant requested was for £500 more than last year.  This is due to a deposit being held over from a cancelled event a few years ago.  That deposit has now been used, hence the increase in the request.

Bramley School Association and CMT also wish to make the event bigger than last year.  Last year’s event was an excellent community occasion, and they would like to improve on it this year. 

• Cllr Durrant proposed that the grant be given, unanimously agreed.  The PC should be acknowledged in event literature. 

Clerk to process.

Clerk

12

Finance

12.1

Payments and reconciliation approval - see appendix D

The Clerk noted the payments on the reconciliation. 

Cllr James has expressed an interest in attending a one day conference on the Local Environment and Sustainability, at £395 per delegate.  This was unanimously agreed.

• It was unanimously agreed to approve the payments on the reconciliation and above.

Clerk to process.

Clerk

13.2

Acknowledgement of Receipts – see appendix D

Receipts were noted.  The Clerk noted that the Q2 VAT claim would be submitted at the beginning of October, and that this should be in the region of £150. 

14

Date of Next meeting

The next Parish Council meeting will be held on Tuesday 15^th October 2019.

15

Resolution to exclude press and public from items that may require discussion of possible legal and financial proceedings 

None.

16

Confidential Items

None.

The meeting closed at 9.51pm

1

Apologies for Absence

As listed above.  Cllr Capel has agreed to take Cllr Bell’s place in his absence.

2

Declarations of Interest

None.

3

Minutes of the Last Planning Committee Meeting

3.1

The minutes of the Planning Committee meeting held on 14^th August 2019 were unanimously agreed and signed off by the Chairman. 

3.2

Matters arising

• The Clerk noted the recent decision to carry out a professional traffic survey in Bramley, in line HCC Highway’s own standards.  A tentative date for early October has been agreed.  This will form part of the Bramley infrastructure report.

4

Planning & Development

4.1

New Applications

a.

19/02175/GPDADW - Land At OS Ref 463475 160006 Latchmere Green Little London

Notification of proposed change of use of Agricultural Building to 1 no. dwellinghouse (Class C3)

The permitted development status of this application was noted. 

Members noted that postcode quoted is incorrect.  That said, the location of the property falls within a medium risk flood plain. 

Clerk to comment as outlined above.

Clerk

b.

19/02214/HSE - Bailons Coopers Lane Bramley

Erection of a single storey rear extension with balcony over, a single storey side in-fill extension and conversion of garage to living accommodation. Construction of a dormer window, installation of rooflights and alterations to fenestration

Members noted that it would appear that the balcony overlooks a number of gardens, especially that of 5 Ellen Gardens, Hidden View Laburnums, and 16 Ringhsall Gardens.  Objection on this basis unanimously agreed.   Clerk to process.

Clerk

c.

19/02277/FUL - Land Rear Of 6 And 7 Pond Road Bramley

Change of use of land to residential garden land enclosed by a 1.83 metre high fence

Provided that the land is purchased from the Borough Council prior to incorporating into the property curtilage, no objection unanimously agreed.

It was noted that there is no material planning reason to objection to this application.

Clerk to process.

Clerk

d.

19/02294/HSE - 67 Coopers Lane Bramley

Erection of single storey conservatory to rear

No objection unanimously agreed.  Clerk to process.

Clerk

e.

19/01896/HSE - 7 Bramley Green Road Bramley - AMENDED

Erection of a single storey side extension linking to existing garage converted to ancillary residential accommodation

Permission has now been granted for this application.

f.

Any other new applications

None.

4.2

Approvals/Refusals/Pending (see appendix A) – these were noted. 

5.

Planning Appeals

5.1

18/03486/OUT - Land At Goddards Farm Goddards Lane Sherfield-on-Loddon

The appeal for this application was held on 14^th August 2019.  A decision is expected in due course.

5.2

17/00942/FUL – Land adjacent to The Oaks Cufaude Lane Bramley

The second part of this appeal was heard in early September.  A decision is expected in due course.

5.3

19/00483/HSE – 6 Churchlands Bramley

The original application was refused in May 2019, and the decision has been appealed by the application.  Any submissions to the Planning Inspectorate have been requested by 8^th October 2019.

6.

19/01470/PIP –  Land adjacent to Clift Surgery

Planning permission for the above application was noted.  Members expressed their dissatisfaction with the ‘Planning in Principle’ application process, and with the decision on this application in particular.  It appeared that DC committee members were not completely au fait with the PIP rules, and were not guided well by officers. 

Cllr Tomblin proposed that a letter of complaint about the process be sent to BDBC.  Members asked ‘are BDBC empowered to change their decision given the perceived lack of understanding’.  Clerk to draft. 

Clerk

7.

School plans for Upper Cufaude Farm (and other local developments)

The Clerk noted that, at the last full Council meeting, Cllr Joyce Bowyer from Sherfield Park Parish Council expressed concern about the Upper Cufaude Farm development and the lack of plan for a school.  She has asked if Bramley PC would support a school at the site, as Sherfield Park and Vyne Park residents have to travel for schooling. 

Members noted that a sizeable development is also planned for the East of Basingstoke site, on the other side of the A33 near the incinerator, which would also support a school.  Bramley School still has some capacity, although this is being quickly taken up.  Four Lanes School at Chineham is oversubscribed.

Members felt that Bramley School should be consulted for their view on the issue.  They also questioned whether there would be enough numbers to support another school. 

Decision referred to full council.  Clerk to process.

Clerk

8.

Planning permission for commercial signage

Members noted that a number of commercial signs have appeared in and around Bramley, particularly for the new housing developments.

BDBC has stated that commercial signage on private property does need planning permission, although this does need to be clarified. 

Clarification to be sought from Highways on whether signage can be added to their street furniture.  Clerk to take forward.

Clerk

9.

Water Issues

9.1

Update on sewerage issues – BDBC have responded to Cllr Rowland as follows:

‘On each of the applications (in Bramley) Thames Water as the relevant statutory undertaker have been consulted.  Conditions have been imposed to ensure that the foul water proposals were approved before development commenced and that these met with Thames Water requirements for how they would connect into the existing network having consideration for what that would do to the overall system.  I understand that details approved cited two options for increasing capacity that Thames Water were considering at that time based on a 2014 study.  Following further dialogue with Thames Water we now understand that an updated study is being undertaken and specifically they have provided the following update:

• “Thames Water is now undertaking a new study and is surveying the network and Sewage Pumping Station to improve the hydraulic computer model of the catchment. This will then be used to assess the combined impact of all the developments in the area. If the model identifies incapacity then we will deliver the network reinforcement that is required. The survey and modelling is expected to be completed in the next few months.
• To discharge any foul conditions we would require the developers build programme so we can see how it aligns with the our current growth scheme programme, to ensure we are able to complete the work (if required) ahead of the developments full occupancy.”

 Therefore the key matter Thames Water are seeking to understand and address is development phasing in relation to their own intentions around overall capacity of the system.  Details secured in approvals on the planning applications and discharge of conditions are therefore based on the input from Thames Water in this regard.’

Bramley PC has not received any update to date from Thames Water.

9.2

Update on surface water issues – Cllr Vaughan has been following up with HCC on the issues with surface water on Cufaude Lane as a result of the Razors Farm development.  The developer has installed an ‘over-flow’ pipe, which discharges into the ditch on Cufaude Lane.  Planning permission is required for this, and has not been sought.  HCC Highways are liaising with the developer to resolve the issue.

Cllr Tomblin to stay in touch with HCC on the issue.

Cllr Tomblin

9.

Date of Next Meeting

The date of the next Planning Committee meeting will be on 9^th October 2019

Meeting closed at 8.45pm